Guidelines for engagement of retired Central Government employees as consultants in the Department of Posts
F. No. 31-2/2019-PE-II-DoP
Government of India
Ministry of Communications
Department of Posts
Establishment Division
(PE-II Section)
Dak Bhawan, Sansad Marg,
New Delhi-110001
Dated: 15th May, 2025
OFFICE MEMORANDUM
Subject: Guidelines for engagement of retired Central Government employees as consultants in the Department of Posts (Main Secretariat) – Reg.
The undersigned is directed to convey the approval of the Competent Authority for issuance of Revised Guidelines for Engagement of Retired Government Servants as consultant in the Department of Posts (Main Secretariat).
1.1 As per the OM No.3-25/2020-E-IIIA dated 9th December, 2020 issued by the Department of Expenditure, Ministry of Finance and with the objective to bring transparency and uniformity in the engagement of Consultants, the following Revised Guidelines are laid down in exercise of the powers conferred by Rule 179 of General Financial Rules, 2017. This OM will supersede all earlier guidelines/operating instructions on the subject matter and take effect from the date of issue.
2. PURPOSE AND SCOPE
2.1 Purpose: The purpose of these guidelines is to define the broad policies and procedures for selection and monitoring of consultants engaged by Department of Posts.
2.2 Scope: These instructions shall apply to Department of Posts (Main Secretariat).
2.3. In Government, Consultants engaged may be classified into the following three categories:
a) Institutional Consultants: Where an organization/agency/firm/ institution/ joint venture of persons are hired for doing a specific job/project.
b) Individual Consultants: Where individuals having academic or professional degree and/or working experience in the particular subject are hired from open market or through consultancy firms/agencies or a specific job/project.
c) Retired Central Govt. Employees as Consultants: Retired Govt. officers/officials are engaged as consultant for all purposes including General Secretariat/ Administrative work and works under various schemes.
d) Basic rules and procedures for hiring Consultants under the first two categories are prescribed in GFR,2017 and detailed guidelines are given in Manual of Policies and Procedures for Employment of Consultants issued by Ministry of Finance. Therefore, guidelines prescribed herein shall apply to engagement of consultants under third category only i.e “Retired Central Govt. Employees as Consultants”.
e) Manual of Procurement of Consultancy & other services, clause 2.1.6 which deals with Retired Government Servant states ” Rule 177 of GFR, 2017, says that the consulting services do not include direct engagement of retired Government servants. They should not be engaged against regular vacant posts as consultant under this rule. Retired Government servants can be engaged only for the specific task and for specific duration as consultant. They should be assigned clear output related goals”.
f) Such appointments shall not be made as a matter of practice and must be kept bare minimum. They may be made only in the justified exigencies of the official work, where public interest is served by appointment of the retired employee. While making such appointments, adequate functional necessity with clear grounds must be placed before the appointing authority”.
g) These instructions flow from and are subordinate to GFRs and in the event any variance between the two, the latter shall prevail.
2.4 Definitions:
i. “Department” means Department of Posts [Main Secretariat]
ii. “Competent Authority” means Secretary (Posts)
3. REMUNERATION, ALLOWANCES AND WORKING HOURS:
3.1 Remuneration:
A fixed monthly amount shall be admissible, arrived at by deducting the basic pension from the pay drawn at the time of retirement. The amount of remuneration so fixed shall remain unchanged for the term of the contract. There will be no annual increment/percentage increase during the contract period.
Example:
An employee retired in the Pay Level 13 and at the time of retirement the pay drawn was Rs. 1,55,900. Thus, the basic pension will be Rs. 77,950/-. If the employee is engaged on contract basis, including as consultant, the remuneration shall be fixed at Rs, 77,950/- (1,55,900-77,950).
Follow us on WhatsApp, Telegram Channel, Twitter, Facebook and Android App for all latest updates