Lok Sabha Election 2019 : Compliance with Model Code / related instructions issued by ECI
Election Matter
A-43014/2/2018-Ad.IV
Government of India
Ministry of Personnel, PG & Pensions
Department of Personnel & Training
North Block, New Delhi,
The 18th March, 2019.
OFFICE MEMORANDUM
Subject : General Elections to Lok Sabha, 2019 and State Legislative Assemblies in the State of Andhra Pradesh, Arunachal Pradesh, Odisha and Sikkim and certain bye-elections – Enforcement of Model Code of Conduct- reg.
The undersigned is directed to enclose a copy each of D.O. letter No. 1/41/2/2019-Cab dated 11.03.2019 and O.M. No. 1/41/2/2019-Cab dated 12.03.2019 received from Cabinet Secretariat, for information and compliance.
Encl: As above
(Brij Mohan)
Under Secretary to the Government of India
PCDA Circular 616 : Fixed Medical Allowance to Ex-Servicemen Pensioners
OFFICE OF THE PR. CONTROLLER.OF DEFENCE ACCOUNTS (PENSIONS)
DRAUPRADI GHAT, ALLAHABAD-211014
Circular No. 616
Dated: 31.01.2019
To,
The OI/C
Records/PAO(ORs)
——————–
——————–
Subject:- Grant of Fixed Medical Allowance (FMA) to Ex-Servicemen Pensioners, and Ex-Servicemen Family Pensioners who are ECHS members and residing in Districts not covered by ECHS Polyclinic / Armed Forces Hospitals / MI Room upgraded to accommodate ESMs.
A copy of GoI, MoD letter No. 22(01)/2011.WE/D(Res-I):dated:01.11.2018 on the above subject, which is self-explanatory, is forwarded herewith for information and necessary action.
2. As per ibid Govt letter Fixed: Medical-Allowance (FMA) to Ex-Servicemen Pensioners and Ex-Servicemen Family Pensioners is also admissible to ECHS members who are residing in Districts not covered by ECHS Polyclinic/Armed Forces Hospitals / MI Room upgraded to accommodate ESMs.
3.Those pensioners who are covered under this. Govt order are-required to submit the necessary application in the prescribed format. to the nearest Stn HQ in triplicate. The Stn HQ will scrutinize the. residential address of the ECHS member and verify the applicability of District in the. address ‘for FMA. .and confirm the authorization of FMA on the application in the prescribed format.
4. A separate communication will follow for submission of LPC-cum-datasheet along with instructions in due course.
5. This circular. has been uploaded on this office website www.pcdapension.nic.in for dissemination to all concerned.
Inordinate delay in finalization of pension related grievances of Railway Pensioners
GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS
RAILWAY BOARD
No. 2018/AC-II/21/11/Pn rep to MoS(G)
RBA No. 15/2019
New Delhi, dated 18th March, 2019
General Managers,
All Zonal Railways and Production Units
Sub :- Inordinate delay in finalization of pension related grievances of Railway Pensioners.
Ref:- Board’s letter No. 2018 /AC-I1/21 11/Pn rep to MoS (G) dated 28.09.2018.
Hon’ble MoSR(G) has expressed deep dissatisfaction at the inordinate delay, on one Zonal Railway, in inclusion of the name of unmarried disabled daughter in PPO. He has directed that efforts should be made to dispose off such grievances within a month’s time.
Attention is also drawn to Board’s letter under reference, wherein a detailed Action ‘Taken Report (ATR) was required to be submitted to Board’s office by 8.10.2018 by all Railways on status of disposal of pension related grievances. Many Zonal Railways took a prolonged period to report their respective status. This resulted in delay in submission of the ATR to MoSR/G. While reviewing the ATR, MoSR/G has expressed his displeasure and has directed that responsibility may be fixed for the delay in submission of the ATR, in the subject case. Further, MoSR/G has directed all the Zonal Railways and Production units to urgently initiate the following course of action:-
a) GMs, PCPOs and PE As needs to put a system in place for adapting a coherent approach in resolving the pension related grievances immediately;
b) Immediate action must be taken to digitize the records so that Railways move away from paper documentation;
c) Electronic communication means should be adopted, including periodic reporting, rules/records updation, seeking documents and disseminating information, to ensure regulatory disclosure; .
d) Updatation of pension related records and validation of revision by various stakeholders should be close to real time.
e) System improvement and technological upgradation should be adopted in strict time lines so that the system may come into force from 1st April, 2019.
Action taken in this regard may kindly be reported to Board’s Office urgently latest by 25th March, 2019 .
(Anjali Goyal)
Principal Executive Director {Accounts)
Railway Board
Report of the Committee on Classification of Railway Posts consequent upon implementation of 7th CPC recommendations through RS(RP) Rules, 2016
GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS
(RAILWAY BOARD)
No. PC-VII/2017/RSRP/2(Part-IV)
New Delhi, dated : 13.03.2019
The General Managers
All Indian Railways/Production Units
(As per mailing list)
Sub :- Report of the Committee on Classification of Railway Posts consequent upon implementation of 7th CPC recommendations through RS(RP) Rules, 2016.
Please refer to Board’s letter No. PC-VII/2017/RSRP/2(Pt.II) dated 18.06.2018 regarding constitution of a Committee to examine Classification of Railway Posts consequent upon implementation of 7th CPC recommendations through RS(RP) Rules, 2016. The report submitted by the Committee was uploaded on Board’s Website i.e http://www.indianrailways.gov.int
2. Consequent to uploading of the report, it has been observed that a general perception has been created about the recommendations of the Committed treating it as final. In this regard, it is clarified that the report of the Committee was considered by Board and it has been decided by Board that recommendations of the Committee are not practically feasible for implementation.
3. It is also advised that till any further orders are issued, the existing guidelines circulated vide Boards’ letter dated 08.01.2010 (RBE No. 5/2010) will continue to be applicable.
Simplification of procedures for financial up-gradation under MACPS for Assam Government Employees
GOVERNMENT OF ASSAM
FINANCE (PAY RESEARCH UNIT) DEPARTMENT
Janata Bhawan, Block ‘F’, 2nd floor
Dispur Guwahati-6.
ORDERS BY THE GOVERNOR OF ASSAM NOTIFICATION
No.FPC.12/2017/7
Dated Dispur, the 09-03-2019
Sub. : Modified Assured Career Progression Scheme (MACPS).
The matter of simplification of procedures for processing the proposals relating to financial up-gradation under MACPS prescribed in Para (C) of this Department’s Notification No.FPC.12/2017/4, dtd.06-07-2017 have been under consideration of the Government.
Now, considering all aspects of the matter and with a view to simplifying the processing of such proposals, the Government has decided to review the earlier directions and prescribe the following procedures under Para (C) of the Notification referred to above, as follows:
(C) Procedure for grant of financial un-gradation benefit :
i) For Class I & Class II Officers, there shall be a Screening Committee headed by the senior most Secretary of the concerned Administrative Department and comprising two other members, one of which shall be from the Finance Service or Accounts Service, where no officer from Finance Service is available. For Class III & Class IV employees, the Screening Committee shall be headed by concerned Head of Department/ Head of Office, who is Appointing Authority for the concerned cadre, as the case may be, as Chairman and it shall comprise of two other members, one of which shall be from the Finance Service or Accounts Service, where no officer from Finance Service is available.
ii) The Committee as constituted above, in the month of January of every year, will consider the cases of Government servants who have completed 10 years of service/20 years of service/30 years of service in the previous calendar year. The list of such Government servants will be prepared by the concerned appointing authority in the month of December of the previous year and placed in the meeting of the Committee to be held in January.
iii) The Committee will verify the length of service as on 1st January of the year in which the meeting is held and verify if any Departmental Proceeding/Criminal Case is contemplated or pending against the government servant under consideration. ACRs need not be considered for deciding the MACP benefit.
iv) The Committee shall recommend all the cases of the Government servants who have completed 10 /20/30 years of service and have no DP or criminal cases against him.
v) On receipt of the recommendation of Committee for financial up-gradation under the MACPS, the concerned Department/Head of Department/Head of Office, as the case may be, shall issue orders granting the benefit of financial up-gradation with effect from 1st January of the year.
Other conditions as prescribed vide Notification No.FPC.12/2017/4, dtd. 06-07-2017 remain unchanged.
Commissioner & Secretary to the Government of Assam
Finance (PRU) Department
Recording of Annual Performance Appraisal Report (APAR) for the financial year 2017-18 in respect of CSS officersÂ
No.22/10/2018-CS-I (APAR)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
2nd Floor, Lok Nayak Bhawan,
Khan Market, New Delhi-110003,
dated the 19th March, 2019
OFFICE MEMORANDUM
Subject : Recording of Annual Performance Appraisal Report (APAR) for the financial year 2017-18 in respect of CSS officers – reg.
The undersigned is directed to say that Annual Performance Appraisal Report (APAR) of CSS officers from Under Secretary and above levels was required to be recorded online on ‘SPARROW’ web portal. For the financial year 2017-18, the date-lines for recording of APARs were extended vide OM dated 24th July, 2018 as under:-
S.No.
Activity
Extended timelines for the Year 2017-18Â
1.
Submission of self-appraisal by Officer to   be
Reported Upon (ORU) to Reporting Officer
31st July, 2018
2.
Forwarding of Report by the Reporting Officer to Reviewing Officer
16thAugust, 2018
3.
Forwarding of Report by the Reviewing Authority to the Administrator / APAR Cell
31stAugust, 2018
2. The progress of writing of APARs of CSS officers was monitored closely and it was observed that a large number of ORUs, Reporting & Reviewing Officers, had not recorded their remarks in the APARs even after the expiry of extended date-lines. All the Ministries/Departments were, therefore, requested vide O.M. dated 29.11.2018 to send ‘alert’ to all the officers for completing action on their part at the earliest and force forward APARs of ORUs, who failed to submit their self-appraisal by 14.12.2018, to next level i.e. Reporting Officer. The ‘SPARROW’ window has been closed on 31.12.2018.
3. The details of activities completed for writing of APARs on SPARROW for the year 2017-18 are as under:
S. No.
Stage at which the APAR was closed
No. of PARs (2017-18 -as on 01.01.2019)
1
Officer to be Reported Upon (ORU)
51
2.
Reporting Authority
180
3.
Reviewing Authority
200
4.
NRCs
461
5.
Pending for Disclosure
286
6.
Representations
07
7.
Closed by the system after all activities
2010
8.
Total
3195
4. Attention is invited to the O.M. dated 29.11.2018 followed by Secretary (P)’s D.O. dated 11.12.2018, in terms of which the APARs for 2017-18 pending at ORU level were required to be force forward to next level i.e. Reporting Officer. However, 51 APARs for 2017-18 were closed at ORU level. The concerned Ministries/Departments are requested to elaborate reasons for not force-forwarding these APARs to the next level i.e. Reporting Officer. A list of 51 ORUs whose APARs were not force forwarded is enclosed at Annexure.
5. Secondly, inspite of clear cut instructions from this Department vide O.M. No.21011/02/2009-Estt(A) dated 16.02.2009, a large number of APARs have been closed at the level of Reporting Officers and Reviewing Authorities. Further, around 286 APARs are pending for Disclosure. It is brought to the notice of all the Ministries/Departments that the APAR for 2017-18 are now available for viewing to the officer concerned by visiting sparrow-css.eoffice.gov.in—>Dossier—Ny Completed PAR. The officers may be advised to view their APARs for 2017-18 through above link and send representation, if any, to their Ministry/Department, within 15 days from the issue of this O.M. Their representations may be examined as per the extant instructions and outcome of such representations may be intimated to the officer concerned under intimation to this Department.
6. All the Ministries/Departments are, therefore, requested to take necessary action as per extant instructions and send a completion report alongwith a printout of APARs for 2017-18 closed on SPARROW web portal for records in this Division.
BHARAT SANCHAR NIGAM LIMITED (Govt. of India Enterprise)
No.36-8/2018-BSNL(Sports)
Dated: 15.03.2019
To
All the Presidents,
BSNL Circle Sports & Cultural Board.
Subject : The 19th All India BSNL Sports and Cultural Tournament 2019-20 suspension regarding.
It is to inform you that the sports activities including conduct of 19th All India BSNL Sports & Cultural Tournament 2019-20 and participation of BSNL Team in National / National level tournaments has been suspended for one year (1st April, 2019 to 31st March, 2020), as an austerity measures.
This issues with the approval of competent authority.
Declaration of Holiday on 14th April, 2019 – Birthday of Dr. B.R. Ambedkar
F.No.12/6/2016-JCA-2
Government of India
Ministry of Personnel, Public Grievances & Pensions
(Department of Personnel & Training)
Establishment (JCA-2) Section
North Block, New Delhi
Dated the 15th March, 2019.
OFFICE MEMORANDUM
Subject : Declaration of Holiday on 14th April, 2019 – Birthday of Dr. B.R. Ambedkar.
It has been decided to declare Sunday, the 14th April 2019, as a public holiday on account of the birthday of Dr. B. R. Ambedkar, for all Central Government Offices including Industrial Establishments throughout India by invoking the powers under Section 25 of Negotiable Instruments Act, 1881.
All Ministries/Departments of Government of India may bring the above decision to the notice of all concerned.
(Juglal Singh)
Deputy Secretary to the Govt. of India
PCDA Circular 619 : Deletion of note of conditional sanction printed in PPOs
OFFICE OF THE PR. CONTROLLER OF DEFENCE ACCOUNTS (PENSIONS)
DRAUPADI GHAT, ALLAHABAD- 211014
Circular No. 619
Dated: 14.03.2019
To
1. The Chief Accountant, RBI, Deptt. Of Govt, Bank Accounts, Central Office C-7,Second Floor, Bandre- Kuria Complex, P B No. 8143, Bandra East Mumbai- 400051
2. All CMDs, Public Sector Banks.
3. The Nodal Officers, ICICI/ HDFC/ AXIS/ IDBI Banks
4. All Managers, CPPCs
5. Military and Air Attache, Indian Embassy, Kathmandu, Nepal
6. The PCDA (WC), Chandigarh
7. The CDA (PD), Meerut
8. The CDA Chennai
9. The Director of Treasuries, All States
10. The Pay and Accounts Officer, Delhi Administration, R K Puram and Tis Hazari, New Delhi.
11. The Pay and Accounts Office, Govt of Maharashtra, Mumbai
12. The Post Master Kathua (J&K) and Camp Bell Bay.
13. The Principal Pay and Accounts Officer, Andaman and Nicobar Administration, Port Blair.
Subject :- Regarding deletion of note of conditional sanction printed in PPOs of Pre-01.01.2006 retirees Havildar granted Hony Rank of Naib Subedar in compliance of Hon’ble High Courts and AFTs orders.
*********
In compliance of various court orders, conditional sanctions were being issued by AG/PS-4 (Pen/Legal), IHQ (MoD), New Delhi in respect of Pre-01.01.2006 retiree Havildars granted Hony rank of Naib Subedar for implementing GoI, MoD letter dated 12.06.2009 in their cases. Accordingly, corrigendum PPOs were/are being issued notifying their pension w.e.f. 01.01.2006 @ Rs. 8450/- for Group “X” and @ Rs. 7750/-for Group “Y” and “Z” as per the provisions of ibid MoD letter by this office. These Corrigendum PPOs have a Note containing that condition as The sanction will, however, be subject to the final outcome of appeal, if any filed before the Hon’ble Supreme Court of India. In the event, the appeal is decided in favour of Vol, the petitioners shall be liable to refund the entire amount paid to him under the ibid sanction”.
2. Of late, it has been observed that large number of such cases of pre-01.01.2006 retiree Havildar granted Hony rank of Naib Subedar for grant of pension in terms of GoI, MoD letter dated 12.06.2009 were decided by the various Courts/AFTs. Now, AG/PS- 4 (Pen/Legal), IHQ of MoD, New Delhi has started converting conditional sanction into absolute sanction by deleting the ibid contents as printed in Note of Corrigendum PPO of these cases. Large number of such type of sanctions for deleting conditional sanction are being received in this office from Record Offices concerned for issuing Corr. PPO for deleting that Note of conditional sanction in respect of pre-01.01.2006 retiree Havildar granted Hony rank of Naib Subedar.
3. As large number of Corr. PPOs are to be issued in such cases without any financial bearing or other changes, as such, it has been decided by the competent authority that the note “The sanction will, however, be subject to the final outcome of appeal, if any filed before the Hon’ble Supreme Court of India. In the event, the appeal is decided in favour of UoI, the petitioners shall be liable to refund the entire amount paid to him under the ibid sanction” as printed in the respective PPO of those pre-01.01.2006 retirees Havildars granted Hony rank of Naib Subedar issued in compliance of the Court/AFT orders, may be treated as deleted.
4. It is further reiterated that deletion of ibid note will be applicable only where Service Pension w.e.f. 01.01.2006 @ Rs. 8450/- for Group “X” and Rs. 7750/- for Group “Y” and Group “Z” were notified in compliance of various Courts/AFTs orders in respect of Pre-01.01.2006 retiree Havildar granted Hony rank of Naib Subedar and not in other cases.
5. This circular has been uploaded on this office website www.pcdapension.nic.in.
Government of India
Ministry of Communications
Department of Posts
(Welfare & Sports Section)
Dak Bhawdn, Sansad Marg
New Delhi-110001
Dated: 12.03.2019
No. 1–1/2017-WL/Sports
To
All Heads of Postal Circle
Subject: Guidelines of Holiday Home.
Madam / Sir,
The undersigned is directed to forward herewith the guidelines of Holiday Home for information, guidance and compliance.
2. The Scheme is approved by Member (Planning & HRD).
sd/-
(Daisy Barla)
Director(W&S)
Guidelines for Holiday Homes
I.Objective:
To establish clear guidelines for short stay use of holiday homes by employees of Department of Posts and other verified persons primarily for tourism.
II. Definitions:
i. Applicant Departmental Employees Serving.
ii. Family means spouse/dependent family member of Government servant.
iii. Guest means persons other than mentioned at sub para (ii) above.
iv. Booking means granting permission to applicants/visitors vide Confirmation Slip by Circle for occupying rooms/suites of holiday homes for specified period subject to authentication of personal details appearing in Confirmation Slip by administrative office of the applicants.
III. Broad Criteria:
Holiday homes have been established throughout the country fot the benefit of the Postal Employees. The broad Principle, within the framework of which Department of Posts may establish Holiday Homes are as below:
i. Holiday Homes may be set up in suitable hill stations or sea-side resorts or other pleasant surroundings or where popular demand exists.
ii. Priority would be given to States where there is no Holiday Home.
iii. Buildings for Holiday Home may be hired from any available source i,e. Defence, Civil, Municipal or private at suitable sites or made available from any surplus Postal buildings / space. Necessary alterations may be effected to set up the Holiday Home.
iv.The Rent where applicable for hiring buildings for Holiday homes should be approved by the Fair Rent Assessment Committee of the Circles and all the formalities and rules will be observed as in the case of hiring accommodation for offices.
v. The head of Circles could also consider construction of Holiday Departmental land and send proposals to the Postal directorate for the cost of construction from welfare fund.
vi The Holiday home should have normally minimum of four suites, minimum of four families at a time.
vii. Each suite should have furniture, utensils, crockery, etc. at the scale indicated in the annexure and the total cost of the same should not exceed Rs.50,000/- as a one time expenditure.
viii. The Holiday Home may have a common room with various facilities, including essential equipment such as utensils, furniture, recreation facilities for Indoor games etc. The total cost of furniture etc. for the common room should not exceed Rs.70,000/- as a one time expenditure.
ix. Expenditure on petty replacements, electricity and water should not normally exceed Rs.5000/- per month for a Holiday Home with four suites.
x. Expenditure on holiday home would have to be made from Welfare Funds available with the Circle. In case additional funds are required by the Circles on expenditure on holiday homes, the same should be taken up with the Directorate accordingly.
xi. Current/recurring expenditure on renovation/maintenance/repairing would have to be made from welfare funds available with the circle. In case additional funds are required, the same should be taken up with the Directorate accordingly.
IV. Delegation of powers to Heads of circles for opening of Holiday Homes on the following terms and conditions:
i. These delegated powers shall be exercised with the approval of the Head of the Circle for the Circle as a whole. These powers will not be delegated further to any other authority including the Postmaster General and Head of Region.
ii. The location for opening the Holiday Homes may be identified according to the all India importance of the place vis-a-vis tourists’ interest, importance, and requirements of the Staff of the Department as a whole and likely occupancy of the facility.
iii. As soon as the locations and building/space is identified for opening the Holiday Homes a detailed proposal may be sent to the Directorate (Welfare and Sports Section) indicating the factors as mentioned in (ii) above. As holiday home becomes operational information regarding its location, full address along with telephone number, controlling officer, weather conditions, approach, surrounding etc. be given to the Directorate for circulation to all circles and uploaded on the Departments website.
iv. The actual accommodation should be easily approachable and in a prominent place of the city. The security needs of the place as well as of visiting staff may be kept in view.
v. Generally not more than one holiday home should be opened in one city/town. However, where considered necessary more suites could be added to an existing holiday home.
vi. Where it is necessary to hire the accommodation for Holiday Home, the Head of Circles may exercise the financial powers as have been delegated vide Circular No. 2-l12001-Wel/sports dated26.04.2002 subject to the same terms and conditions as laid down in the OM No. 6-14/87-Fin.coord (Vol. V) dated 26.03.2001 for Item 7(b) (vi) for hiring accommodation for office-cum-residence. The rent should be invariably approved by the ‘Fair Rent Assessment Committee’ of the Circle and all the formalities and rules that are required to be observed as in the case of hiring accommodation for office-cum-residence should be complied with.
vii.Current/recurring the expenditure in connection with establishment of Holiday homes may be met from Circle Welfare Fund. There will however, be no special allotment of fund to the Circle on this account from Postal Services Staff Welfare Fund.
viii. These powers are delegated to the extent of existing infrastructure and no new building would be constructed unless the funds are specially allotted for the purpose for Directorate.
ix. No operational / Post Office building would be converted into a Holiday home without personal approval of the Head of Circle who will ensure that the accommodation in question is not likely to be required for operational needs in the next 3 years.
x.The Holiday home should be provided with a caretaker, for which no additional posts would be created and no additional staff would be given. This may be done by diversion of an existing post, where possible or by outsourcing as per rules on the subject.
xi. All other conditions such as period and rules of occupancy, rent charged, facilities to be provided etc will continue to be the same as at present and as amended from time to time.
xii. The concurrence of the Internal Financial advisor and Circle welfare Board should also be obtained before opening a Holiday Home.
V. Eligibility for Booking:
All applicants mentioned at Para II will be eligible for holiday homes for themselves and their spouse/dependent family members and guests.
VI. Priority in Booking:
Booking will be made through automated online system (if online facility is available) primarily on ‘first-come first-serve’ basis subject to fulfillment of prescribed eligibility, time limit and payment of booking charges, etc.
VII. Rent for Holiday Home:
Rent to be charged from occupants of the Holiday Homes (for one suite) would be as indicated below:-
(i) Basic pay upto Rs35.400/- (7th Pay Commission) Rs. 40- per Day.
(ii) Basic pay exceeding Rs.35,400/-(7th Pay Commission) Rs. 100/- per Day.
List of items for four suites of Holiday Home
1. Bed(s)
2. Mattress(es)
3. Mattress cover
4. Cotton Mattress
5. Bed Sheets
6. Pillows
7. Pillow covers
8. Bed covers
9. Coat hangers
10. Blankets
11.Doormets
12.Gentre table
13.2 bedside chairs
I4. Floor covering
15. Chest of drawers and/or cupboard
16. Heater
17.Bedside tables and soft reading lights
18. Towels. 1 bath towel one hand towels per guest
19. Dressing Table
20.Curtains
21.Toiletries
22.Wall clock
23.Dustbin
Crockery & Utensils
1. Cooker
2. Gas stove
3. Tea set
4. Set of Crockery
5. Cutlery
6. Plastic buckets
7. Plastic Mugs
8. Plastic Jugs
9. Kitchen Towels
10. Stainless steel tea spoons
11.Belan and Chakla
12.Karchis steel
13. Patila Steel
l4. Masaladani
15. Parat Steel
16. Karahi
17.Frying Pan and cookware
18. Tawa
19.Steel Plates for rice
20. Chopping Board
21.Serving Spoons
22.Soup Bowls
23.Steel Bowls
24.Kettle
25. Knife set
26. Glass
27. Liquid soap
Apart from the above items, Circles may include other items as per requirement with the permission of Heads of Circle.
