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Functioning of Training Institutions of Central / State Governments – Revised SOP – DOPT

By
igeadmin
-

Functioning of Training Institutions of Central / State Governments – Revised Standard Operating Procedure (SOP) – DOPT ORDER No.19011/1/2020-TFA – Dated 25.03.2021

No.19011/1/2020-TFA
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training
(Training Division)

*********

Old JNU Campus, New Delhi
Dated the 25th March, 2021

OFFICE MEMORANDUM

Sub : Functioning of Training Institutions of Central / State Governments – Revised Standard Operating Procedure (SOP) – reg.

The undersigned is directed to refer to Ministry of Home Affairs’ Order No.40-3/ 2020-DM-I(A) dated 27th January, 2021 vide which guidelines for containment of Covid-19 in the country were issued.

2. DoP&T vide its guidelines dated 3rd July, 2020 had permitted functioning of Central and State Training Institutions. As all activities have now been allowed by MHA in terms of its guidelines dated 27th January, 2021, the Standard Operating Procedure (SOP) dated 3rd July, 2020 has been reviewed and a Revised SOP has now been formulated. In view of the aforesaid, a Revised SOP to be followed by the Training Institutes of Central / State Governments is attached.

3. The Revised SOP (Annexure) supersedes this Department’s OM of even no. dated 3rd July, 2020 and shall be in force until further orders.

Encl: As above.

(D. Ramesh Babu)
Under Secretary to the Govt. of India

Annexure

Sub: Functioning of Training Institutions of Central / State Governments – Revised Standard Operating Procedure (SOP) – reg.

Ref: Guidelines for Surveillance, Containment and Caution as annexed to Ministry of Home Affairs’ Order dated 27.01.2021 and DoPT guidelines of even no. dated 3rd July, 2020.

DoP&T vide its guidelines dated 3rd July, 2020 had permitted functioning of Central and State Training Institutions. As all activities have now been allowed by MHA in terms of its guidelines dated 27th January, 2021, the Standard Operating Procedure (SOP) dated 3rd July, 2020 has been reviewed and a Revised SOP has now been formulated. The Central and State Training Institutes shall maintain abundant caution and follow strictly the Revised SOP outlined below to avoid spread of Covid-19 during conducting classroom based training classes for trainee officers.

I. General Guidelines

  • While conducting the classroom based training programmes, the Training Institutes shall take all necessary measures to observe Covid-19 compliant behavior and ensure wearing of face masks, hand hygiene and social distancing, as prescribed by Central and State / District Health authorities from time to time.
  • All Class rooms, Staff Rooms, offices, hostels, Corridors, Lobbies, Common areas and washrooms etc. should be thoroughly cleaned / sanitized regularly as per procedure prescribed by the Ministry of Health and Family Welfare.
  • With a view to ensure safety, on best effort basis, the Training Institutes should ensure that the Arogya Setu app is downloaded and installed by all trainees/ other staff and faculty having compatible phones.
  • Training Institutes should notify Nodal Officers for COVID related administrative responsibilities and also constitute Committees with clear demarcation of roles especially for COVID related matters.
  • All the trainees and personnel of the Training Institutes should be encouraged to proactively disclose their health status to the Institute medical authorities.
  • All the required facilities for isolating / quarantining of symptomatic patients and for treating of staff/ faculty/ trainees with flu like symptoms may be ensured, in consultation with Health Departments.
  • Entry of staff, employees, visitors, etc. in the Institute premises should be regulated by way of screening as per the prescribed protocols.
  • Hand sanitizers should be made available at all entry / exit points, outside classrooms, buildings, cafeteria, washrooms and other prominent in the Institute
  • Adequate care should be taken when people belonging to categories that may have a higher health risk participate in the training courses. Such people may include pregnant women; lactating mothers; people with prior medical conditions such as severe asthma or chronic lung disease; high BP; chronic kidney disease; serious heart condition; and any other medical condition that has a potential high risk in the COVID environment in the opinion of a medical expert; and any other category / symptom as notified from time to time.

II. Arrival of trainee officers in Training Institutes

  • The Training Institutes should verify the health status of trainee officers on Arogya SetuApp upon their arrival in the Institute.
  • On arrival in the Training Institute, the Institute will ensure compliance with the quarantine requirement as per the concerned State Government guidelines.
  • Basic screening of trainees should be done on their arrival at the designated locations and only then be allowed to proceed to their allotted rooms in secured and sanitized hostels.
  • Training programmes should be so staggered so that all trainees have sufficient space in the hostel and there is no overcrowding in the hostel or at common facilities.
  • Special emphasis should be placed on frequent sanitization of common facilities/ rooms/ washrooms/ sports area/ restaurants etc.
  • Movement of trainees within the campus should generally be restricted . Avoidable get togethers / group activities should be discouraged.
  • Minimal number of trainees should be accommodated in the dormitories.
  • Separate hostel room should be allotted to each trainee as far as possible. In no case, more than 2 trainees be accommodated in a single hostel room.
  • In case, any trainee develops flu like symptoms or is tested positive for COVID 19, he / she should be immediately shifted to a separate quarantine facility / designated hospital in terms of the protocols issued by the local health authorities.

III. Classroom Sessions

  • The trainees should attend the classrooms while maintaining social distancing, using face masks and observing safety measures as prescribed.
  • Sufficient flow of fresh air / ventilation should be ensured in the lecture halls/ classrooms. Air Conditioners should be sanitized / cleaned as per prescribed guidelines.
  • Time gaps may be provided between the training sessions so as to avoid continuous sittings in the same room.
  • Reading materials and case studies etc. should be made available in advance to the trainees so as to shorten the classroom session time, wherever possible.
  • Tea/ coffee and water etc. should be served in disposable cups/ glasses, as far as possible.
  • Basic screening including temperature scan may be carried out on daily basis for all the officer Trainees attending classes. Trainees found to have temperature above the normal range (that could be because of any kind of flu) may self-isolate themselves till such time COVID 19 infection is ruled out.
  • The trainees kept under quarantine should attend classes virtually from their room.

IV. Physical activities and Outdoors

  • All the indoor facilities like gym, yoga, swimming pool etc. should be operated as per the directions of the Central / State Government.
  • Social / cultural events or gathering or functions may be avoided as far as possible during the training period.
  • Outstation visits may be undertaken only after assessing the COVID 19 situation at the place of travel / halts during journeys and travel related restrictions

V. Mess and Dining:

  • Meal timings may be staggered appropriately with adequate intervals. A suitable time table may be disseminated to all concerned with a view to minimize the time spent in the mess/ dining hall with other trainee officers.
  • Mess supervisors should ensure that all trainees and mess staff wash hands properly before entry into mess/ kitchen. Touch-free hand sanitizers may be installed outside the mess/ dining halls.
  • Sufficient distance should be observed by all while inside the mess/ dining hall. Seating should be so organized that the trainees do not face each other while having their meals.
  • Sharing of utensils-dishes, cups, soaps, towels etc. should be banned.

VI. General

  • The officer trainees may be allowed to go out of the campus or stay outside the campus only with the prior approval of the Course Director or any other officer authorized by the Director of the Institute.
  • Entry of visitors in the Hostel premises should not normally be permitted, except with the prior approval of authority specified by the Director of the Institute.
  • Efforts may be made to make available all the essential items such as stationery, snacks, toiletries, eatables, tea/ coffee etc. within the campus.
  • Immunity boosting products as recommended by the Medical Authorities and M/ o AYUSH should be encouraged for use.
  • While using lifts, the relevant etiquettes for social distancing should be strictly followed.
    In case a trainee tests positive, sanitization of the area/ Institution may be done as per protocols of Central and State / District Health authorities.
  • As far as possible the staff deputed for hostels / cafeteria / gym / training classes / administration should be provided accommodation to stay within the campus. Entry of outside staff should be restricted in areas · where trainee officers are accommodated / trained.
  • The trainees should be encouraged to take up self-cleaning of their rooms / use washing machines / use Laundromats so as to avoid contacts with others.
  • Decision on physical activities inside the campus may be taken by the Institution depending upon availability of sufficient space, based on the relevant guidelines issued by the concerned State Government / UT Administration.

Signed Copy

KV Admission 2021-22 for Class 10 and 12

By
igeadmin
-

KV Admission 2021-22  – FRESH ADMISSION FOR CLASS X AND XII

Fresh admissions to class X & XII, other than KV students, will be entertained subject to availability of vacancies. Such admissions to class X and XII will be considered by the Deputy Commissioner of the Region concerned, only if, the average strength in class X/XII is below 40. This will further be subject to the following conditions:

(i) The child has been in the same course of studies i.e. in a CBSE-affiliated school.

(ii) For Class X, the child must have obtained not less than 55% marks in aggregate in class IX.

(iii) For admission to class XII, 55% marks in class XI examination is mandatory.

(iv) The child should otherwise be eligible as per KVS admission guidelines.

(v) The combinations of subjects opted by the student are available in Kendriya Vidyalayas.

Also Read : Kendriya Vidyalaya Admission Guidelines 2021-212

KV School Transfer 2021-22 : Transfer Certificate including Local Transfer

By
igeadmin
-

KV School Transfer 2021-22 : Transfer Certificate including Local Transfer

ADMISSION WITH KV TRANSFER CERTIFICATE INCLUDING LOCAL TRANSFER (TC).

(i). Admission of children with KV TC will be automatic (over and above Class Strength) if the parent has been transferred from one station to another. When the class strength reaches 55, the efforts should be initiated to open additional sections.

(ii). Defence personnel and Para-military Forces who shift their families to a station of their choice whenever they are transferred to some non-family areas or posted in Naxal affected areas, can admit their children on KV TC in a KV located at the station where they will keep their family.

Also Read: Kendriya Vidyalaya Admission Guidelines 2021-22

(iii). In all other cases where transfer of the parent is not involved, the admission with KV TC would be done only with the prior approval of the Deputy Commissioner of the region concerned.

(iv). All cases of local transfer on KV TC will be done with the approval of DC concerned on merit.

(v). A student with KV TC may also be permitted in project KVs only up to class strength of 45 with the prior concurrence of Chairman, VMC. Beyond this no admission on KV TC would be done in project schools. However, Deputy Commissioner of the region is empowered to allow admission in the project/nearest KV in extremely deserving cases.

Also Read : Kendriya Vidyalaya Admission Age Limit – 2021-22

KV Reservation in Admission 2021-22

By
igeadmin
-

KV Reservation in Admission 2021-22

RESERVATIONS IN ADMISSION

A. SCHEDULED CASTE, SCHEDULED TRIBE AND OTHER BACKWARD CLASSES CATEGORY

15% seats for Scheduled Caste, 7.5% seats for Scheduled Tribes and 27% seats for Other Backward Classes (OBC-NCL) shall be reserved in all fresh admissions in all Kendriya Vidyalayas.

Also Read : Kendriya Vidyalaya Admission Guidelines 2021-22

B. DIFFERENTLY ABLED CATEGORY

3% seats of total available seats for fresh admission will be horizontally reserved for Differently Abled-children as per the provisions of RTE Act, 2009. Read in conjunction with Persons with Disabilities (Equal Opportunities, Protection of Rights and Full Participation) Act, 1995.

KVS Class Strength and Competent Authorities 2021-22

By
igeadmin
-

KVS Class Strength and Competent Authorities 2021-22

Class Strength Authority Date (s) Remarks
UP TO 40 PRINCIPAL UP TO 31st May Registered and eligible candidates subject to availability of vacancies except class XI.
30 days from the date of declaration of class-X results by CBSE. Registered and eligible candidates subject to availability of vacancies for class XI only
UP TO 45 PRINCIPAL UP TO 30th NOVEMBER This provision is applicable only for those parents of CAT I to IV in Civil & Defence Sector and CAT I to V in Project & Institutes of Higher learning who have been transferred during the Previous year / Current Academic Session after the registration process is over. The admission will be granted on first- cum first serve basis immediately as and when parent approaches for admission in the Vidyalaya.
UP TO 50 PRINCIPAL UP TO 30th NOVEMBER Defence Personnel (Army/Navy/Air Force) who have been transferred/retired during the Previous year/current Academic Session after the registration process is over. The admission will be granted on firstcum first serve basis immediately as and when parent approaches for admission in the Vidyalaya

Also Read : Kendriya Vidyalaya Admission Guidelines 2021-22

Kendriya Vidyalaya Admission Guidelines 2021-22

By
igeadmin
-

Kendriya Vidyalaya Admission Guidelines 2021-22

GUIDELINES FOR ADMISSION IN
KENDRIYA VIDYALAYAS

PART- A

1.GENERAL GUIDELINES

In supersession of all the guidelines governing admissions in Kendriya Vidyalayas that have been issued in the past, the following guidelines are issued to regulate admissions in the Kendriya Vidyalayas with effect from the academic session 2021-22 & onwards. These guidelines are not applicable to Kendriya Vidyalayas located abroad and Dr. Rajendra Prasad Kendriya Vidyalaya, President Estate, New Delhi-110004.

Also Read : KVS Admission Schedule 2021-22

2. DEFINITIONS

Unless the context suggests otherwise, the definition of the following terms used in these guidelines would be as below: –

(i). CENTRAL GOVERNMENT EMPLOYEES: An employee who is regular (i.e. an employee working on that post sanctioned by the Government in substantive capacity) and draws his emoluments from the Consolidated Fund of India.

(ii). TRANSFERABLE: An employee who has been transferred at least once in the preceding 7 years shall be deemed to be transferable.

(iii). TRANSFER: An employee would be treated as transferred only if he/she has been transferred by the competent authority from one place/urban agglomeration to another place/urban agglomeration which is at a distance of at
least 20 Kms. and minimum period of stay at a place should be six months.

(iv). AUTONOMOUS BODIES / PUBLIC SECTOR UNDERTAKINGS: Organizations which are fully financed by the government or where the government share is more than 51 per cent would be deemed to be autonomous bodies/ public sector undertakings.

(v). SINGLE GIRL CHILD: Single Girl Child means the only child i.e. only girl child to the parents, with no other siblings.

3. PRIORITIES IN ADMISSION

The following priorities shall be followed in granting admissions: –

(A) KENDRIYA VIDYALAYAS UNDER CIVIL/DEFENCE SECTOR:

1. Children of transferable and non-transferable Central government employees and children of ex- servicemen. This will also include children of Foreign National officials, who come on deputation or transfer to India on invitation by Govt. of India.

2. Children of transferable and non-transferable employees of Autonomous Bodies / Public Sector Undertaking / Institute of Higher Learning of the Government of India.

3. Children of transferable and non-transferable State Government employees.

4. Children of transferable and non-transferable employees of Autonomous Bodies/ Public Sector Undertakings / Institute of Higher Learning of the State Governments.

5. Children from any other category including the children of Foreign Nationals who are located in India due to their work or for any personal reasons. The children of Foreign Nationals would be considered only in case there are no Children of Indian Nationals waitlisted for admission.

Note: Preference in Admission to wards will be based on the number of transfers of the parents in the last 7 years.

Also Read : KVS Schools

(B) KENDRIYA VIDYALAYAS UNDER PUBLIC SECTOR UNDERTAKINGS / INSTITUTES OF HIGHER LEARNING:

1. Children and grandchildren of employees of the Project Sector/Institutes of Higher Learning which are the sponsors of the Vidyalaya, Children of Project employees & Post Graduate students who are working on long term research projects, Children of regular Council of Wardens (COW) employees and children and grandchildren of retired employees.

Note: Preference in Admission will be given to children of serving employees, grand children of serving employees and children and grandchildren of retired employees in that order.

2. Children of transferable and non-transferable Central government employees and children of ex- servicemen. This will also include children of Foreign National officials, who come on deputation or transfer to India on invitation by Govt. of India.

3. Children of transferable and non-transferable employees of Autonomous Bodies/Public Sector Undertaking / Institute of Higher Learning of the Government of India.

4. Children of transferable and non-transferable State Government employees.

5. Children of transferable and non-transferable employees of Autonomous Bodies/ Public Sector Undertakings / Institute of Higher Learning of the State Governments.

6. Children from any other category including the children of Foreign Nationals who are located in India due to their work or for any personal reasons. The Children of Foreign Nationals would be considered only in case there are no children of Indian Nationals waitlisted for admission.

Note: Preference in Admission to wards will be granted based on the number of transfers of the parents in the last 7 years.

4. Eligible Age for Admission

Click here to Read

5. Class Strength and Competent Authorities

Click here to Read

6. Reservation in Admission

Click here to Read

7. Admission with KV Transfer Certificate including Local Transfer (TC)

Click here to Read

8. Students of N.I.O.S / State Boards/ ICSE For Admission in Class XI in Kendriya Vidyalayas

The students of State Boards/ICSE/NIOS may be considered for admission in class XI if vacancies exist

9. Fresh Admission for Class X and XII

Click here to Read

10. Admission of Children Studying Abroad Seats

A KV Student, who went abroad with his parents on their deputation to a foreign country, will be admitted to corresponding class on their return to India by the Principal of Kendriya Vidyalaya, where admission is being sought (such admissions will be over and above the class strength)

11. Admission for Vacant Seats

In case seats remain vacant after 30th June as the case may be, in the year of admission, Deputy Commissioner of the Region is empowered to allow admissions up to the prescribed strength as per priorities in admission up to 31st July. Note: In case of any issue related to the interpretation of Admission Guidelines, the decision of Commissioner KVS, will be final.

Click here to view / KVS Admission Guidelines PDFDownload

Age Limit for Kendriya Vidyalaya Admission 2021-22

By
igeadmin
-

Age Limit for Kendriya Vidyalaya Admission 2021-22

A Child must be 5 years old as on 31st March in the academic year in which admission is sought for Class I. (Child born on 1st April should also be considered.)

A. The minimum and maximum age limit for admission in Kendriya Vidyalayas in various classes is given below : (Child born on 1st April should also be considered.)

CLASS MINIMUM AGE (AS ON 31ST MARCH) MAX AGE (AS ON 31ST MARCH)
I 5 years 7 years
II 6 years 8 years
III 7 years 9 years
IV 8 years 10 years
V 9 years 11 years
VI 10 years 12 years
VII 11 years 13 years
VIII 12 years 14 years
IX 13 years 15 years
X 14 years 16 years

Note : The maximum age limit can be relaxed by two years in case of Differently abled children by the Principal.

Also Read:  Kendriya Vidyalaya Admission Schedule for the Session 2021-22

B. There is no age restriction for admission to Class XI provided the student is seeking admission in the year of passing Class X examination. Similarly, there will be no upper & lower age limit for admission to class Xll provided there has been no break in the continuous study of the student after passing class XI.

Kendriya Vidyalaya Admission Schedule for the Session 2021-22

By
igeadmin
-

KVS Admissions 2021 – Kendriya Vidyalaya Admission Schedule for the Session 2021-22

Kendriya Vidyalaya Admission Guidelines 2021-22

The Admission Schedule for the Session 2021-22 will be as under:-

Advertisement for admission Fourth week of March, 2021.
Online Registration for Class-1 01.04.2021 (Thursday) 10.00 AM onwards
Last date of Online Registration for Class-1 19.04.2021 (Monday) till 7.00 PM (19 days)
(a) Declaration of provisional select and waitlist of registered candidates (b) Admission of eligible candidates of selected list in following order:
(i) RTE
(ii) From Service Priority Category (1 and 11) only
(iii) Shortfall of Reservation Quota after admission in (i) and (ii) above		 1st list on 23.04.2021 (Friday)

2nd list on 30.04.2021 (Friday) (if seats remain vacant)

3rd list on 05.05.2021 (Wednesday) (if seats remain vacant)
Declaration of provisional select list of candidates as per priority service category for unreserved seats, if any (keeping the left over reserved seats blocked) 03.05.2021 (Monday) to 05.05.2021 (Wednesday) (3 days)
Extended date for Second Notification for offline Registrations for admissions to be made under RTE Provisions, SC/ST and OBC (NCL) if sufficient applications not received in online mode Notification on 10.05.2021 (Monday)

Registration from
10.05.2021 (Monday) to
13.05.2021 (Thursday)

Display of list and Admissions
15.05.2021(Saturday) to
20.05.2021(Thursday)
Registration for Class-II onwards (except Class XI)- Subject (in offline mode) to availability of vacancies in a particular class 08.04.2021 (Thursday) to 15.04.2021 (Thursday)
Declaration of list of class II onwards 19.04.2021 at 4.00 PM (Monday)
Admission for class II onwards 20.04.2021 (Tuesday) to
27.04.2021 (Tuesday)
Last date of admission for all classes except class XI 31.05.2021.(Monday)
For KV students: Registration for admission in class XI Within 10 days after declaration of class X results
KV students: Display of admission list & admissions for Class-XI Within 20 days after declaration of class X results
Non-KV students: Registration, display of admission list & admissions in class XI (Subject to availability of vacancies) After the admissions of KV students in class XI
Last date of admission for class – XI 30 days from the date of declaration of class-X results by CBSE

 

Also Read : Age Limit for Kendriya Vidyalaya Admission 2021-22

BSNL Employees Union demands immediate payment of DA to the Non-Executives of BSNL

By
igeadmin
-

BSNL Employees Union demands immediate payment of 5.5% IDA w.e.f. 01.10.2020 and 6.1% IDA w.e.f. 01.01.2021 to the Non-Executives of BSNL

BSNL EMPLOYEES UNION
Central Head Quarters
BSNLEU Main Recognised Representative Union.
Ghosh Bhawan, 2151/1, New Patel Nagar,
New Delhi – 110008

BSNLEU /418 (IDA)

Dated: 23.03.2021

TO,

Shri P.K. Purwar
CMD BSNL,
Bharat Sanchar Bhawan,
H.C. Mathur Lane, Janpath,
New Delhi – 110 001

Sir,

Sub:- Non-implementation of the order dated 17th February, 2021, issued by the Hon’ble Kerala High Court, in the WP(C) No.29212/2020 (B) — reg.

Ref:- DPE letter no.W-05/0004/2021-DPE(WC) dated 09th March, 2021.

With reference to the above, we wish to bring the following to your kind notice for favour of necessary action.

The DPE, vide it’s letter no.W-02/0039/2017-DPE(WC)-GL-XVI/20 dated 19th November, 2020, has frozen the Dearness Allowance to be paid to the employees of the CPSEs, becoming due from 01.10.2020, 01.01.2021 and 01.04.2021. However, it is also mentioned in para three of this letter that, the guidelines for freezing of the IDA “shall be applicable in case of Executives and Non-Unionised Supervisors of CPSEs….”.

However, it is regretted that, the BSNL Management has indiscriminately frozen the IDA of the Non-Executives also 5.5% of IDA has become due w.e.f. 01.10.2020. However, this instalment of the IDA has not been paid to the Non-Executives of BSNL. Under these circumstances, BSNL Employees Union filed a writ petition [WP(C) No.29212/2020(B)] in the Hon’ble Kerala High Court. After detailed hearing, the Hon’ble High Court of Kerala issued an order on 17th February, 2021, wherein it is stated that, the letter of the DPE, freezing the IDA, is applicable only to the Executives and Non-Unionised Supervisors of the CPSEs and that, the benefit of Dearness Allowance should not be denied to the members of the Petitioner Union.

After the aforementioned order is issued by the Hon’ble Kerala High Court, the DPE, vide it’s letter cited under reference, addressed to the Secretary, Department of Telecommunication, has stated that, the DA rate for workmen/non-executives is governed by the Wage Settlement between the Trade Union/Association and the Management of the CPSE concerned. The DPE has further stated that, it has no role in Wage Negotiation and has requested the DoT, the administrative department of BSNL, to take necessary action.

Also Read : BSNLEU demands to issue order for payment of IDA

It is needless to state that, more than a month has already elapsed after the delivery of the judgement by the Hon’ble Kerala High Court. However, the 2nd instalments of IDA, i.e., 5.5% w.e.f. 01.10.2020 and 6.1% w.e.f. 01.01.2021, that have already become due, have not been paid to the Non-Executives working in BSNL. The Hon’ble Kerala High Court has already held that, the Non-Executives of BSNL are not covered by the ‘IDA freezing order’ of the DPE. Further, the DPE has already informed the DoT that, it has nothing to do with the payment of IDA of the Non-Executives of BSNL.

Under the above mentioned circumstances, it has become crystal-clear that, action has to be taken only by the BSNL Management, for the implementation of the order of the Hon’ble Kerala High Court. We also wish to bring to your kind notice that, the CMD BSNL is also a respondent in the WP(C) No.29212/2020(B). Hence, non-implementation of the order of the Hon’ble Kerala High Court, by the CMD BSNL, is tantamount to contempt of court. In view of the foregoing, I implore upon you to take necessary steps for the immediate payment of 5.5% IDA w.e.f. 01.10.2020 and 6.1% IDA w.e.f. 01.01.2021, to the Non-Executives of BSNL.

Thanking you,

Yours Sincerely,

[P. Abhimanyu]
General Secretary

Encl: (1) Copy of the order dated 17 February, 2021, issued by the Hon’ble Kerala High Court, in the WP(C) No.29212/2020(B).
(2) DPE letter no.W-05/0004/2021-DPE(WC) dated 09th March, 2021.

Copy to: (1) Ms. Yojana Das, Director (Finance), BSNL, Bharat Sanchar Bhawan, Janpath, New Delhi — 110001

(2) Shri Arvind Vadnerkar, Director (HR), BSNL, Bharat Sanchar Bhawan, Janpath, New Delhi -— 110001

Click here to view signed copy

Dealing of APAR Representations received in SPARROW Portal

By
igeadmin
-

Dealing of APAR Representations received in SPARROW Portal – Department of Post Order F. No. 25-4/2013-SPG (Vol-II-Pt.) – Dated 25.03.2021

F. No. 25-4/2013-SPG (Vol-II-Pt.)
Government of India
Ministry of Communications
Department of Posts
(Personnel Division)

Dak Bhawan, New Delhi
Dated: 25/03/2021

To
All Heads of Circles
Director, RAKNPA, Ghaziabad
Chief General Manager, CEPT,
Mysore

Subject: Dealing of APAR Representations received in SPARROW Portal.

Respected Madam/ Sir,

This is with reference to dealing with APAR representation received in SPARROW Portal.

2. In this regard, it is to say that Smart Performance Appraisal Report Recording Online Window (SPARROW) portal has been made live from 16th July, 2020 for filling of Annual Performance Appraisal Report (APAR). All Group ‘A’ IPoS officers of Department of Posts except those who are on Deputation have started to fill online PAR through SPARROW portal for the assessment year i.e. 2019-20.

3. Many Circles have inquired about the procedure to be followed for dealing with representations submitted by officers regarding grading/entries in their APARs recorded in SPARROW, subsequent to disclosure of the same to them. It is to inform that the process flow of dealing with such representations will be the same in online module as same was being followed earlier for physical APARs. Following procedure will be followed for dealing representation online in SPARROW.

a. State Custodian will check the inbox of SPARROW to know the details of officers who have made representation against APAR remarks/gradings.

b. State Custodian will go to create/update workflow and click on update button for defining the representation workflow of the specified period for which representation is submitted by the officer.

c. After that State Custodian will go to Inbox and forward the representation to Competent Authority (name of Competent Authority, DDG (P), will automatically get filled up) by clicking forward to Competent Authority button. State Custodian will also take printout of the representation and send it to Director (Staff), Postal Directorate for further examination.

Also Read : Latest Department of Posts Order 2021

d. After final decision of the Appropriate Authority is obtained, the whole APAR with the decision of the Appropriate Authority, will be migrated to SPARROW by CS to Member (P) and copy of letter will also be sent to State Custodian for information.

e. As regards officers posted in Postal Directorate, attached Directorates and RAKNPA, Ghaziabad, it will be the responsibility of CS to Member (P) to forward the representation in SPARROW to Competent Authority and printout to Director (Staff).

f. Forwarding of Representations for the FY 2019-20 should be completed by 30.03.2021. SPARROW for FY 2019-20 will be disabled on 31.03.2021 as per instructions of DoP&T. User manual for forwarding the Representation in SPARROW is attached at Annexure-A.

g. Top priority will be given so that all representations are forwarded as per procedure above by 30.03.2021

4. This issues with the approval of Member (P).

Yours faithfully

(Vinayak Mishra)
Assistant Director General (SPG)

Click here to download signed copy

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