Clarification on Multi Tasking Staff, Recruitment Rules, 2018

Whether the posts of MTS can be filled up through LDCE component in respect of units/divisions where GDS candidates are not available or less in number as compared to MTS and whether GDS of other units may be considered against these vacancies.

“The legal position is that the posts are to be fi lled up as per the eligibility conditions prescribed in the Recruitment Rules in force at the time of occurrence of vacancies unless the Recruitment Rules are amended retrospectively. The practice has however been to give eff ect to the Recruitment Rules prospectively”

Further, clarification has already been issued vide letter number 37-10/2002-SPB-I dt. 14.11.2002 which states as follows-

“According to cannons of law, the recruitment rules in force at the time of occurrence of vacancies, whatsoever be the date of notification, should be followed.” Subsequently, after notification of RRs of MTS m Subordinate Offices on 28.06.2012, it was clarified vide letter number 45-2/2011-SPB-I dated 18.10.2012 that vacancies pertaining to the years 2009, 2010 and 2011 were to be filled up as per the pre-amended RRs.

Accordingly , vacancies upto the vacancy year 2017 (April 2017-March 2018) are required to be filled up as per the MTS, Recruitment Rules, 2015, and vacancies occurring in 2018 vacancy year (April-December 2018) and thereafter are required to be filled up as per Recruitment Rules of 2018 notified on 16.08.2018.

If a common examination is to be conducted to fill up the posts of Subordinate offices and Administrative offices:

(i) Who will issue the roll number to the candidates as the candidates will apply for vacancies in both the units

(ii) while preparing the result, whether a common merit list will be prepared or two separate lists will be prepared for selection;

(iii) if a separate merit list has to be prepared, detailed procedure may be intimated;

(iv) if a common merit list is prepared, who will be given the first preference for selection as MTS m Administrative offices;

(v) whether we have to obtain preferences from the candidates at the time of applying for the post

(vi) whether the post of administrative offices would be filled up from surplus qualified candidates.

Issue of Roll Number

a. Circle shall issue two digit numerical code for each recruiting division (10 for Administrative Office. For other Divisions, from 11 onwards alphabetical order)

b.Circle shall issue single digit numerical code starting from 1for each category of vertical vacancy. Similarly single digit numerical code for each category of horizontal vacancy shall be issued.

c. Candidates shall submit their application to appear in Examination in their respective Unit where they are working. Roll Number to candidates shall be issued by the Recruiting Division in the following manner:

Recruiting Division Code; followed by
Category code for vertical vacancy; followed by
Category code for horizontal vacancy; followed by
Three digit roll number starting from 001.

Seeking Option of Candidatea.

a.At the time of inviting application for appearing in examination, candidates may be asked to exercise order of preference of Recruiting Units (All Divisions / Administrative Office).

b. There shall be two sets of preference to be exercised by a candidate.

c. In the 1st set of preference , the candidate shall indicate the order of preference for ‘Parent Division’, i.e. the recruiting unit to which a candidate belongs, and Administrative Office in the manner the Candidate decides. If a candidate does not want to be considered for either of these two recruiting units or both these recruiting units, he/she shall write ‘not to be considered’.

d. In the 2nd set of preference, rest of the Recruiting Divisions (other than Parent Division and Administrative Office) shall be arranged in the order of preference the candidate decides.

e. It should be clarified that candidates should exercise preference for all Recruiting Units for consideration. In case preference is exercised for a limited number of units and could not be allocated to one of those limited units as per merit vis a vis vacancy in the category he/she belongs to, he/she will not be considered for other recruiting units not preferred even though a candidate lower in rank to him/her is considered who has opted for that unit.

f. Order of Preference once exercised shall not be changed

Preparation of Merit List and allocation of Divisions

a. There shall be single Merit List for the entire Circle.

b. Qualified candidates shall be allocated to their respctive parent recruiting unit or Administrative offices in the order of merit vis a vis preference exercised in first set of preferences and category in which selected vis a vis availability of vacancy in the respective category (for the purpose of vertical I horizontal reservation).

c. A reserve category candidate selected against an unreserved vacancy on own merit shall have choice to migrate to reserve category if by doing so he/she can be allocated to a Unit, which is higher m the order of preference exercised by him/her. Therefore, an undertaking to this effect shall be included m the application for appearing in examination.

d. After allocation of candidates as per preference for Administrative Office and Parent Unit (s), remaining candidates in the order of merit shall b allocated to other recruiting division(s) where there are unfilled vacancies in respective category. Provisions of (c) above shall also apply in this case.Publication of ResultsResults shall be published in three Parts -(i) Part-I showing the list of candidates in order of merit who have been allocated to Administrative Office, (ii) Part-II showing the list of candidates, Recruiting Division wise, in order of merit who have been allocated to Parent Division, and (iii) Part-III showing the list of surplus qualified candidates who were not allocated to Parent Division or Administrative Office and allocated to other Recruiting Units/Divisions based on merit.