Finance (Allowances) Department,
Secretariat,
Chennai-9.
Letter No.29971/Allowances/2010-1, dated: 04.06.2010
From
Thiru K. SHANMUGAM,I.A.S.,
Principal Secretary to Government
Sub : Tamil Nadu Travelling Allowance Rules – cancellation of reservation – claiming of cancellation charges – instruction – Issued.
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As per Ruling under Rule 29 of Tamil Nadu Travelling Allowance Rules, When a Government servant proceeding on tour reserved the railway accommodation and cancelled it subsequently in the exigencies of public service, he is entitled to claim refund of cancellation and reservation charges. Similarly as per Ruling 12 under Rule 37 of Tamil Nadu Travelling Allowance Rules, when a Government servant proceeding on tour reserved accommodation for the air journey and subsequently cancelled it in the exigencies of public service, the expenditure involved for the cancellation of the accommodation will be met from State revenues. All Officers who perform air journeys should intimate the cancellation or postponement of such journeys to air companies as soon as possible, so that the cancellation fee charged by the companies may be minimised.
2. In this connection, I am to clarify that the expenditure towards cancellation of Reservation charges for accommodation in Rail / Air Journey may be debited under detailed / Sub – detailed head of Account 04.Travel Expenses–01. Tour Travelling Allowance under the relevant sub Minor/ Sub Major and major heads of account.
Yours faithfully,
for Principal Secretary to Government
