MACP for Central Government Employees : DOPT Clarification for Pay Fixation
No.35034/3/2008-Estt(D) (Vol. II)
Government of India
Ministry of Personnel, Public Grievances and Pensions
(Department of Personnel and Training)
New Delhi 110001
Dated the 04th July, 2017
OFFICE MEMORANDUM
Subject :- Modified Assured Career Progression Scheme for the Central Government Employee – Clarification regarding
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The undersigned is directed to invite reference to the Para 4 of Annexure-I of the Modified Assured Career Progression Scheme issued vide the Department of Personnel and Training Office Memorandum No. 35034/3/2008-Estt.(D) dated May 19, 2009 providing that benefit of pay fixation available at the time of regular promotion shall also be allowed at the time of financial upgradation under the scheme. Therefore, the pay shall be raised by 3% of the total pay in the pay band and the grade pay drawn before such upgradation. There shall, however, be no further fixation of pay at the time of regular promotion if it is in the same grade pay as granted under MACPS. However, at the time of actual promotion if it happens to be in a post carrying higher grade pay than what is available under MACPS, no pay fixation would be available and only difference of grade pay would be made available
2. Reference have been received from various Ministries / Departments whether at the time of regular promotion / grant of Non-Functional Scale, the employee may be allowed to draw the difference in Grade Pay after availing regular increment in the Pay Band and Grade Pay w.e.f. date of promotion or date of next increment consequent to MACP.
3. The matter has been considered in this Department in consultation with the Department of Expenditure and it has been decided that the Para 4 of the Annexure-I of the MACP Scheme would be modified as under :
“benefit of pay fixation available at the time of regular promotion shall also be allowed at the time of financial upgradation under the Scheme. Therefore, the pay shall be raised by 3% of the total pay in the pay band and the grade pay drawn before such upgradation. There shall, however, be no further fixation of pay at the time of regular promotion / grant of Non functional scale, if it is in the same grade pay as granted under MACPS. However, at the time of actual promotion / grant of Non-Functional Scale, if it happens to be in a post carrying higher grade pay than what is available under MACPS, no pay fixation would be available and only difference of grade pay would be made available. At the time of such regular promotion/grant of Non-Functional Scale to the higher grade pay than what has been given under MACPS, the employee shall have the option to draw the difference of Grade Pays from the date of such regular promotion/grant of Non-Functional Scale or the date of accrual of next increment in the pay allowed under MACP”
4. This modification in the MACP scheme is being issued in consultation with the Department of Expenditure
Night Duty Allowance : MoD Clarification regarding Fixation of ceiling of pay for entitlement
Government of India
Ministry of Defence
(Department of Defence)
D(Civ.II)
Subject: Night Duty Allowance (NDA) — Clarification regarding Fixation of ceiling of pay for entitlement.
Ref. : CGDA UO No. AT/11/2366/NDANol-X dated 22.01.2016 and last reminder dated 13.12.2016
In compliance of Hon. CAT, Jodhpur Bench Order dated 5 Nov 2009, MoD issued letter dated 8th May 2015 to provide that the payment of Night Duty Allowance (NDA) shall be made on the basis of the current pay of the employees who are deployed for performing the duty during the night hours. Accordingly, Principal Controller of Accounts (PCA)(Fys), Kolkata issued letter dated 29.05.2015 to define the new formula for computation of NDA. This formula provides that the amount of NDA shall be computed by taking employee’s current Band Pay & Grade Pay plus DA divided by 195 (i.e. total working hours in a month). In this manner, the Hon’ble CAT order, as upheld by Hon’ble High Court/Supreme Court stands implemented in letter & spirit.
2. Subsequently, PCA (Fys) Kolkata issued letter dated,9 Sep 2015 to prescribe the pay ceiling corresponding to Rs. 2200 per month (specified in terms of DoPT OM dated 4 Oct 1989) to determine entitlement of staff for night duty. However, the corresponding pay so prescribed was not accepted by the OFB Administration. As per OFB’s calculations, the current pay corresponding to Rs.2200 is not only different, but there is wide disparity in both the figures. OFB has stated that they cannot accept this unilateral decision of PCA(Fys) because the calculations are incorrect. Besides, this has led to industrial unrest at all Ordnance Factories. The staff side members have expressed displeasure and have threatened to stop Night duty at all Ordnance Factories. OFB Admn apprehends serious loss of production and have requested MoD to examine the issue and intimate corresponding pay of Rs.2200 so that the employees could be detailed accordingly for performing duty at night hours. Likewise, CGDA has also sought clarification from MoD on the same issue.
3. The matter was examined in MoD in consultation with MoD(Fin) and DoPT. DoPT stated that the calculations made by both PCA (Fys) and OFB are incorrect and prescribed a different formula to compute the current pay corresponding to Rs.2200 per month that existed during 1989. Both PCA(Fys) and OFB have rejected this formula for being cumbersome and unworkable. This office also supports their views because using this formula entails tedious calculations of pay of each employee ever since their date of joining service, running into decades. In a nutshell, attempts to find out the current pay equivalent to Rs.2200 pm have not been fruitful in spite of consultations with DoPT and MoD(Fin), and the stalemate on the issue continues across all the defence establishments, leading to confusion and possible loss of productivity.
4. On further consideration, it has been observed that the DOPT OM No. 12012/4/86-Estt.(Allowances) dt. 04.10.1989 on the subject of NDA lays down following condition to determine the entitlement for NDA:
(Clause a) – The ceiling of pay for entitlement of NDA shall be Rs. 2200/- p.m.
(Clause b)- There will however be no ceiling for entitlement of NDA in respect of officials who are, at present, getting this benefit as per existing criteria.
5.Clause (a)
The pay ceiling of Rs. 2200 per month mentioned in the DoPT in their OM dated 4 Oct 1989, was prescribed more than 25 years ago. During the intervening period, two Pay Commissions have come into force which have altered the pay structure of the employees drastically. In spite of an altogether different landscape of the pay structure, the DoPT did not come up with any revised order to amend the provisions of their OM dated 4 Oct 1989 relevant to the current pay structure. In the absence of clear guidelines, the management of Defence Establishments resorted to adhoc measures to keep their organisations running during the night hours in the intervening period. Proposals sent by MoD to DoP&T at various stages in the light of various judicial pronouncements, were rejected, sometimes on the grounds that the DoPT orders are not applicable to industrial employees. In the current phase, the efforts being made by the defence authorities to adhere to the prescribed pay limit have proved to be frustrating because of the practical difficulties being faced by both Accounting Authorities and the Defence Estts who, due to tedious and lengthy calculations, have not been able to reach a consensus to determine the level of staff who can be deployed for performing the night duty. In the current scenario, where the pay ceiling of Rs.2200 prn. is obsolete and meaningless, and the DoPT have avoided prescribing a realistic ceiling that would be relevant to the current pay structure of the Government employees, it is left upon MoD to find a solution. Even though MoD proposes to take up the matter with DoPT again for prescribing a pay ceiling based on the current pay structure, it is however felt that the decision thereon shall have reflection over the future cases only and is not likely to resolve the current cases.
6. Clause (b)
The provision in the DoPT OM dated 4 Oct 1989 (highlighted above in para 4) permits entitlement of NDA without any ceiling in respect of officials “who were getting this benefit (at that time) as per existing criteria”. In view of the fact that the pay ceiling prescribed in clause (a) is of no relevance today, it has become necessary to resolve the imbroglio by resorting to the second provision given in this OM – named as clause (b). It has been decided that till such time the new pay parameters based on the current pay structure to determine the entitlement for NDA are prescribed by the nodal Ministry, OFB/Field Offices/Defence Establishments are allowed to determine the entitlement of their employees for the purpose of NDA in terms of this clause in the DoPT OM dated 04.10.1989 that provides that there shall be no ceiling for entitlement of NDA in respect of such officials who were getting this benefit at that point of time as per extant criteria. So as to give a formal and concrete shape to this, the OFB and other Defence Establishments are being advised to issue a one-time office order, specifying in definite terms, the designations/ categories/levels of non-gazetted employees (Industrial and Non Industrial) who were getting this benefit of NDA in accordance with extant instructions i.e. DoPT OM dated 4 Oct 1989, so as to ensure their seamless deployment at night shifts and payment of NDA based on current pay.
7. CGDA is, therefore, requested to issue necessary directions to their lower formations to deal with the cases of payment of NDA accordingly.
8. This issues with the approval of Additional Secretary.
S/d,
(Anil Kumar)
Deputy Secretary to the Govt of India
BPMS correspondence for Hospital Leave in case of injury on duty
REF: BPMS / OFB / Leave / 57 (7/3/L)
Dated: 10.07.2017
To,
The Director IR,
Ordnance Factory Board,
10 A, S K Bose Road,
Kolkata – 700001
Subject: Extension of Injury Leave beyond 28 months in factory accident case.
Reference: Minutes of 21st SCM of JCM-III Level Council (OFB) held on 30.03.2017
Respected Sir,
Having gone through the minutes circulated vide OFB letter No.20/14/21(11)/A/IR, Dated 15.05.2017, it is observed that Secretary, Staff Side Shri R Srinivasan has raised the issue that the employee who met with an accident while on duty is being granted hospital leave upto 120 days with full pay and thereafter he may be granted half pay leave upto 28 months. But after 28 months there is no benefit, no pay is allowed because there is no provision of half pay leave. Minutes further states that the matter has been taken up with MoD wide OFB letter No. 1240/Per/Policy/Accident, Dated 24.06.2016.
In this regard, it is submitted that Rule 46 of CCS (Leave) Rules, 1972 & Article 291 of Civil Service Regulations deals with the Hospital Leave.
As per Rule 46 of CCS (Leave Rules) the authority competent to grant leave may grant hospital leave to Class IV & Class III Government servants, while under medical treatment in a hospital or otherwise, for illness or injury not exceeding 28 months. Hospital Leave may be granted for 120 days equal to earned leave and the remaining period will be equal to half pay leave.
Min of Defence ID No. 11(13)(60)1511/D(Civ-II), Dated 10.02.1961 under Article 291 of CSR states that it has been decided in modification of the provisions of Article 291, Civil Service Regulations that hospital leave may be granted upto 03 months on full pay or six months on half pay in any period of three years to all class IV Government servants and also to those class III Government servants whose duties involve handling of dangerous machinery, explosive materials, poisonous drugs, etc. or the performance of hazardous tasks.
Further, it states that Industrial staff will also be entitled to hospital leave in the same manner as indicated above. Subsequently, vide MoD ID No. 11(13)60/5678/D (Civ-II), Dated 28.05.1962 it was clarified that all categories of staff other than Gazetted Officers in the Defence Establishments will be entitled to hospital leave.
Further, MoD issued Memo No. 11(6)67/5255/D(Civ-II), Dated 15.05.1967 which reads as under:-
“The Government has had under consideration for some time the question of removing the restrictions on the quantum of hospital leave to Government servants who suffer illness or injury directly due to risks incurred in the course of their official duties.
The President is now pleased to decide that the categories of the Defence civilians eligible for this kind of leave in terms of Defence Ministry?s Office Memorandum No. 11(13)/60/1511/D(Civ-II), Dated 10.02.1961 and 11(13)/60/5678/D(Civ-II) , dated 28.05.1962 will be entitled to hospital leave without any restriction on the quantum of leave. This kind of leave can be granted for such period as is considered necessary by the authority competent to grant it.
The decision takes effect from 31.03.1967.
Article 291 Civil Services Regulations will be amended in due course.”
From above, it may be deduced that all the employees (upto Non-Gazetted) of Ord Fys are entitled for hospital leave without any restriction on the quantum of leave if he met with accident while on duty.
Therefore, you are requested to issue necessary clarification to resolve the issue without further delay.
Grant of eligibility to the Defence civilian employees for the GPRA allotted by the Directorate of Estates
No.17(19)/2014/D(Civ-II)
Government of India
Ministry of Defence
(Department of Defence)
D (Civ-II) Section
B-Wing, Sena Bhavan, New Delhi
Dated: 07.July.2017
OFFICE MEMORANDUM
Subject: Grant of eligibility to the Defence civilian employees for the General Pool Residential Accommodation (GPRA) allotted by the Directorate of Estates -Representation from BPMS
The undersigned is to refer to Ministry of Urban Development’s OM No. 12033/4/67- Po1.11 dated 3rd, October, 1969 on the subject — ‘Eligibility of the staff of Central Government Office for allotment of residential accommodation from the General Pool-Criteria regarding’ and to say that a number of defence civilian employees working in many Defence establishments located in Delhi/New Delhi/Delhi Cantt are not able to avail the facility of GPRA for the reason that their offices have not been declared “eligible offices” for allotment of GPRA allotted by Directorate of Estates (DoE). The small quota of 15% of residential accommodation of the Defence/Army Pool is grossly inadequate and therefore it causes extreme hardship to the defence civilian employees who have to make their own arrangement for residential accommodation.
2.It has been noticed that Dte of Estates has already granted eligibility for GPRA to majority of defence establishments in Delhi. The defence civilian employees serving in these defence establishments are already availing the facilities of Residential Accommodation of Dte of Estates. Only a few defence establishments are not covered in the list of eligible offices maintained by the Dte of Estates and a list of 8 such defence establishments in Delhi is at Annexure.
3. In view of the hardship being experienced by the Civilian employees of these eight defence establishments, it is requested that eligibility code for allotment of General Pool Residential accommodation (GPRA) to the staff of these defence establishments/offices may please be allotted. It is certified that the essential requirements, listed below, for a Central Government offices to be treated as ‘eligible offices’ for the purpose of the allotment of Government Residences (General Pool in Delhi) Rules, 1963, are fulfilled by these offices/defence establishments:
(i) These offices/establishments have been situated in Delhi/New Delhi/Delhi Cantt since decades and in most of the cases before independence.
(ii) They are attached/subordinate offices of Ministry of Defence under Government of India.
(iii) The salary of their employees is paid from the Consolidated Fund of India
(iv) 15% quota of residential accommodation of the Defence/Army Pool is not adequate
4. This issues with the approval of Defence Secretary.
(Anil Kumar)
Deputy Secretary to the Govt. of India
Annexure to MoD OM No. 17(19)/2014/D(Civ-II) dated 7th July 2017
LIST OF 08 DEFENCE ESTABLISHMENTS/OFFICES IN DELHI / NEW DELHI / DELHI CANTT TO BE GRANTED ELIGIBILITY FOR ALLOTMENT OF GENERAL POOL RESIDENTIAL ACCOMMODATION (GPRA):
Sl.No
Name and address of the Office/Defence establishment
Eligibility
required in respect of
Total No. of defence
civilian employees in position
No. of houses already
available in Departmental
Pool of the concerned
Dte/Establishment for
allotment to its employees
1
Ordnance Depot, Shakurbasti, Rohtak
Road, Delhi
Defence Civilian
Employees only
1397
Nil
Station HQ provides 15% accommodation in their Central Pool for allotment to the defence civilian employees on the basis of seniority. However, in view of large number of defence civilians posted in Delhi/New Delhi/Delhi Cantt, this quota of 15% is highly inadequate to satisfy the requirement of the residential accommodation.
2
505 Army Base Workshop, Delhi Cantt under DG/EME
Defence Civilian
Employees only
1593
Nil
3
Military Farm-1, West Block-III, RK Puram.
Defence Civilian
Employees only
08
Nil
4
Provost Marshal-5, `B’ Wing, Sena Bhavan, New Delhi.
Defence Civilian
Employees only
22
02
5
Director General Medical Services (3B), Army HQ, L- Block, Church Road, New Delhi.
Defence Civilian
Employees only
497
08
6
HQ, Technical Group EME, Delhi Cantt. 110010.
Defence Civilian
Employees only
105
Nil
7
DG Armed Forces Medical Services (DG-2B), M Block, Church Road, New Delhi.
Subject: Implementation of 7th CPC Recommendation on Revision of Pension of Pre 01.01.2016 Pensioners/Family Pensioners
Attention is invited to this office OM No. CPAO/IT&Tech/Revision (7th CPC)/19 (Vol-lIl)/ 2016-17/ 37 dated 25th May, 2017 on the subject mentioned above and DP&PW OM 38/37/2016-P&PW (A) dated 12th May, 2017 and Department of Expenditure OM No. 1(13)/F.V/2017 dated 23rd May, 2017.
2.As per Para 18 of the DP&PW OM dated 12th May, 2017, pensions under 7th CPC are to be revised after fixing the notional pay of the pensioners under 7th CPC pay matrix. The Head of Office (H00) is responsible for the notional pay fixation and issue revised The revised authority will be issued under the existing PPO number and would travel to the Pension Disbursing Authority through the same channel through which the original PPO travelled.
3. As mandated under Department of Expenditure OM dated 23rd May, 2017, CPAO has provided the list/data of all the live pension cases available in CPAO alongwith details of last pay (wherever available) which are due for pension revision under 7th CPC to the Pay and Accounts Officers (PAOs) in their logins on 31.05.2017 under CPAO website cpao.nic.in for onward distribution to HOOs/DDOs within 3 days. It is observed that the list has still not been made available by some of the PAOs to the concerned HOOs/DDOs within 3 days as required and reiterated in the CPAO OM dated 25th May, 2017. This issue was also an agenda item in the meeting held under the chairmanship of Controller General of Accounts on 28th June, 2017 to review the progress of revision of pension under the 7th CPC. The slow progress in the revision of pension and non-adherence to timelines may lead to unnecessary delay and it is requested that the exercise of sharing the list with HOOs, wherever not done, may be completed immediately.
4. This list has also been provided under dashboards of respective Joint Secretaries (Admin.)/ Admin incharge of the Ministries/ Departments on CPAO website who may also distribute the list of pension cases to the HOOs falling in their administrative control. JS (Admin.)/ Admin incharge of the Ministries/ Departments may monitor the progress of pension revision at HOOs level. Similarly Pr. CCAs/CCAs/CAs/Administrators of UTs may also keep a watch on the progress of the revision of cases received from H 00s to PAOs.
5. To facilitate effective monitoring of progress of revision at each level i.e. JS (Admin)/Pr. [CAs/CCAs/CAs etc., relevant progress reports have been made available on CPAO website under dashboards of respective authorities. On the basis of these reports, periodical review meetings may be held at the Ministry/Deptt./Organization level.
6.In view of the above Pr. CCAs/CCAs/CAs/AGs/JS (Administration)/Admin incharge of the Ministries/ Departments/ Administrators of UTs are once again requested to take up the work of notional pay fixation followed by revision of pension cases on top priority and issue necessary instructions to the PA0s/1100s/DDOs for timely submission/processing of revised pension cases and monitor the progress in this regard.
This issues with the approval of the competent authority.
[TO BE PUBLISHED IN THE GAZETTE OF INDIA, PART-II, SECTION 4]
EXTRAORDINARY
MINISTRY OF DEFENCE (Department of Defence)
NOTIFICATION
New Delhi dated 06th July 2017
S.R 0…………….. In exercise of the powers conferred by the proviso to article 309 of the Constitution, the President hereby makes the following rules to amend the Air Force Officers Pay Rules 2017, namely: –
Short title and commencement. – (1) These rules may be called Air Force Officers Pay (Amendment) Rules, 2017.
(2) They shall be deemed to have come into force on the 1st day of January, 2016.
In the Air Force Officers Pay Rules, 2017.-
in rule 3, in clause (g), the following Note shall be inserted, namely: -Note: “In any kind of calculation which attempts to work with the maximum pay of a particular level the last figure of the Level shall not be calculated and the end-points of the Level, representing the possible highest and lowest pay in that level, may not be treated as the maximum and minimum of any closed pay scale, as used to prevail prior to the implementation of the 6th CPC”;
in the Schedule, for Part ‘A’ the following Part shall be substituted namely:- “PART A”.
(File No. 1 (8)/2016-D (Pay/Services) Part-I
S/d,
(M. Subbarayan)
Joint Secretary to the Government of India.
[TO BE PUBLISHED IN THE GAZETTE OF INDIA, PART-II, SECTION 4]
EXTRAORDINARY
MINISTRY OF DEFENCE (Department of Defence)
NOTIFICATION
New Delhi dated : 6th July 2017
S R O……………………….In exercise of the powers conferred by the proviso to article 309 of the Constitution, the President hereby makes the following rules to amend the Army Officers Pay Rules 2017, namely: –
Short title and commencement. – (1) These rules may be called Army Officers Pay (Amendment) Rules, 2017.
(2) They shall be deemed to have come into force on the 1st day of January, 2016:
In the Army Officers Pay Rules, 2017.-
in rule 3, in clause (g), the following Note shall be inserted, namely: -Note: “In any kind of calculation which attempts to work with the maximum pay of a particular level the last figure of the Level shall not be calculated and the end-points of the Level, representing the possible highest and lowest pay in that level, may not be treated as the maximum and minimum of any closed pay scale, as used to prevail prior to the implementation of the 6th CPC”;
in the Schedule, for Part ‘A’ the following Part shall be substituted namely:- “PART A”.
(File No. 1 (8)/2016-D (Pay/Services) Part-I
S/d,
(M. Subbarayan)
Joint Secretary to the Governrnent of India
[TO BE PUBLISHED IN THE GAZETTE OF INDIA, PART-II, SECTION ]
EXTRAORDINARY
MINISTRY OF DEFENCE (Department of Defence)
NOTIFICATION
New Delhi dated : 06th July 017
S.R 0…………………. In exercise of the powers conferred by Section 184 of the Navy Act, 1957 (62 of 1957), the Central Government hereby makes the following regulations to amend the Navy Officers Pay Regulations namely:-
Short title and commencement. – (1) These regulations may be called Navy Officers Pay (Amendment) Regulations, 2017.
(2) They shall be deemed to have come into force on the 1st day of January, 2016.
In the Navy Officers Pay Regulations, 2017.-
in regulation 3, in clause (g), the following Note shall be inserted, namely: -Note: “In any kind of calculation which attempts to work with the maximum pay of a particular level the last figure of the Level shall not be calculated and the end-points of the Level, representing the possible highest and lowest pay in that level, may not be treated as the maximum and minimum of any closed pay scale, as used to prevail prior to the implementation of the 6th CPC”;
in the Schedule, for Part ‘A’ the following Part shall be substituted namely:- “PART A”.
(File No. 1 (8)/2016-D (Pay/Services) Part-I
S/d,
(M. Subbarayan)
Joint Secretary to the Government of India.
PCDA Circular C-168 : 7th CPC Revision of pension of pre-2016 pensioners / family pensioners
OFFICE OF THE PR. CONTROLLER OF DEFENCE ACCOUNTS (PENSIONS)
DRAUPADI GHAT, ALLAHABAD – 211014
Circular No. C-168
No: G1/C/0199/Vol-I/Tech
Dated: 10.07.2017
To,
———————————–
———————————–
(All Head of Department under Min. of Defence)
*************************
Subject: – Implementation of Govt’s decisions on the recommendations of the Seventh Central Pay Commission – Revision of pension of pre-2016 pensioners/family pensioners, etc.
Reference: – (i) GOI, Deptt. of P&PW O.M. No. 38/37/2016-P&PW(A), dt. 6th July, 2017.
(ii) This office important circular no. C-164, bearing no.G1/C/0199/Vol-I/Tech, dated 30th May 2017.
*************
GoI, Ministry of Personnel, Public Grievance and Pensions, Department of Pension & Pensioners’ Welfare has issued a CONCORDANCE TABLE vide O.M. No. 38/37/2016- P&PW(A), dated 6th July, 2017 for revision of pension of pre-2006 pensioners/family pensioners based on notional pay fixed as on 01.01.2016. A copy of the same has been uploaded on this office website www.pcdapension.nic.in for easy accessibility of all concerned. This table should be used to arrive at notional basic pay in the pay matrix of 7thCPC.
2. Reference of this office DO letter of even no. dt. 02/06/2017 is also invited, under which it was requested to all HODs that a Nodal Officer may be nominated who can be contacted for expediting the process and resolving any issue which is encountered. Details such as telephone number, mobile no., email –id etc. may kindly be intimated immediately if not already done, by email to [email protected] .
3 Reference may kindly be made to this office circular no. C-164 dated 30.05.2017 wherein methodology for revision of pension consequent upon issue of GOI, DP&PW OM No. 38/37/2016-P&PW(A), dated 12.05.2017 was conveyed. Several queries in form of letter, email, phone calls are being received for clarification of certain provisions of the ibid circular. It has been decided, therefore to circulate such clarification through this circular.Hence, topic wise clarifications are appended below:-
a). HOO Code:
(i) At Para 20 of the circular C-164 dated 30.05.2017, it was mentioned that HOO code shall to be obtained by sending email to [email protected] in the prescribed proforma duly signed by Head of Office (HOO) and Head of Department (HOD). It has been seen that request for HOO code allotment is being received in this office in very sparse manner. Since, this code is mandatory for preparation of LPC-cum- Datasheet and also for transmission of PPOs to Head of Offices, it is requested to impress upon the Head of Offices functioning under your jurisdiction to kindly forward the request for allotment of HOO code immediately in prescribed manner. It is worthwhile to mention here that the term ‘Head of Department’ refer to organization such as OFB, AOC, ENG., DRDO, AF, Navy, DAD, Coast Guard etc. and Head of Office indicates the Unit (say a Factories under OFB, a laboratories under DRDO etc.) which are required to send claim for pension sanction/revision to this office. It is also planned to soon modify existing LPC-cum- Datasheet which is presently being used for processing regular pension claims for other types of pension including superannuation etc. Therefore, timely allotment of HOO Code will avoid any delay in preparation of pension claims.
(ii) It may be kept in mind while filling HOO registration form that column ORGANISATION should be filled with organisation code(as being filled in 1st column of existing LPCs) of HOD. For example if HOD is Factory organisation then ORGANISATION Column shall be filled as : 01.
(iii) It has been observed that in some cases HOO Code has been allotted, but the same is showing error while filling LPC-cum- Datasheet through Utility because the leading zero is dropped and then the code consists of 5 digits only. The utility has been updated and the revised version of the utility is now available on this office website www.pcdapension.nic.in .
b) LPC-CUM-DATA SHEET
(i). HOO Name (Column2):- It has also been observed that in the field of ‘HOO Name’ name of officer holding that appointment is mentioned. In this regard, attention is invited to filling instructions of Column 2 which mentions clearly that the column will be filled with ‘office name’ of the pensioners. For example if Govt. employee retired from HQ CWE SHIMLA HILLS JUTGAON CANTT SHIMLA, this column shall be filled as HQ CWE SHIMLA. In no case, name of the officer who is Head of the Unit or appointed to act as HOO under Delegation of Financial Power Rules 1976 should be mentioned.
(ii) In the field of PPO no., slashes ‘/’ are also being indicated. While it is clearly mentioned in filling instruction that PPO no. should be filled without slashes. For example if PPO no. is C/MISC/10250/2016, it should be filled as CMISC102502016 .
(iii) Date of Birth, Date of Appointment and Date of Retirement should be filled in (MMDDYYYY) format. For example if Date of Birth is 5th February 1950 it shall be filled as 02/05/1950. Alternatively calendar facility provided in the utility may be used.
(iv) It has been observed that pay scale at the time of retirement is not being filled in the corresponding column as provision mentioned under the caption “ PAY DETAILS”. For example: if, Govt. employee retired under 4th CPC in Pay scales 5900-200-7300 with last pay drawn 6100/- all columns from 4th CPC Pay Scale and onward should be filled properly. For example :-
4th CPC Scale (as 01.01.1986)
31 (5900-200-7300)
4th CPC Pay/Notional Pay (as 01.01.1986)
6100
5th CPC Pay (as 01.01.1996)
29 (18400-500-22400)
5th CPC Pay/Notional Pay (as 01.01.1996)
18400
6th CPC Pay Band(as 01.01.2006)
4 (PB-IV)
Grade Pay (as 01.01.2006)
10000
6th CPC Pay/Notional Pay (01.01.2006) without grade pay
44700
7th CPC Level of Pay
L14
7th CPC Pay Index
1
7th CPC Notional Pay (as on 01.01.2016)
144200
(v) Basic Pension as on 01.01.2016 (Column 29) It has been observed that in some cases this column is filled with 50% of notional pay as on 01.01.2016, which is not correct. Filling instruction in this regard is very clear, this column is meant to reflect basic pension as on 01/01/2016 as per pre-revised scale of 6th CPC. In other words pensionary entitlement under 6th CPC should be multiplied by 2.57 and this results need to be reflected in this column.
(vi) Name of PDA (Column 45) : As per filling instructions if PDA is Bank (Code-9), then filling of Column no. 45 to 51 i.e. PDA Station, Name of Bank, Bank Account no., IFSC code of Paying Branch and BSR Code of CPPC must not be left blank.
c) Vetting of Data Sheet
(i). At Para 20 of the circular C-164 dated 30.05.2017, it was mentioned that in the annexed proforma of LPC-Cum-Data Sheet, the claim will be forwarded along with all concerned documents by the H.O.O/H.O.D to PCDA (Pension) Allahabad after getting it vetted from PAO/LAO attached. In this connection it is clarified that it is not necessary to get LPC-cum- Datasheet vetted by both authority i.e by PAO and LAO. Any one of the two may vet the LPC-cum- Datasheet before forwarding to this office.
4. In view of the foregoing, Head of Departments are requested to issue suitable instructions (along with copy of this circular) to all the Head of Offices under their administrative control to ensure that claims on the subject matter are floated in accordance with clarification given in above Paras without delay. It is further requested that HOD’s may evolve suitable mechanism to monitor progress in forwarding of LPC-cum-Data Sheet by their sub -offices functioning as on Head of Office.
National Council (Staff Side)
Joint Consultative Machinery
for Central Government Employees
13-C, Ferozshah Road, New Delhi-110001
No.NC-JCM-2017
Dated. 05.07.2017
All Members of
Nation Council-JCM
Dear Comrade,
As decided in the meeting held on 4th July 2017, in NC-JCM Office, all Standing Committee members are requested to be present at 11.00hrs, on 22nd August,2017 so as to finalize agenda for National Anomaly Committee arsing out of 7th Central Pay Commission.
Thanking you,
sd/-
(Shiva Gopal Mishra)
Secretary (Staff Side)
National Council(JCM)
