TN – Salaries to Government Servants – Salaries through Electronic Clearance System (ECS) – Withdrawal of acquittance for salaries credited in Bank Account through ECS

FINANCE (SALARIES) DEPARTMENT
G.O.Ms.No. 175 , Dated 18th June 2010
( Aani – 4, Thiruvalluvar Aandu-2041)

Salaries to Government Servants – Salaries through Electronic Clearance System (ECS) – Withdrawal of acquittance for salaries credited in Bank Account through ECS – Orders – Issued.

ORDER:

In the Government Orders first to fourth read above orders were issued for the introduction of Electronic Clearance System for payments of monthly salaries and other payments to Government employees in a phased manner. As per the orders contained in para 6(B)(II)(11) of G.O.Ms.No.5, Finance (Salaries) Department, dated 03.01.2003, the Drawing and Disbursing Officer has to obtain advance acquittance from all the non Self Drawing Officers and attach the acquittance to the office copy of the respective pay bills and Self Drawing Officers were already giving such acquittance in the salary bills at the time of presentation of the bill. As per the orders contained in para 6(C)(9) of the above Government Order, the credit advice regarding ECS credit has to be furnished by the PAO / Treasury to the Drawing and
Disbursing Officers.

2. The Government of India vide letter sixth read above have furnished a copy of the extracts of Receipts and Payments Rules as requested in the Government letter fifth read above. As per the Correction Slip No.29, dated 01.06.2000, an exception has been inserted under Rule 92(1) of the Receipts
and Payments Rules of the Government of India to the effect that no formal quittance is to be obtained from the Banks, Officers / Staff in case of payments credited directly to the bank account of the Officers / Staff. The acknowledgement of the bank branches is to be watched by the Drawing and Disbursing Officer and confirmation made to Pay and Accounts Office. Under the existing procedure, in our State payments to employees are obtained by the Drawing and Disbursing Officers after the respective bills are advised for ECS credit.

3. It has now been decided to dispense with the system of obtaining acquittance for payments made to Government employees to avoid wastage of time and labour when credits are passed on to the bank accounts of individual Officers / Staff through ECS. The Drawing and Disbursing Officer shall however, stitch the ECS credit advice / extracts of such advice with the office copy of the each bill drawn for Government employees. The entries in UDP register and cash book shall be recorded with reference to the ECS credit advice received from the Treasury / Pay and Accounts Office as the case may be.

4. Necessary amendments to Sub Rule 4(a) under Treasury Rule 32 read with Form 88 of Tamil Nadu Treasury Code (Vol-II) and Article 82 (a) of the Tamil Nadu Financial Code (Vol-I) shall be issued separately.

(BY ORDER OF THE GOVERNOR)

K.SHANMUGAM,
PRINCIPAL SECRETARY TO GOVERNMENT.