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Relaxation of upper age limit to various categories of Central Civil Services: DOPT Information document

By
igeadmin
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Relaxation of upper age limit to various categories of Central Civil Services: DOPT Information document

Government of India
Ministry of Personnel, Public Grievances & Pensions
(Department of Personnel & Training)
******

[As on 06.09.2022]

GRANT OF RELAXATION OF UPPER AGE LIMIT TO VARIOUS CATEGORIES FOR DIRECT RECRUITMENT TO CENTRAL CIVIL SERVICES/POSTS

Note:-

(i) This document is a compilation of all relevant instructions on the subject of “relaxation in upper age-limit for direct recruitment to Central civil service or civil post” and therefore is intended to serve as the guide without the need, for anyone to refer to old OMs issued from time to The list of such OMs is given in Appendix to this document. In case any reference to the relevant OM is required, the same may be accessed from Archive Section of DOPT’s Website.

(ii) While due care has been taken to compile this document, however, if any omissions or correction are noticed, the same may be brought to the notice of the Department of Personnel & Training.

1. Instructions allowing relaxation in upper age limit for appointment to Central Civil Posts/Services for various categories of candidates have been issued from time to These instructions are applicable only to Central Government Civilian Employees holding Civil posts and do not suo-motu apply to other category of employees including employees of autonomous/statutory bodies, Central Public Sector Enterprises etc. The following paragraphs indicate the relaxation allowed to different categories of candidates:-

[para 3 of O.M. No. 15012/2/2010-Estt.(D) dated 27.03.2012]

2. Scheduled Castes and Scheduled Tribes

2.1 5 (Five) years of age Concession is admissible to Scheduled Castes and Scheduled Tribes for all posts filled by Direct

[para 1 (i) of Notification No. 2/101/72-Estt(D) dated 07.03.1974]

3. Other Backward Classes

3.1 The upper age-limit prescribed for direct recruitment shall be relaxed by 3 (three) years in respect of candidates belonging to Other Backward Classes for all posts filled by Direct

[O.M. No. 43013/2/95-Estt. (SCT) dated 25.01.1995 and
O.M. No. 36012/22/93-Estt.(SCT) dated 22.10.1993]

4. Persons with Disabilities

4.1 Age relaxation of 10 years (15 years for SC/ST and 13 years for OBC candidates) in upper age limit shall be allowed to Persons with disabilities suffering from (a) blindness or low vision, (b) deaf and hard of hearing (c) locomotor disability including cerebral palsy, leprosy cured, dwarfism, acid attack victims and muscular dystrophy (d) Autism, intellectual disability, specific learning disability and mental illness and (e) multiple disabilities from amongst persons under clauses (a) to (d) including deaf-blindness in case of direct recruitment to all civil posts/services under the Central Government identified suitable to be held by persons with such disabilities, subject to the condition that maximum age of the applicant on the crucial date shall not exceed 56 years.

[para 2 (i) of O.M. No. 15012/1/2003-Estt.(D) dated 29.06.2015 and
Para 2.2 of O.M. No.36035/2/2017-Estt(Res) dated 15.01.2018]

4.2 The age concession to the persons with disabilities shall be admissible irrespective of the fact whether the post is reserved for person with disabilities or not, provided the post is identified suitable for the relevant category of This provision will not apply to the Civil Services Examination, in respect of which the List of Services Identified suitable for Physically Disabled Category along with the Physical Requirements and Functional Classifications is notified separately.

[para 2 (ii) of O.M. No. 15012/1/2003-Estt.(D) dated 29.06.2015]

Also Read: Upper age limits for appointment on direct recruitment basis to various Civil posts

4.3 Relaxation of age limit would be permissible to such persons who have a minimum of 40% disability

[para 2 (iii) of O.M. No. 15012/1/2003-Estt.(D) dated 29.06.2015]

4.4 The definitions of categories of disabilities, for the purpose of age relaxation, will be same as given in this Department’s OM. No. 36035/2/2017-Estt(Res) dated 15.01.2018.

[para 2 (iv) of O.M. No. 15012/1/2003-Estt.(D) dated 29.06.2015
and Para 2.2 of O.M. No.36035/2/2017-Estt(Res) dated 15.01.2018]

4.5 If a person with disability is entitled to age concession by virtue of being a Central Government employee, concession to him/her will be admissible either as a ‘person with disability’ or as a ‘Central Government employee’ whichever may be more beneficial to him/her. This provision will not apply to the Civil Services Examination, which is governed by the Civil Services Examination Rules, published

[para 2 (v) of O.M. No. 15012/1/2003-Estt.(D) dated 29.06.2015]

4.6 Above Provisions will not be applicable to a post/service for which other specific provision regarding age relaxation is made by

[para 2 (vi) of O.M. No. 15012/1/2003-Estt.(D) dated 29.06.2015]

4.7 The Ministries/Departments to ensure invariably while sending the requisition to the UPSC/SSC and other recruitment agencies for direct recruitment posts by selection that they should clearly mention in the requisition, the category of person(s) with disabilities suitable for the post(s) in No change or modification in identified post(s) for category of Persons with Disabilities with respect to an Examination, intimated after the Notification of that Examination, shall be accepted by UPSC/SSC etc.

[para 3 of O.M. No. 15012/1/2003-Estt.(D) dated 29.06.2015]

5. Departmental Candidates (For Central Government employee)

5.1 Departmental candidates who have rendered at least three years continuous service under the Central Government are allowed the age relaxation upto the age of 40 years (45 years for SC/ST) for appointment to Group ‘C’ posts by direct recruitment subject to the usual condition that the Group ‘C’ posts to which direct recruitment is being made are in the same line or allied cadres and that a relationship could be established that service rendered in the post will be useful for efficient discharge of the duties in other categories of posts.

[O.M. No. 15012/1/88-Estt.(D) dated 30.01.1980 and
O.M. No. 15012/1/88-Estt.(D) dated 20.05.1988]

5.2 Age concession of 5 years are allowed to Departmental Candidates (Central Government employee) in case of recruitment to Group A and Group B posts which are filled through UPSC (other than those filled on the basis of competitive examination) and posts which are exempted from purview of UPSC (where recruitment is made by Organization themselves). This concession is admissible to such of the Government Servants as are working in posts which are in the same line or allied cadres and where a relationship could be established that the service already rendered in a particular post will be useful for the efficient discharge of the duties of posts.

[O.M. No.15012/8/87-Estt.(D) dated 15.10.1987 and
O.M. No.35014/4/79-Estt.(D) dated 24.10.1985]

6. Widows, divorced women and women judicially separated from their husbands and who are not re-married

6.1 Instructions of the Department of Personnel & Training provides that for purposes of appointment to Group C and D posts under the Central Government filled through the Staff Selection Commission and the Employment Exchange, the upper age limit in the case of widows, divorced women and women judicially separated from their husbands who are not remarried shall be relaxed upto the age of 35 years (upto 40 years for members of Scheduled Castes/Schedules Tribes) by invoking the provisions in the relevant recruitment rules, subject to production of a certified copy of the judgment/decree of the appropriate court to prove the fact of divorce or the judicial separation, as the case may There shall be no relaxation of educational qualification or method of recruitment. Further, this relaxation has been allowed for appointment to Group ‘A’ & ‘B’ posts except where recruitment is made through open competitive examination.

[O.M. No. 15012/13/79-Estt.(D) dated 19.1.1980
and O.M. No. 15012/1/82-Estt.(D) dated 06.09.1983
and para 2 of O.M. No. 15012/1/87-Estt.(D) dated 05.10.1990
and para 2 of OM No. 41034/1/2014-Estt. (D) dated 30.01.2014]

7. Meritorious Sportspersons

Relaxation in upper age limit upto a maximum of 5 years (10 years in the case of those belonging to SC/ST) is allowed to Meritorious Sportspersons for the purpose of appointment to posts as specified in instructions relating to appointment of meritorious This concession will be available only to those sportspersons who satisfy all other eligibility conditions relating to educational qualifications etc. and furnish a certificate in the form and from an authority prescribed in this Department’s instructions relating to appointment of meritorious sportspersons.

[Para 2 of OM No. 15012/3/84-Estt.(D) dated 12.11.1987
and Point VII of O.M. No. 14034/01/2013-Estt.(D) dated 03.10.2013]

8. Ex-servicemen

8.1 For appointment to vacancies in Group B (Non-Gazetted) or Group C posts in Central Government, an ex-servicemen shall be allowed to deduct the period of actual military service from his actual age and if the resultant age does not exceed the maximum age limit prescribed for the post for which he is seeking appointment by more than three years, he shall be deemed to satisfy the condition regarding age limit.

8.2 For appointment to any vacancy in Group A and Group B services or posts filled by direct recruitment otherwise than on the results of an Open All India Competitive Examination, the upper age limit shall be relaxed by the length of military service increased by three years in the case of ex-servicemen and commissioned officers including Emergency Commissioned Officers of Short Service Commissioned Officer

8.3 For appointment to any vacancy in Group A and Group B services or posts filled by direct recruitment on the results of an All India Competitive Examination, the ex-serviceman and Commissioned Officers including Emergency Commissioned Officers or Short Service Commissioned Officers who have rendered at least five years military services and have been released —

i. On completion of assignment (including those whose assignment is due to be completed within one year) otherwise than by way of dismissal or discharge on account of misconduct or inefficiency; or

ii. on account of physical disability attributable to military service or on invalidment shall be allowed maximum relaxation of five years in the upper age

[Para 4 of Notification No. 36034/1/06-Estt.(SCT) dated 4th October, 2012]

9. Disabled Defence services personnel

9.1 Disabled Defence Services personnel will get relaxation in upper age limit up to 45 years (50 years in the case belonging to SC/ST) for appointment to following categories of posts:-

(a) Group C posts which are filled through Employment
(b) Group A & B posts filled otherwise than through Competitive Examination by UPSC

[ Para 1 (iii) of O.M. No. 14/42/65-Estt(D) dated 29.03.1966
and para (1) & (2) O.M. No.13/35/71-Estt.(C) dated 24.12.1971
and para 1 (Sl.No. 9) of O.M. No. 15012/2/2010-Estt.(D) dated 27.03.2012]

9.2 For all posts filled by Competitive examination, disabled Defence Services personnel would be allowed a relaxation of age limit up to 3 years (8 years for SC/ST) subject to the condition that they would not be allowed to avail of a larger number of chances in respect of recruitment to a service, or group of services, than the maximum number of chances permissible to any general candidate under the age limit

[Para 5 (ii) (a) of O.M. No. 39016/5/1981-Estt.(C) dated 21.02.1981
and para 1 (Sl.No. 9) of O.M. No. 15012/2/2010-Estt.(D) dated 27.03.2012]

10. Whole-time Cadet Instructors in NCC

10.1 Age concession of Period of service rendered in NCC plus three years is admissible to Whole-time Cadet Instructors in NCC who were released from NCC after the expiry of their initial/ extended tenure for the purpose of appointment to the posts, recruitment to which is made through the Employment exchange.

[Para (iii) (a) of Notification No. 2/101/72-Estt(D) dated 07.03.1974 and
para 1 (Sl.No. 5) of O.M. No. 15012/2/2010-Estt.(D) dated 27.03.2012]

10.2 Age concession of Period of service rendered in NCC plus three years is admissible to Whole-time Cadet Instructions in NCC who were released form NCC before the expiry of their initial/extended tenure provided they have served in NCC for a period of not less than six months prior to their release from NCC for the purpose of appointment to the posts, recruitment to which is made through the Employment exchange.

[Para (iii) (b) of Notification No. 2/101/72-Estt(D) dated 07.03.1974
and para 1 (Sl.No.5) of O.M. No. 15012/2/2010-Estt.(D) dated 27.03.2012]

11. Ex-personnel of Army Medical Corps (Short Service regular Commissioned Officer)

11.1 Age concession upto 35 years is admissible to Ex-personnel of Army Medical Corps (Short Service regular Commissioned Officer) for all posts requiring Medical

[O.M. No. 4/3/55-RPS dated 13.07.1956 and
para 1 (Sl.No.10) of O.M. No. 15012/2/2010-Estt.(D) dated 27.03.2012]

12. Retrenched Central Government Employee

12.1 Age concession of Period of previous service under the of India plus three years is admissible to Retrenched Central Government Employee for posts filled otherwise than through UPSC on the basis of competitive tests, i.e. filled through employment exchange.

[para 1 (ii) of Notification No. 2/101/72-Estt(D) dated 07.03.1974
and para 1 (Sl.No.4) of O.M. No. 15012/2/2010-Estt.(D) dated 27.03.2012]

13. Ex-General Reserve Engineer Force Personnel

13.1 Age concession of Period of Service in GREF plus 3 years is admissible to Ex- General Reserve Engineer Force Personnel for posts filled otherwise than through UPSC on the basis of competitive tests, e. filled through Employment exchange.

[Para 1(iv) of Notification No. 2/101/72-Estt(D) dated 07.03.1974 and
para 1 (Sl.No. 6) of O.M. No. 15012/2/2010-Estt.(D) dated 27.03.2012]

14. Territorial Army Personnel who have service on the permanent staff of Territorial Army Unit or have been embodied for service under T.A. Rule 33 for a continuous period of not less than six months.

14.1 Age concession of Entire Period of embodied service including broken period in the Territorial Army plus three years is admissible to Territorial Army Personnel who have service on the permanent staff of Territorial Army Unit or have been embodied for service under A. Rule 33 for a continuous period of not less than six months for post filled otherwise than through UPSC on the basis of competitive tests i.e. for posts filled through Employment Exchange.

[para 1 (xiii) of Notification No. 2/101/1972-Estt(D) dated 7.3.1974 and
para 1 (Sl.No. 7) of O.M. No. 15012/2/2010-Estt.(D) dated 27.03.2012

15. For the purposes of the above mentioned age concessions:

(i) “a retrenched Central Government employee” means a person who was employed under the Government of India for a continuous period of not less than six months prior to this retrenchment and was discharged as a result of the recommendation of the Economy Unit or due to normal reduction in establishment”.

[para 2 (i) of Notification No. 2/101/72-Estt(D) dated 07.03.1974]

(ii) “a whole-time Cadet instructor in NCC” means a person who was recruited as a whole-time cadet instructor in NCC on or after 01.01.1963;

[para 2 (ii) of Notification No. 2/101/72-Estt(D) dated 07.03.1974]

(iii) “Ex-GREF personnel” means a person who was employed in that Force at least a continuous period for not less than six months and who was released from that Force on completion of his tenure of

[para 2 (iii) of Notification No. 2/101/72-Estt(D) dated 07.03.1974]

(iv) “disabled ex-servicemen” means ex-serviceman who while serving in the Armed Forces of the Union was disabled in operations against the enemy or in disturbed areas;

[Para 2 (b) of Notification No. 39016/10/1979-Estt.(C) dated 15.12.1979]

(v) An ‘ex-serviceman’ means a person-

(i) who has served in any rank whether as a combatant or non-combatant in the Regular Army, Navy and Air Force of the Indian Union, and

(a) who either has been retired or relieved or discharged from such service whether at his own request of being relieved by the employer after earning his or her pension; or

(b) who has been relieved from such service on medical grounds attributable to military service or circumstances beyond his control and awarded medical or other disability pension; or

(c) who has been released from such service as a result of reduction in establishment;

or

(ii) who has been released from such service after completing the specific period of engagement, otherwise than at his own request, or by way of dismissal, or discharge on account of misconduct or inefficiency and has been given a gratuity; and includes personnel of the Territorial Army, namely, pension holders for continuous embodied service or broken spells of qualifying service;

or

(iii) personnel of the Army Postal Service who are part of Regular Army and retired from the Army Postal Service without reversion to their parent service with pension, or are released from the Army Postal service on medical grounds attributable to or aggravated by military service or circumstance beyond their control and awarded medical or other disability pension;

or

(iv) Personnel who were on deputation in Army Postal Service for more than six months prior to the 14thApril, 1987

or

(v) Gallantry award winners of the Armed forces including personnel of Territorial Army;

or

(vi) Ex-recruits boarded out or relieved on medical ground and granted medical disability

[Para 2 (c) of Notification No. 36034/1/06-Estt.(SCT) dated 4th October, 2012]

or

(vii) Provided that Short Service Commissioned Officers released from service after completing initial terms of engagement otherwise than by way of dismissal or discharge on account of misconduct or inefficiency and have been given gratuity shall be eligible to the status of Ex-servicemen.

[Notification No. 36034/1/2019-Estt.(Res) dated 13.02.2020]

16. In case of recruitment through the UPSC and SSC, the crucial date for determining the age-limit shall be as advertised by UPSC/SSC. The crucial date for determining age for competitive examination held by UPSC/SSC is fixed as 1stday of January of the year in which the examination is held if the examination is held in the first half of the year; and 1st day of August of the year in which the examination is held, if the examination is held in the later half of the

[Para 2 of O.M. No. 42013/1/79-Estt.(D) dated 04.12.1979]

16.1 Where examinations are held in two parts on two different dates of the year, the later of two dates would be the crucial Where both parts of an examination are held in the first half of the year, the crucial date for determining the age limits will normally be the 1st of January. Similarly, if both parts of an examination are held in the second half of the year, the crucial date for determining the age limits would be the 1st of August.

[Para 2 of O.M. No. AB.14017/70/87-Estt(RR) dated 14.07.1988]

16.2 It may sometimes so happen that due to exigencies of circumstances an examination, which is normally held during the first half of the year, is shifted to the second In such a case, the date for determining the age limits would remain the 1stof January. The exact position should be clearly indicated in the rules for the respective examinations, which are notified for the purpose.

[Para 3 of O.M. No. AB.14017/70/87-Estt(RR) dated 14.07.1988]

17. A Government Servant is not allowed any relaxation of age for recruitment to Group ‘A’ and Group ‘B’ post on the basis of competitive examination held by the Commission except in cases where it has been specifically provided for in the scheme of the examinations approved in consultation with the Commission

[Para 4 (i) of O.M. No. 4/4/74-Estt.(D) dated 09.04.1981]

18. The upper age-limit for recruitment by the method of Direct Open Competitive to the Central Civil Services and civil posts specified in the relevant service/recruitment rules, on the date of commencement of the Central Civil Services and Civil posts (Upper Age-limit for Direct Recruitment) Rules 1998, stands increased by two Subsequent amendment in the relevant Service/Recruitment Rules is to reflect the enhanced upper age limits for Direct Recruitment. “Direct Open Competitive Examination” for the purpose of these rules shall mean direct recruitment by Open Competitive Examination conducted by the Union Public Service Commission or the Staff Selection Commission or any other authority under the Central Government and it shall not include recruitment through Limited Departmental Examination or through short listing or by absorption or transfer or deputation.

[Para 2 and 3 of Notification No. 15012/6/98-Estt.(D) dated 21.12.1998]

*****

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PCDA Circular C-220: Revision of pension/family pension in respect of pensioners drawing compulsory retirement pension or compassionate allowance

By
igeadmin
-

PCDA Circular C-220: Revision of pension/family pension in respect of pensioners drawing compulsory retirement pension or compassionate allowance

O/o The Principal Controller of Defence Accounts (Pension), Draupadighat, Allahabad – 211014

Circular No. C-220

No.G1/C/MISC/Vol-X/Tech
Dated: 31.08.2022

To,

—————
—————
(All Head of Department under Min. of Defence)

***

Subject: – Revision of pension/family pension in respect of pensioners drawing compulsory retirement pension or compassionate allowance after compulsorily retirement/dismissal/removal from service – regarding.

Reference: – GOI, Min. of P, PG&P , Dept. of P&PW OM NO. 45/86/97P&PW(A) Pt. V dated 2503.2004
This office important circular no. 82 dt. 12.10.2011, & circular No. C-164 dt.30.05.2017.

[ Available on this office website www.pcdapension.nic.in]

*****

1. Attention is invited to above cited OM/circulars wherein instructions were issued for non applicability of GOI, Min. of P, PG&P , Dept. of P&PW, OM NO. 45/86/97- P&PW (A)Part III, dated 10.02.1998, OM No. 45/10/98-P&PW (A) dated 17.12.1998, OM No. 38/37/08-P&PW (A) dated 01.09.2008 & OM NO. 38/37/2016-P&PW (A) dated 12.05.2017 to Pre 1996, Pre-2006 & Pre-2016 pensioners/family pensioners in cases where pensioners were drawing compulsory retirement pension or compassionate allowance, for the purpose of revision of pension/family pension w.e.f. 01.01.1996, 01.01.2006 & 01.01.2016.

2. Now, GOI, Ministry of P, PG & P, Deptt. of P&PW have issued further orders under their OM No. 38/46/2017-P&PW(A) (4879), dated 14.06.2022, which is self – explanatory and is enclosed for guidance and necessary action. The salient points of ibid OM are given in succeeding paras:-

3. GoI, has now decided that the provisions contained in the OMs No. 45/86/97- P&PW(A)- Part – III dated 10.02.1998 and 45/10/98- P&PW(A)- Part – III dated 17.12.1998 regarding revision of pension/family pension after 5th CPC, para 4.2 of OM No. 38/37/08-P&PW(A) dated 01.09..2008 (as amended/clarified from time to time) regarding revision of pension/family pension after 6th CPC and OM NO. 38/37/2016- P&PW(A) dated 12.05.2017 regarding revision pension/family pension after 7th CPC by notional fixation of pay, would also be applicable for revision of pension/family pension in respect of pensioners who were drawing compulsory retirement pension or compassionate allowance. Accordingly, pension/family pension of such pensioners shall be revised w.e.f. 01.01.1996, 01.01.2006 and 01.01.2016 in accordance with aforesaid orders issued for revision of pension of the pre-1996, pre-2006 and pre-2016 pensioners/family pensioners, respectively.

4 In cases where compulsory retirement pension or compassionate allowance was sanctioned at a rate which was less than full pension, the revised pension computed as per aforesaid OMs would be proportionate to the reduced initial pension/compassionate allowances which was sanctioned on compulsory retirement/dismissal/removal. In other words, the revised pension/compassionate allowance computed as per aforesaid OMs would be reduced by the same percentage by which the initial pension was reduced at time of sanction of pension/compassionate allowance on compulsory retirement/dismissal/removal. In cases where the compulsory retirement pension was given in full without any reduction, the revised pension computed as per the aforesaid OMs would also be given in full without any reduction.

5. There will be no reduction in the amount of family pension computed as per the aforesaid OMs in any case, including in cases where the amount of initial compulsory retirement pension/compassionate allowance was less than full pension.

6. It shall be the responsibility of the Head of Department and Pay and Accounts Office (PAO) attached to that office from which the Government servant had retired or was working last before his death to fix the pay as on 01.01.2016 in respect of pre-2016 Defence Civilian pensioners/family pensioners in accordance with existing rules/Govt. orders. In the annexed proforma of LPC-Cum-Data Sheet, the claim will be forwarded along with all concerned documents by the H.O.O/H.O.D to PCDA (Pension) Allahabad after getting it vetted from PAO/LAO attached. In addition of LPC–Cum Data Sheet duly completed in all respect , following documents may invariably be enclosed along with the claim:- 1. Copy of original PPO and subsequent all Corr. PPOs earlier issued to the pensioner 2. In case of death, Copy /Date of death of the pensioner with death certificate. 3. Current PDA details.

7. HOOs may endeavor to mention Pay scale at time of retirement. Notional Pay scale & Notional Pay Scale as on 01.01.1986 in case of pensioners who were retired prior to 01.01.1986, Notional Pay scale/Pay scale as per 5th CPC, 6th CPC and 7th CPC, Aadhaar no., Mobile no., PAN no., E Mail Id of pensioner / family pensioner or spouse in the LPC-cum- Data Sheet, if readily available. In case these details are not available, efforts may be made to obtain these details from the Pensioner / family pensioner / Spouse and subsequently propose amendments though use of LPC-cum- Data Sheet for issue of Corrigendum PPO.

8. In view of the foregoing, Head of Departments are requested to issue suitable instructions (along with copy of this circular) to all the Head of Offices under their administrative control to ensure that claims on the subject matter are floated in accordance with clarification given in above Paras without delay. It is further requested that HOD’s may evolve suitable mechanism to monitor progress in forwarding of LPC- cum-Data Sheet by their sub offices functioning as on Head of Office.

(R K Gupta)
Asstt.. CDA (P)

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Compendium of instructions for use of staff car in Central Government Offices: FINMIN ORDER

By
igeadmin
-

Compendium of instructions for use of staff car in Central Government offices

No. 18(23)/E.Coord-2021
Government of India
Ministry of Finance
Department of Expenditure

North Block, New Delhi
Dated 1st Sep, 2022

Office Memorandum

Subject: Compendium of instructions for use of staff car in Central Government offices – Regarding

The Department of Expenditure, Ministry of Finance has from time to time issued various instructions on provisions of Staff Cars in Central Government Offices. Many such instructions were issued long back and have become dated. Therefore, the existing instructions have been comprehensively reviewed. Accordingly, this Master OM which consolidates & supersedes all earlier instructions issued on the above matter is hereby circulated for compliance by all Ministries/Departments.

2. This issues with the approval of the Finance Secretary.

(Thanglemlian)
Joint Secretary to the Government of India

To,
1. All Ministries/Departments as per standard mailing list.
2. Financial Advisors of all Ministries/Departments.
3. All Private Secretaries to the Union Ministers
4. NIC for placing a copy on the website.
5. Guard file

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Missing entries in GPF accumulation of subscriber: DOPPW O.M 18.08.2022

By
igeadmin
-

Missing entries in GPF accumulation of subscriber: DOPPW O.M 18.08.2022

No. 3/7/2020-P&PW (F)/6728
Government of India
Ministry of Personnel, P.G. & Pensions
Department of Pension & Pension’ Welfare
(Desk-F)

3rd Floor, Lok Nayak Bhawan,
Khan Market, New Delhi,

Dated: 18.08.2022

OFFICE MEMORANDUM

Subject: – Missing entries in GPF accumulation of subscriber regarding.

The undersigned is directed to say that this Department has been receiving representations/grievances from retired government servants for inaccurate and delayed GPF settlement alongwith interest, on their retirement, due to frequent instances of missing credits in their GPF accounts. The missing credits in GPF were reported mostly by subscribers, who during their service moved from one establishment to another or were assigned foreign deputation and also by officers of All India Services, who proceeded on deputation outside their cadres. Therefore, this Department vide OM of even number dated 17.07.2020 issued instructions in respect of GPF accounts for greater transparency and also to avoid missing entries in GPF accumulation, etc. A copy of the OM dated 17.07.2020 is attached.

Also Read: Delayed GPF settlement for Retired Government Servants – DOPPW Office Memorandum

2. In this connection, the instructions issued in this Department’s OM dated 17.07.2020 are reiterated and all Ministries/Departments and their Attached and Subordinate Offices are requested to bring these instructions to the notice of all concerned for strict compliance.

3. This issues with the approval of competent authority in the Department.

(विशाल कुमार)
अवर सचिव, भारत सरकार

1. All Ministries/Departments, Government of India
2. Controller & Accountant General of India
3. Controller General of Accounts
4. All Accountant General (State)
5. NIC, DoP&PW: for uploading on website of this Department.

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Grant of 60 days Special Maternity Leave in case of death of a child soon after birth/stillbirth

By
igeadmin
-

Grant of 60 days Special Maternity Leave in case of death of a child soon after birth/stillbirth

Special Maternity Leave

No.13018/1/2021-Estt.(L)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel and Training
(Estt.-Leave Section)

Old JNU Campus, New Delhi
Dated the 2nd September, 2022

OFFICE MEMORANDUM

Subject: Grant of 60 days Special Maternity Leave in case of death of a child soon after birth / stillbirth – regarding.

This Department has been receiving several references/ queries requesting for clarification pertaining to grant of leave / maternity leave in case of death of a child soon after birth/Stillbirth. The matter has been considered in consultation with Ministry of Health and Family Welfare. Keeping in view the potential emotional trauma caused due to stillbirth or death of a child soon after birth, which has a far-reaching impact on the mother’s life, it has now been decided to grant a Special Maternity Leave of 60 days to a female Central Government servant in case of death of a child soon after birth / stillbirth on the following conditions;

(i) In case a Maternity Leave has already been availed by a female Central Government servant and her leave continues till the date of expiry of child soon after birth / stillbirth, the maternity leave already availed till death of the child may be converted into any other kind of leave available in her leave account without insisting for a medical certificate and a Special Maternity Leave of 60 days may be granted from the date of expiry of child soon after birth / Stillbirth.

(ii) In case the maternity leave has not been availed by a female Central Government servant, 60 days of Special Maternity Leave may be granted from the date of expiry of child soon after birth / stillbirth.

(iii) The condition for death of a child soon after birth may be defined as up to 28 days after birth.

(iv) A baby born with no signs of life at or after 28 weeks of gestation may be defined as Stillbirth.

(v) The benefit of Special Maternity Leave shall be admissible only to a female Central Government servant with less than 2 surviving children and for child delivery only in an authorized hospital.

(vi) “Authorized Hospital” is defined as Government Hospital or Private Hospital empanelled under Central Government Health Scheme (CGHS). In case of emergency delivery in non-empanelled private hospital, production of emergency certificate is mandatory.

3. These orders shall be applicable to Government employees appointed to the civil services and posts in connection with the affairs of the Union of India in terms of Rule 2 of the CCS (Leave) Rules 1972 with effect from the date of issue of this O.M. The past cases, wherever settled in respective Ministries / Departments need not be reopened.

(Sunil Kumar)
Under Secretary to the Government of India

To

  1. All the Ministries/ Departments of Government of India
  2. PMO/Cabinet Secretariat
  3. PS to MoS(PP)
  4. PSO to Secretary (Personnel)
  5. Sr.Technical Director, NIC, DoPT – with a request for uploading on the website of this Department.

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7th CPC Risk Allowance: DOPT Consolidated Instructions

By
igeadmin
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7th CPC Risk Allowance: DOPT Consolidated Instructions

7th CPC Risk Allowance

No. A-27018/02/2022-Estt.(AL)
Government of India
Ministry of Personnel, PG & Pensions
Department of Personnel & Training
***

Old JNU Campus, New Delhi
Dated 02.09.2022

OFFICE MEMORANDUM

Subject: Consolidated instructions on Risk Allowance to Central Government employees.

Consequent upon the decision taken by the Government on the recommendations made by the 7th Central Pay Commission on the subject of Risk Allowance and with the approval of D/o Expenditure, the rates of Risk Allowance were revised vide this Department O.M. No.- A-27018/01/2017-Estt.(AL) dated 03.11.2020. Risk Allowance with revised rates has been payable from the date of issue of above mentioned OM with all other conditions envisaged in the OM No. 21012/4/88-Allowances dated 22.08.1988. However, for the purpose of ease of access, it has been decided to issue consolidated instructions on the subject of Risk Allowance to Central Government employees.

Also Read: 7th CPC Risk Allowance Implementation : DOPT

2. Risk Allowance is presently given to Central Government employees engaged in hazardous duties or whose work will have a deleterious effect on health over a period of time.

i. For determining the categories of staff exposed to risk in employment the following criteria may be adopted:-

  • those engaged in duties involving greater hazards or whose health is liable to be adversely affected progressively over a long period of time because of the particular avocation, and
  • Sweepers/Safaiwalas engaged in cleaning of underground drains, sewer lines, those working in trenching grounds and Infectious Diseases Hospitals.

ii. The existing categories of Government servants who are in receipt of Risk Allowances may continue to get the same, at revised rates (w.e.f. 03.11.2020) as under:-

Sl.No.Categories of employeesRevised Rates in Rupees per Month
1Unskilled workers90
2Semi-skilled workers135
3Skilled workers180
4Supervisors225
5Non-gazetted officers engaged in Nitro Glycerine preparation405
6Gazetted officers engaged in Nitro Glycerine675
7Danger Building Officers900

iii. Where a category of Government servants in a Department is in receipt of Risk Allowance, similar categories of Government servants in other Ministries/ Departments shall also be considered for grant of Risk Allowance under similar conditions, e.g. Safaiwalas/Sanitary Cleaners working in underground drains, sewer lines, infectious diseases hospitals etc.

iv. The Risk Allowance will not be treated as “Pay” for any purpose.

3. Proposal for inclusion of any new category fulfilling the criteria as indicated above may be processed by the concerned Ministries in consultation with their Associate Finance and the Department of Personnel & Training. Further in identifying such categories, Staff Side of the Departmental Council (JCM) may also be consulted.

4. It has also been decided that Ministries/Departments may work out suitable welfare schemes for periodical medical check-up of the staff exposed to risk in their job to ensure their good health.

(Sunil Kumar)
Under Secretary to the Government of India

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Dept of Posts – Holidays to be observed in Central Government Offices during the year 2023

By
igeadmin
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Dept of Posts Holidays 2023: Holidays to be observed in Central Government Offices during the year 2023

Dept of Posts Holidays 2023

No. 21-01/2022-PE-II
Government of India
Ministry of Communications
Department of Posts
Establishment Division

Dak Bhavan, Sansad Marg,
New Delhi-110001
Dated 18th August, 2022

To,

All Chief Postmasters General

SUB: Holidays to be observed in Central Government Offices during the year 2023-reg.

The undersigned is directed to forward herewith a copy of the Ministry of Personnel, Public Grievances & Pensions, Department of Personnel & Training OM No. 12/5/2022-JCA dated. 16th June, 2022 on the subject cited above.

It is requested to bring the aforesaid OM to the notice of all concerned.

(Sapna)
Assistant Director General (Estt.)

Also Read:

Holiday List 2023 for Central Government Employees

Restricted Holiday List 2023 for Central Government Employees 

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Entitlement of leave, Leave Encashment, Study Leave, Paternity Leave, Child Care Leave: FAQs CCS Leave Rules

By
igeadmin
-

Entitlement of leave, Leave Encashment, Study Leave, Paternity Leave, Child Care Leave: FAQs CCS Leave Rules, 1972

 

Updated on 30.08.2018

This is in supersession of FAQs No. 21011/08/2013-Estt(AL)&No.I-11020/1/2014- Estl(AL) uploaded in DOPT’s website on 25.03.2013 & 28.04.2015 in respect of the CCS (Leave) Rules 1972.

Establishment (Leave) Section, DoPT

General entitlement of leave
Sl. No. Frequently Asked Question Answer
1. What is the maximum period of leave of any kind which can be allowed to a Government servant? What is the impact if such limit is exceeded? No Government servant shall be granted leave of any kind for a continuous period of 5 years {Rule 12(1)). Normally, absence from duty, with or without leave, for a continuous period exceeding 5 years other than on foreign service, implies that such Government servant has deemed to have resigned from Government service. {Rule 12(2))
2. What are the leave entitlements of Govt. servants serving in a vacation Department?

Rule 28 of the CCS (Leave) Rules, 1972, regulates the grant of Earned Leave for persons serving in the Vacation Department. Vide Notification dated 11.12.2018, which came into force w.e.f. 14.12.2018, amendments have been made under Rule 28 & 29. The said rules provide for as follows.

“(a) The leave account of every Government servant (other than a military officer) who is serving in a Vacation Department shall be credited with earned leave, in advance in two installments of five days each on the first day of January and July of every calendar year.

(b) In respect of any year in which a Government Servant avails a portion of the vacation, he shall be entitled to additional earned leave in such proportion of twenty days, as the number of days of vacation not taken bears to the full vacation, provided the total earned leave credited shall not exceed thirty days in a calendar year.

(c) If, in any year, the Government servant does not avail any vacation, earned leave will be as per Rule 26instead of clauses (a) and (b).”;

  • For the purpose of this rule, the term `year’ shall be construed not as meaning a calendar year in which duty is performed but as meaning twelve months of actual duty in a Vacation Department.
  • A Government servant entitled to vacation shall be considered to have availed himself of a vacation or a portion of a vacation unless he has been required by general or special order of a higher authority to forgo such vacation or portion of a vacation: Provided that if he has been prevented by such order from enjoying more than fifteen days of the vacation, he shall be considered to have availed himself of no portion of the vacation.
  • When a Government servant serving in a Vacation Department proceeds on leave before completing a full year of duty, the earned leave admissible to him shall be calculated not with reference to the vacations which fall during the period of actual duty rendered before proceeding on leave but with reference to the vacation that falls during the year commencing from the date on which he completed the previous year of duty.
  • As per Rule 29(1) The half pay leave account of every Government servant (other than a military officer and a Government servant serving in a Vacation Department) shall be credited with half pay leave in advance, in two installments of ten days each on the first day of January and July of every calendar year.

Leave Encashment with LTC
3. Whether encashment of leave is allowed after LTC is availed? Sanction of leave encashment should, as a practice, be done in advance, at the time of sanctioning the LTC. However, ex-post facto sanction of leave encashment on LTC may be considered by the sanctioning authority as an exception in deserving cases within the time limit prescribed for submission of claims for LTC.
4. What is the limit of leave encashment while availing LTC by Government servant, dependents or spouse within the same block year? The Government servants governed by the CSS (Leave) Rules, 1972 and entitled to avail LTC may encash earned leave up to 10 days at the time of availing both types of LTCs., i.e., `Hometown’ and `Anywhere in India’. However, when the one and the same LTC is being availed of by the Government Servant and his family members separately in a block year, encashment of leave would be restricted to one occasion only.
5. Whether leave encashment should be revised on retrospective revision of pay/D.A? In terms of 38-A of CCS(Leave) Rules, encashment of EL alongwith LTC is to be calculated on pay admissible on the date of availing LTC and DA admissible on that date. If pay or DA admissible has been revised with retrospective effect, going by the rule the Govt. servant would be entitled to encashment of Leave on the revised rates.

Also Read: 7th CPC Earned Leave Encashment Calculation for Central Government Employees

Leave Encashment Calculator – Earned Leave & Half Pay Leave

Encashment of Earned Leave
6. Whether earned leave encashment allowed by the State Governments, PSUs, Autonomous Bodies to Govt. servant prior to his joining the Central Govt. is to be taken into account while calculating ceiling of leave encashment on his superannuation and retirement from Central Govt.? Encashment of EL allowed by the State Governments, Public Sector Undertakings/Autonomous Bodies for services rendered therein need not be taken into account for calculating the ceiling of 300 days of Earned leave to be encashed as per CCS (Leave) Rules.
7. Whether cash equivalent of leave salary in case of permanent absorption in PSU/Autonomous Body is permissible? A Government servant who has been permitted to be absorbed in a Corporation/Company wholly or substantially owned or controlled by Central/State Government shall be suo motu granted cash equivalent of leave salary of earned leave at his credit on the date of absorption subject to a maximum of 300 days (being calculated as per provisions of rule 39) {Rule 39-D) Permanent absorption under the rule shall mean such appointment for which the Government servant applied through proper channel and resigned from Government service for taking up of such appointment — {Note below rule 39-D — Notification No. 13026/3/2011-Estt.(L) dated 28-03-2012 )

Leave Encashment on Suspension/Dismissal/Removal
8. Whether leave encashment can be sanctioned to a Govt. servant on his superannuation while under suspension? Leave encashment may be allowed in such cases. However, Rule 39(3) of CCS (Leave) Rules, 1972 allows withholding of leave encashment in the case of a Govt. servant who retires from service on attaining the age of superannuation while under suspension or while disciplinary or criminal proceedings are pending against him, if in view of the authority there is a possibility of some money becoming recoverable from him on conclusion of the proceedings against him. On conclusion of the proceedings he/she will become eligible to the amount so withheld after adjustment of Government dues, if any.
9. Whether leave encashment can be sanctioned to a Govt. servant on his dismissal/removal, from service? A government servant, who is dismissed / removed from service, ceases to have any claim to leave at his credit from the date of such dismissal, as per rule 9(1). Hence he is not entitled to any leave encashment.

Interest on Leave Encashment
10. Whether interest is payable on delayed payment of leave encashment dues? No. There is no provision in the CCS (Leave) Rules 1972 for payment of interest on leave encashment.

Study Leave
11. What is the maximum amount of study leave which can be availed? The maximum amount of study leave for other than CHS officers is restricted to twenty four months during the entire service period and ordinarily it can be allowed for upto twelve months at a time. (Rule 51(1)}. For CHS officers the ceiling is for 36 months for acquiring PG qualifications. (Rule 51(2)}.
12. Whether study leave can be clubbed with other leave? Yes. Study leave may be combined with other kinds of leave, but in no case shall be grant of this leave in combination with leave, other than extraordinary leave involve a total absence of more than twenty-eight months generally and thirty-six months for the courses leading to PhD. degree from the regular duties of the Government servant. (Rule 54)
13. What is the validity period of bond to be executed by the Government servant while proceeding on study leave? Government servant is required to execute a bond to serve the Government for a period of three years after expiry of study leave. For CHS officers the period is five years. {Rule 50(5)(iii)}.
14. Whether a Govt. servant who has been granted study leave may be allowed to resign to take up a post in other Ministries/ Department of the Central Govt. within the bond period? As per rule 50(5) (iii), a Govt. servant has to submit a bond to serve the Govt. for a period of 3 years. As the Govt. servant would still be serving Government in a Department other than parent Department, he may be allowed to submit his resignation to take up another post within the Central Govt. if he had applied for the post through proper channel.

Paternity Leave for Child Adoption/Child Adoption Leave
15. How is a child defined for the purpose of grant of Paternity Leave for Child Adoption/Child Adoption Leave As per notes below rules 43AA and 43B “Child” for the purpose will include a child taken as ward by the Government servant, under the Guardians and Wards Act, 1890 or the personal law applicable to that Government servant, provided such a ward lives with the Government servant and is treated as a member of the family and provided such Government servant has, through a special will, conferred upon that ward the same status as that of a natural born child’.

Child Care Leave
16. Whether women employees of Public Sector undertakings/ Bodies etc. are entitled to CCL? Orders issued by DOPT are not suo motu applicable to the employees of Central Public Sector Undertakings/ Autonomous Bodies, Banks, etc. It is for the PSUs/ Autonomous Bodies to decide the applicability of the rules/instructions issued for the central Government employees to their employees in consultation with their Administrative Ministries.
17. Whether Govt. servant can be permitted to leave station/go abroad while on CCL? Child care leave is granted to a woman employee to take care of the needs of the minor children. If the child is studying abroad or the Government servant has to go abroad for taking care of the child she may do so subject to other conditions laid down for this purpose.
18. What is the intention behind the instruction that CCL is to be treated like EL and sanctioned as such? The intention is that CCL should be availed with prior approval of leave sanctioning authority and that the combination of CCL with other leave, if any, should be as per the restriction on EL. ‘ The restriction of the limit of 180 days at a stretch as applicable in the case of EL will not apply in case of CCL.
19. What are the prevailing provisions of CCL under CCS (Leave) Rules, 1972

 

( Rule 43-C).

“(1) Subject to the provisions of this rule, a female Government servant and single male Government servant may be granted child care leave by an authority competent to grant leave for a maximum period of seven hundred and thirty days during entire service for taking care of two eldest surviving children, whether for rearing or for looking after any of their needs, such as education, sickness and the like.”;

“(3) Grant of child care leave to a female Government servant and a single male Government servant under sub- rule (1) shall be subject to the following conditions, namely: –

(i) it shall not be granted for more than three spells in a calendar year;

(ii) in case of a single female Government servant, the grant of leave in three spells in a calendar year shall be extended to six spells in a calendar year.

(iii) it shall not ordinarily be granted during the probation period except in case of certain extreme situations where the leave sanctioning authority is satisfied about the need of child care leave to the probationer, provided that the period for which such leave is sanctioned is minimal.

(iv) child care leave may not be granted for a period less than five days at a time.

(4) During the period of child care leave, a female Government servant and a single male Government servant shall be paid one hundred percent of the salary for the first three hundred and sixty-five days, and at eighty percent of the salary for the next three hundred and sixty-five days.

Explanation. —Single Male Government Servant’ means – an unmarried or widower or divorcee Government servant.”;

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Setting up of Search Committees / Search-cum-Selection Committees: DOPT O.M

By
igeadmin
-

Setting up of Search Committees/Search-cum-Selection Committees

No.AB.14017/24/2022-Estt.(RR)
Government of India
Ministry of Personnel, Public Grievances and Pensions,
Department of Personnel and Training

Dated the 31st August, 2022

OFFICE MEMORANDUM

Subject: Setting up of Search Committees/Search-cum-Selection Committees – regarding

The undersigned is directed to say that this Department’s OM NO. AB- 14017/11/2004-Estt.(RR) dated 30.7.2007, containing consolidated instructions on constitution of Search-cum-Selection Committees containing the circumstances under which such Committees are to be constituted and the guidelines to be adopted while constituting these Committees and subsequent OMs issued on the said subject, details of which are given in Appendix to this O.M., have been reviewed and it has been decided to issue a comprehensive Office Memorandum containing the principles and guidelines to be followed by all concerned while setting up Search Committees and Search-cum-Selection Committees (for posts in autonomous organizations)

2. Accordingly, in supersession of all the OMs mentioned in the Appendix, consolidated and revised instructions on constitution of Search Committees and Search-cum-Selection Committees is attached as Annexure to this Office Memorandum.

3. All Ministries/ Departments are requested to bring the above guidelines to the notice of all concerned.

4. Hindi version will follow.

(A Bhattacharya)
Deputy Secretary to Govt. of India

Annexure to No. AB-14017/24/2022-Estt.(RR) dated 31.8.2022

Constitution of Search Committees and Search-cum-Selection Committees in respect of posts, other than those which are governed by separate instructions issued by Office of Establishment Officer, Department of Personnel and Training.

The following instructions contain the principles to be kept in view, while setting up Search Committees/Search-cum-Selection Committees, including posts in autonomous and statutory bodies, other than those which are under the purview of Appointments Committee of the Cabinet (ACC) and for which separate instructions have been issued by the Office of Establishment Officer, Department of Personnel and Training.

2. Search Committees for posts in Central Government

In accordance with the guidelines of this Department, immediately after a post is created, the Recruitment Rules for the same should be framed, if the post is likely to continue for one year or more. Action to fill up the post, as per the provisions in the Recruitment Rules, has to be initiated as the procedure of Search Committee cannot be a substitute for the normal recruitment process.

2.1 Situations in which Search Committees may be constituted for posts under the Central Government and their composition.

  1. The post involved should not fall under the purview of the UPSC.
  2. Since, as a rule, appointments in the Central Government are to be made on the basis of open advertisement, this requirement has to be followed without fail, and it is only in situations where advertisement may not result in adequate response, that a Search Committee should normally be appointed.
  3. Constitution of Search Committees cannot be a substitute for advertisement of posts and their role is only to supplement the recruitment effort through advertisements.
  4. Search Committees should be constituted only for sufficiently senior posts i.e. posts in Level-13 and above, which require specialized scientific/technical knowledge and experience.
  5. The composition of the Search Committee needs to be approved by the Department of Personnel and Training in each case, if the post proposed to be filled by this procedure is in Pay Level – 14 and above.
  6. The Committee should be chaired by the Secretary of the Ministry/Department concerned. Where it is constituted for a Secretary-level post, a senior and distinguished academician may be invited to chair the Committee. However, wherever retired Secretaries to Govt. of India are eligible to apply for the post, Cabinet Secretary shall be the Chairperson of Search Committee/Search-cum Selection Committee.
  7. The Committee should normally consist of not more than 5 members including the Chairman.
  8. Where serving officers of Government, Autonomous Bodies, PSEs etc. are nominated as Members, they should be at least one level above the post to which appointment is being made.
  9. No person who is a recipient of grants/funding from the Ministry concerned or who is closely related to a recipient should be proposed as a Member of the Committee.
  10. The composition of the Committee should be well-balanced. At least one Expert Member should be nominated having acknowledged expertise in the field of specialization relevant to the post for which the Committee is being constituted.
  11. At least half the number of Members should be from outside the Ministry/Department, which administers the post.
  12. The tendency, repeatedly to rely on the same experts for several recruitments over long periods of time, is to be avoided. It is necessary to infuse fresh blood in such Committees in order to ensure that they identify the right candidate for the post.
  13. In some cases, the Recruitment or Statutory Rules themselves prescribe com position of Search Committee/Search-cum Selection Committee. It should be ensured that each time the Committee is to be constituted, it should strictly comply with the composition provided in the Rules. Wherever it is necessary, amendments to the Rules may be carried out to ensure that the composition of the Committee is in conformity with these instructions.

2.2 Other Conditions

  1. A minimum period of at least four weeks may be given to the candidates to apply in response to the circular/advertisement for appointment to such posts.
  2. The Search Committees/Search-cum-Selection Committees should preferably recommend a panel of names, in the order of merit, unless only a single candidate has been found suitable for the post.
  3. The panel recommended by the Committee will remain valid for one year. The panel recommended by the Committee will have to be accepted in toto by the Ministry/Department. Any deviation in such matters will require the prior approval of ACC.
  4. If no selection is made from the panel within the period of one year, the Committee shall be constituted afresh to recommend a fresh panel. Such a Committee may also consider the names of persons recommended in the earlier panel.
  5. Where the post falls under the purview of ACC, scrapping of the panel would require prior approval of ACC.
  6. Where the composition of the Search Committee is to be approved by the Department of Personnel and Training, Ministries/Departments are to submit their proposal for constitution of the Committee through an e-mail to the Director/Deputy Secretary/Under Secretary, Department of Personnel and Training dealing with the subject of Search Committee/ Search-cum-Selection Committee.
  7. The proposal should be accompanied by a duly filled in Check-list (as per format in para 6), copy of the Statutory/Recruitment Rules containing composition of the Committee or mode of appointment, brief Profile of the Expert Member(s), previous approval of Department of Personnel and Training to the Committee for the said post etc.

3. Search-cum-Selection Committees for posts in autonomous/statutory bodies etc.

3.1 Situations in which Search-cum-Selection Committees may be constituted for posts under statutory/autonomous bodies and their composition.

  • Each Ministry/Department shall constitute a Search-cum-Select ion Committee, with the concurrence of the Department of Personnel and Training, for (a) post of Chief Executive irrespective of the Pay Level and (b) posts below Chief Executive in Pay Level – 14 and above.
  • The post involved should not fall under the purview of the UPSC.
  • Constitution of the Committee cannot be a substitute for advertisement of posts and therefore such posts have to be advertised and the Committee would only supplement the recruitment effort through advertisements.
  • The Committee should preferably be chaired by the Secretary of the administrative Ministry/Department concerned. In case, it is not found feasible, Chairperson of the Committee should be a distinguished person of sufficiently high standing commensurate with the level of the post for which selection is to be recommended by the Committee. For posts in Level- 14, the Chairperson of the Committee should preferably be an officer from the administrative Ministry/Department in Pay Level-15 or above (eg. Additional Secretary /Special Secretary).
  • Wherever retired Secretaries to Govt. of India are eligible to apply for the post, Cabinet Secretary shall be the Chairperson of Search-cum Selection Committee.
  • The Committee should normally consist of not more than five members including the Chairman.
  • The composition of the Committee should be well-balanced. At least one Expert Member, preferably two Expert Members, should be nominated having acknowledged expertise in the field of specialization relevant to the post for which the Committee is being constituted.
  • At least half the number of Members should be from outside the Ministry/Department, which administers the post, including organisations under the administrative control of the Ministry/ Department.
  • Where serving officers of Central Government, PSEs, Statutory /Autonomous Bodies, Research Institution, University etc. are nominated as Members, they should be at least one level above the post to which appointment is being made.
  • Where an officer retired from the Central Government, PSE, Statutory/Autonomous Body, Research Institution, University etc. is nominated as a Member, the Pay Level from which retired would not be relevant. However, such a retired official may be included only as an Expert Member, provided he/she has acknowledged expertise in the field of specialization relevant to the post for which selection is to be made.
  • No person who is a recipient of grants/ funding from the Ministry/Department concerned or who is closely related to a recipient should be proposed as a Member of the Committee.
  • The tendency, repeatedly to rely on the same experts for several recruitments over long periods of time, is to be avoided. It is necessary to infuse fresh blood in such Committees in order to ensure that they identify the right candidate for the post.
  • In some cases, the Recruitment or Statutory Rules themselves prescribe composition of Search Committee/Search-cum Selection Committee. It should be ensured that each time the Committee is to be constituted, it should strictly comply with the composition provided in the Rules. Where the composition is not provided in the Statutory Rules or Recruitment Rules/Regulations for the post involved, amendments to the Rules may be carried out by the administrative Ministry/Department to ensure that the composition of the Committee is provided in the Rules itself.
  • All appointments, which are covered by specific statutes, are to be carried out on the basis of the statutory provisions. Wherever the statutes provide for appointment to a post with the approval of the Central Government, the appointment to the post of Chief Executives in Pay Level – 14 and above, will be within the purview of ACC and the Search-cum-Selection Committee mechanism envisaged in these instructions will apply.
  • Extension in tenure of persons other than the Chief Executives shall also be considered by the Search-cum-Selection Committee and its recommendations shall be accepted by the Ministry/Department. Any proposal to reject the recommendations will require the approval of the ACC. Authority for approval of extension in tenure of Chief Executives will rest with the ACC.

3.2 Other Conditions

  • A minimum period of at least four weeks may be given to the candidates to apply in response to the circular/advertisement for appointment to such posts. The vacancy shall be given wide publicity through open advertisement, publication in leading newspapers/ periodicals, circulation among various Ministries/ Departments/State Governments/Autonomous Bodies/Research Institutes etc., as also made available on the website of the Ministry/Department.
  • The Search-cum-Selection Committee should preferably recommend a panel of names, in the order of merit, unless only a single candidate has been found suitable for the post.
  • The panel recommended by the Committee will remain valid for one year. The panel recommended by the Committee will have to be accepted in toto by the Ministry/Department. Any deviation in such matters will require the prior approval of ACC.
  • If no selection is made from the panel within the period of one year, the Committee shall be constituted afresh to recommend a fresh panel. Such a Committee may also consider the names of persons recommended in the earlier panel.
  • Where the post falls under the purview of ACC, scrapping of the panel would require prior approval of ACC.
  • Where the composition of the Search-cum-Selection Committee is to be approved by the Department of Personnel and Training, Ministries/Departments are to s·ubmit their proposal for constitution of the Committee through an e-mail to the Director/Deputy Secretary/Under Secretary, Department of Personnel and Training dealing with the subject of Search Committee/Search-cum-Selection Committee.
  • The proposal should be accompanied by a duly filled in Check-list (as per format in para 6), copy of the Statutory/Recruitment Rules containing composition of the Committee or mode of appointment, brief Profile of the Expert Member(s), previous approval of Department of Personnel and Training to the Committee for the said post etc.

4. All autonomous institutions, which are not set up under their own statutes, shall modify their Memoranda and Articles of Association, Bye-laws etc. in order to incorporate fully these guidelines. The institutions shall report compliance to the Department of Personnel and Training through the administrative Ministry/Department along with copies of their revised Memoranda/Articles of Association, Bye-laws etc. These institutions, thereafter, shall not be required to take approval of Department of Personnel and Training each time for the Search-cum-Selection Committee constituted by them. The institutions shall, however, send a copy of the Search-cum-Selection Committees constituted by them to the Department of Personnel and Training.

5. Vide GSR 109(E) dated 12.2.2020, Department of Revenue has notified the Tribunal, Appellate Tribunal and other Authorities [Qualifications, Experience and other Conditions of Service of Members] Rules, 2020. Schedule to these Rules contain the specific composition of Search-cum-Selection Committee for posts of Chairman, President, Presiding Officer, Vice-Chairperson, Vice-President, and Members (eg. Judicial, Administrative etc.) of 19 Tribunals mentioned therein. Prior approval of Department of Personnel and Training would not be required to be obtained for constitution of Search-cum-Selection Committee, for the posts in these 19 Tribunals mentioned in the Schedule to the aforesaid Rules.

6. Format of Check-list to accompany the proposal for constitution of ScSC:

1.Whether the post for which the Search-cum- Selection Committee is being constituted is outside of the purview of UPSC.Yes/No
2.Whether the post is in Pay Level – 14 [Pay Band- 4, Rs. 37400-67000/- with Grade Pay of Rs. 10000/-] and above.Yes/No[indicate the Pay Level of the Post]
3.Whether the Committee consists of not more than 5 members including the Chairperson.Yes/No
4.Whether the Composition has the approval of Minister-in-Charge of the Administrative Ministry/ DepartmentYes/No
5.Whether at least half the number of Members are from outside the Ministry/ Department, including organizations under the administrative control of the Ministry/DepartmentYes/No[If no, give reasons]
6.The Members nominated to the Search-cum- Selection Committee, who are serving in Central Government, PSEs, Statutory/Autonomous Bodies, Research Institution, University etc. are at least one level above the post for which the Committee is being constitutedYes/No[indicate     the   Pay   Level   of Chairperson/Members]
7.The Member(s) included as Expert Member has acknowledged expertise in the field of specialization relevant to the post for which Committee is being constitutedYes/No
8.Brief Profile of the Expert Member(s) who is/are being nominated to the Committee[to be enclosedJ
9.Statutory/Recruitment  Rules    governing appointment to the post[copy to be enclosed]

APPENDIX TO O.M. NO. AB-14017/24/2022-Estt.  (RR) DATED 31.8.2022

Sl.No.Office Memorandum No. and dateBrief Subject
1.AB .14017/11/2004-Estt. (RR) dated 30.7.2007Setting up of Search Committees/Search-cum- Selection Committees
2.AB.14017/11/2004-Estt. (RR) dated 25.5.2009Setting up of Search Committees/Search-cum- Selection· Committees
3.AB.14017/11/2004-Estt.(RR) dated 17.7.2012Setting up of Search Committees/Search-cum- Selection Committees
4.AB.14017/11/2004-Estt.(RR) dated 21.10.2015Setting up of Search Committees/Search-cum- Selection Committees
5.AB.14017/11/2004-Estt.(RR) dated 6.4.2016Setting up of Search Committees/Search-cum- Selection Committees
6.AB .14017/5/2020-Estt. (RR) dated 15.5.2020Setting up of Search Committees/Search-cum- Selection Committees

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DOPT instructions on booking of Air Tickets on Government Account for LTC

By
igeadmin
-

DOPT instructions on booking of Air Tickets on Government Account for LTC

booking of Air Tickets on Government Account for LTC

F. No. 31011/12/2022-Estt.A-IV
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
Establishment A-IV Desk

North Block, New Delhi.
Dated 29th August, 2022

OFFICE MEMORANDUM

Subject: Instructions on booking of Air Tickets on Government Account in respect of Leave Travel Concession (LTC) – regarding.

The undersigned is directed to refer to the above mentioned subject and to state that in view of the disinvestment of Air India and the consolidated instructions issued consequently by Department of Expenditure vide O.M. No. 19024/03/2021-E.IV dated 16.06.2022, which is also applicable in case of air journey in respect of LTC, it has been decided that:

i. In all cases of air travel in respect of LTC, air tickets shall be purchased only from the three Authorized Travel Agents (ATAs), namely:

(a) M/s Balmer Lawrie & Company Limited (BLCL),
(b) M/s Ashok Travels & Tours (ATT),
(c) Indian Railways Catering and Tourism Corporation Ltd. (IRCTC).

ii. The choice of the travel agent for booking of ticket from the three authorized travel agents is left open to the Ministry/Department and the official in case of self booking, based on convenience and service quality. No agency charges/convenience fees will be paid to these ATAs.

iii. Government employees are to choose flight having the Best Available Fare on their entitled travel class which is the Cheapest Fare available, preferably for Non-stop flight in a given slot, mentioned below, at the time of booking. They are to retain the print-out of the concerned webpage of the ATAs having flight and fare details for the purpose of the settlement of the LTC claims.

(a) On the day of travel in the desired 3 hours’ slot of following time band — 00:00 hours to 03:00 hours, 03:00 hours to 06:00 hours, 06:00 hours to 09:00 hours, 09:00 hours to 12:00 hours, 12:00 hours to 15:00 hours, 15:00 hours to 18:00 hours, 18:00 hours to 21:00 hours, 21:00 hours to 24:00 hours.

(b) With provision of optimizing within a 10% price band, for convenience and comfort.

iv. Employees are encouraged to book flight tickets at least 21 days prior to the intended date of travel on LTC, to avail the most competitive fares and minimize burden on the exchequer.

v. Employees are also encouraged to avoid unnecessary cancellations. Cancellations made less than 24 hours before intended travel on LTC, will require the submission of a self-declared justification by the employee. All the three ATAs have been directed to provide zero/nil cancellation charges. Till then, cancellation charges are to be reimbursed for all cases where cancellation was due to the circumstances/reasons beyond the control of Government employee.

vi. Employees should preferably book only one ticket for each leg of intended travel on LTC. Holding of more than one ticket is not allowed.

vii. While tickets may be arranged by the office through the travel agent, employees are encouraged to make ticket booking digitally through the Self Booking Tool/online booking website/portal of these 3 ATAs only. Employees must register their official Government Email-Id with these three agencies to book their air tickets digitally through above modes for travel by any airlines.

viii. In case of unavoidable circumstances, where the booking of ticket is done from unauthorized travel agent/website, the Financial Advisors of the Ministry /Department and Head of Department not below the rank of Joint Secretary in subordinate/attached offices are authorized to grant relaxation.

ix. No Mileage Points will be generated against travel on Government account.

Provisions for Advances

(i) Government employees entitled for air travel, may apply for LTC advance with the print-out of the concerned webpage of authorized travel agency having suitable flight and fare details while tracking the fare of the flight under the three hour time slot, as mentioned at Para l{iii)(a) above, at least 30 days prior to the intended date of journey.

(ii) Government employees not entitled for air travel and wish to travel by air but not under the Special Dispensation Scheme, may apply for LTC advance with reference to Rail/Bus fare.

(iii) Those Government employees who are not entitled for air travel but who wish to travel by air under the Special Dispensation Scheme, may apply for LTC advance with reference to Rail/Bus fare from their Headquarters/place of posting up to Kolkata/Guwahati/ Chennai/Visakhapatnam/Delhi/Amritsar plus air fare (indicated in print-out of the concerned webpage of authorized travel agency having suitable flight and fare details) from the relevant railhead in Kolkata/ Guwahati/ Chennai/ Visakhapatnam/ Delhi/ Amritsar till the place of visit in North East Region/Union Territory of Jammu & Kashmir/ Union Territory of Andaman & Nicobar/Union Territory of Ladakh.

Provisions for Reimbursements

(i) In case, at the time of actual booking of the ticket after receiving the advance, there is any difference in fare owing to the time gap between request for advance and grant of advance, the difference in fare will be adjusted at the time of settlement of LTC claim.

(ii) In all cases wherein the non-entitled Government employees travel by air under Special Dispensation Scheme directly from their Headquarters/place of posting to the place of visit in NER/J&K/A&N/Ladakh, the Government employees must take the print-out of the concerned webpage having flight and fare details of the flight for relevant railhead viz. Kolkata/ Guwahati/ Delhi/ Amritsar/ Chennai/ Vishakhapatnam to the place of visit viz. NER or UT of J&K or UT of Ladakh or UT of A&N within the same time-slot where the direct flight has been booked for the purpose of reimbursement. In case the flight tickets are not available in the same slot, the print out of the details of the flights available in the next slot may be retained.

In such cases, the reimbursement will be restricted to the actual air fare for the direct journey or the fare entitled under Special Dispensation Scheme, whichever is less.

(iii) Government employees not entitled for air travel and wish to travel by air but not under the Special Dispensation Scheme, are also required to book their air ticket through only the three ATAs mentioned above irrespective of booking time limit. However, the reimbursement will be restricted to the actual air fare or the entitled train/bus fare for the shortest route, whichever is less

(Satish Kumar)
Under Secretary to the Government of India

To
All Secretaries of Ministries! Departments
(As per Standard List)

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