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Provision of laptop to Gazetted Officers in Indian Railways

By
igeadmin
-

GOVERNMENT OF INDIA (BHARAT SARKAR)
MINISTRY OF RAILWAYS (RAIL MANTRALAYA)
(RAILWAY BOARD)

No.2011/C&IS/ Committee/Laptops/ Pt.II

Dated: 08-05-2020

The General Managers
All Indian Railways,
CORE & Production Units

Director Generals
NAIR, Vadodara
RDSO, Lucknow

Pr. CAO
COFMOW, DMW/Patiala

Director Generals/ Directors,
All Centralised Training Institutes

Sub : Provision of laptop to Gazetted Officers in Indian Railways.

Ref: (1) This office letter No.2011/C&IS/Committee/Laptops/Pt.II dated 23/01/2012
(2) Transformation Cell’s Letter no 2018/Transf.Cell/Mech/Misc dated 02.01.2019
(3) This office letter no 2011/C&IS/Committee/ Laptops/Pt. II dated 19/12/2019
(4) This office letter no.2011/C&IS/Committee/Laptop/Pt-II dated 12/02/2020

Policy guidelines for provision of Laptops/ Notebooks to all Gazetted officers were laid down vide letters referred as above. The Board (MT & FC) has considered various technological developments in this field and felt the need for a change in the policy. Accordingly, this policy is issued incorporating various changes issued from time to time and will supersede all earlier policy letters referred above.

1. SPECIFICATIONS OF LAPTOPS:

1.1 For the purpose of this policy; Laptop, Notebook, Tablet, Netbook Computer, Notepad, Ultra-note book are considered in the same class. They are referred to as ‘Laptop’ in this policy.

1.2 The codal life of the Laptop provided under this policy will be considered as Four (4) years.

1.3 The Laptop to be provided to the eligible officer shall be treated as official equipment of the Railway in possession of the officer. A serving officer is entitled to purchase a Laptop irrespective of his/ her remaining service. Safety, Security (including official data) and upkeep of the Laptop shall be the responsibility of the officer concerned.

1.4 The Laptop shall be completely owned by the Railways till such time the officer deposits its residual value or codal life is over and the officer takes ownership of the same as laid down in this policy.

1.5 All aspects of this policy shall also be applicable on existing Laptops which were provided as per earlier letters referred as above, except the cost ceiling amount. The cost ceiling amount will be effective from the date of issue of this policy letter.

1.6 This policy shall be applicable to all Gazetted Officers of Railway Units, Railway Board, and officers of other Govt departments posted on deputation to Railway Board or various Railway units.

2. ELIGIBILITY & CEILING:

2.1 For procuring Laptop:

2.1.1 Procurement of Laptop shall be done by the officer concerned directly from the Original Equipment Manufacturer (OEM) or their authorized outlet/distributors by paying the amount himself/ herself, and then claim for reimbursement thereof.

2.1.2 ‘Laptop’ includes its Accessories and Standard Software [Standard software – Any Software (Operating system, Antivirus software or MS-office etc)] that is essential for the running of devices towards discharge of official functions I duties. Accessories may be purchased alongwith the Laptop or anytime later during its codal life.

2.1.3 ‘Laptop’ is official equipment in addition to the Desktop PC in Office or any other computing devices provided except under this policy.

2.1.4 Only one such reimbursement will be allowed once in 4 years. Next procurement for serving officials will be allowed only after completion of 4 years from the last purchased date as mentioned in his/her service book

2.1.5 The eligibility and the total cost ceiling for purchase and maintenance of Laptop (including the equipment bare cost, warranty/extended warranty, **accessories, Standard software, AMC contract cost, repair & maintenance etc during its codal life) exclusive of applicable taxes shall be as indicated below:-

Eligibility   for Gazetted Officer Cost ceiling amount for Official
Laptop (exclusive of annlicable taxes)		 Proviso
Officer in Confirmed JA Grade and above. Rs.  85000/-  (Eighty Five Thousand) Officer in ‘Confirmed JA Grade’ shall not include officers holding adhoc or temporary capacity in JA Grade or looking after the current duties of JA Grade without being confirmed in JA Grade. **Subject to the condition that the cost of the accessories shall not
exceed an amount of Rs 25,000(Twenty Five Thousands) inclusive of all Taxes.
Gazetted Officer below Confirmed JA Grade. Rs. 45,000/-  (Forty Five Thousand) **Subject to the condition that the cost
of the accessories shall not exceed an amount of Rs 13,000 (Thirteen Thousands) inclusive of all Taxes.
Probationary Officer of Group ‘A’ Railway Services under training. Rs. 45,000/-  (Forty Five Thousand) The Laptop provided to the Probationary Officer shall continue to be in his/ her possession during the training period. It shall be carried by the Probationer upon completion of training to his/ her working post.

**Subject to the condition that the cost of the accessories shall not exceed an amount of Rs 13,000 (Thirteen Thousands) inclusive of all Taxes.

2.16 Repair & Maintenance:– The officer concerned shall take into account the scope of warranty/extended warranty and/or AMC contract available for the Laptop while incurring expenditure on its repair & maintenance during its coda! life to avoid any Reimbursement claim of any duplicate expenditure shall be summarily rejected.

3. TERMS AND CONDITIONS FOR PURCHASE OF LAPTOP AND ITS REIMBURSEMENT:

3.1 Eligible officer who procures Laptop himself/herself may club the cost of Laptop, accessories, Standard software, AMC contract/extended warranty etc over the specified life of the Laptop and the total amount can be claimed through single invoice subject to the terms and conditions as well as monetary limit laid down in this policy.

3.2 The officer must give an undertaking at the time of claiming reimbursement that:­

I. The rates are reasonable;
II. The Laptop has been actually procured & maintained by him/her; and
III. The reimbursed amount is liable to be recovered from him/her in case of false declaration detected at a later date.
IV The applicable residual has been deposited in PFA/PAO office in the manner and form acceptable to them and money receipt is attached.

3.3 The claim for reimbursement will be entertained subject to :-

I. The payment for purchase of the Laptop is done in Indian Currency (Rupee). Any claim in which payment is made in any currency other than Indian Rupee will not be etertained.

II. The delivery of the device(s) has been taken in Any claim in which deliver has been taken outside India will not be entertained.

3.4 The Railways will neither be responsible nor liable for any contractual, legal and statutory issues arising out of the purchase/repair & maintenance of the Laptop.

3.5 The complete onus of ensuring and certifying authenticity and correctness of the submitted documents at the time of reimbursement claim shall lie with the concerned officer claiming reimbursement and not with the sanctioning authority.

4. ACCOUNTING & DISPOSAL:

4.1 The Laptop shall continue to be in possession of the officer and cannot be returned to the office under any It has to be carried by the officer with him/ her upon transfer, deputation, retirement and leaving the organisation permanently etc.

4.2 The office providing the Laptop shall ensure entry of the details in the Service Record & LPC of the officer provided with the In addition, the office shall maintain necessary records as may be required to be provided to the officer at the time of transfer/ deputation/ posting to another office/ retirement etc.

4.3 On completion of coda! life period of the Laptop of the officer including probationary officer, the entry will be deemed to be removed from the service record of the Subsequently, the officer can purchase new Laptop, as per his/ her eligibility as per the policy at that time, whose details shall then be entered in the Service Record of the officer.

4.4 In case of transfer of the officer outside the Organization on deputation, the officer concerned has an option to be exercised before the LPC (Last Pay Certificate) is issued: –

(a) To treat the Laptop as owned by the officer till his/her return to the Railway Organization, with due entries made in the service book & LPC of the officer;

OR

(b) To pay the residual value of the Laptop as on that date so that the entry is removed from his/her service record. His / her next entitlement for procurement of laptop in Railway Organisation will be governed by Para-2.1.4.

4.5 The officer, including Probationary officer, leaving the Organization on retirement or on permanent basis has to deposit the residual value of the Laptop with the Railways to “”‘ obtain clearance from the organization, and has to own the Then the Laptop will be written off from the service record of the concerned officer.

4.6 Under no circumstance, the condemnation or write-off etc of the official Laptops is permitted under this policy.

5. DEPRECIATION OF THE LAPTOP:

5.1 The depreciation rate of the Laptop (including accessories) over and beyond the coda! life period shall be as under:-

Depreciation Rate after the end of   year(s):
Year l Year 2 Year 3 Year 4
50% 25% 10% 5%

5.2 To determine residual value of the Laptop, the actual purchase price of the single invoice or the corresponding ceiling amount, whichever is lower, shall be

5.3 The cost of accessories, even if they have been purchased anytime later during the coda! life of the Laptop, will be treated as if they have been purchased along with the Laptop and their coda! life will also be co-terminus with that of the The residual value of the accessories shall also be added to determine the residual value of the Laptop.

5.4 To determine depreciation for a part of the year; first, divide the proportionate depreciation prescribed for that year by 12 to determine rate of depreciation per month and multiply this per month depreciation rate with the number of completed months for arriving at a value for that particular month within that This shall be proportionally added to the cumulative depreciation prior to that year, to arrive at the final depreciation. However, a chart for calculation of the residual valued of Laptop for completed month-wise is attached herewith for ready reference purpose.

5.5 Illustrations to determine the residual value of the Laptop (including accessories) where a part year is involved is given below:-

Case A: For an Eligible Officer in JAG & above and applicable Tax is GST @18% : –

  • Assuming Single Invoice Value (including Standard Software, AMC & Truces etc) = 75,000/-
  • Cost of Accessories purchased within one year = 5000/- (including taxes).
  • Depreciation After!st year = 50%
  • Depreciation after J S months = 50% + (25% 3/12) = 56.25%.
  • Residual value after 15 months = Rs.80,000 -(56.25/100 * Rs.80000) = Rs.35,000/-.

Case B: For an Eligible Officer in below Confirmed JAG & applicable Tax is GST @18% : –

  • Assuming Single Invoice Value (including Accessories, AMC & Truces etc) = 60,000/-
  • Ceiling limit for below Confirmed JA Grade officer = 45000/- + Applicable taxes i.e. 18% GST
  • Depreciation After I year = 50%.
  • Depreciation After IInd year = 50 % + 25%.
  • Depreciation after 26 months = 50% + 25 % + (10 % * 2/12) = 76.66%
  • Residual value after 26 months = Rs.53,100 -(76.66/100 * Rs.53,100) = Rs.12,394/-.

6. OTHER PROVISIONS:

6.1 Purchase of Laptops other than those specified in this policy shall continue to be governed by Delegation of Power on Information Technology related matters No.2006/C&IS/OTH/Delegation of Powers/36-Pt dated 11/02/2012 (Last Modified vide Transformation Cell letter 2018/Trans Cell/S&T/Go Digital dated 03/10/2019) modified from time to time and requires explicit permission of Railway Board even if they are sanctioned I provided in any estimates.

6.2 Unless specified otherwise, this policy or a part thereof shall not be applicable on Laptops procured under any other policy provision/estimate. For such equipments, extant practice of maintenance & disposal etc of the office equipment shall be

This issues with the concurrence of Finance Directorate of Ministry of Railways.

Please acknowledge receipt.

Encl: Residual value chart for Laptop.

sd/-
(Rajnesh Singh)
Director MECC&IS)

 

Calculation of Residual Value of Laptops in Percentage as per Laptop Policy No 2011/C&IS/Committee/Laptops/pt.ll dtd 08.05.2020
Running Year Completed Month(s) Residual Value in % age
Year 1 1 95.83
2 91.67
3 87.5
4 83.33
5 79.17
6 75
7 70.83
8 66.67
9 62.5
10 58.33
11 54.17
12 50
Year 2 13 47.92
14 45.83
15 43.75
16 41.67
17 39.58
18 37.5
19 35.42
20 33.33
21 31.25
22 29.17
23 27.08
24 25
Year 3 25 24.17
26 23.33
27 22.5
28 21.67
29 20.83
30 20
31 19.17
32 18.33
33 17.5
34 16.67
35 15.83
36 15
Year 4 37 14.58
38 14.17
39 13.75
40 13.33
41 12.92
42 12.5
43 12.08
44 11.67
45 11.25
46 10.83
47 10.42
48 10

Signed Copy

One-time relaxation to the allottees of GPRA in view of COVID-19

By
igeadmin
-

No.12035/2/2020-Pol.II
Government of India
Ministry of Housing and Urban Affairs
Directorate of Estates
Policy-II Section Nirman Bhavan

New Delhi-110108

Dated the 5th May, 2020

OFFICE MEMORANDUM

Subject : One-time relaxation to the allottees of General Pool Residential Accommodation (GPRA) in view of Novel Coronavirus (COVID-19) – extension of retention period.

In continuation of the OM of even number dated 25-3-2020 on the above subject, it has been decided by the competent authority that suo-moto extension of retention of quarters granted to the allottees vide OM dated 25.3.2020 for the period from 17.3.2020 to 31.5.2020 shall remain extended upto 30-6-2020.

2. The other terms and condition of the OM dated 25-3-2020 will remain the same.

(M.C. Sonowal)
Deputy Director of Estates (Policy)
Phone: 011-2306 2505

No.12035/2/2020-Pol.II
Government of India
Ministry of Housing and Urban Affairs
Directorate of Estates
Policy-II Section

Nirman Bhavan
New Delhi-110108

Dated, the 25th March, 2020

OFFICE MEMORANDUM

Sub: One-time relaxation to the allottees of General Pool Residential Accommodation (GPRA) in view of Novel Coronavirus (COVID-19).

Ministry has been receiving calls from various allottees of Government accommodations, who were / are due to vacate their flats / houses and are not able to do so in the light of the advisories regarding social distancing issued by Ministry of Health and Family Welfare (MoH&FW) under the current global Coronavirus Pandemic (COVID-19). Further, Department of Personnel & Training (DoPT) has issued Guidelines with do’s & don’ts for government personnel vide their O.M. dated 17.03.2020 to contain the spread of this virus. Ministry of Home Affairs (MHA) vide its Order dated 24.03.2020 has issued directions for nation-wide complete lockdown to contain the fast spreading infection.

2. This extraordinary situation has been considered by the Ministry and it has been decided by the Competent Authority to allow suo-moto retention for the period from 17.03.2020 to 31.05.2020 for all such allottees under the Central Government General Pool Residential Accommodation (CGGPRA) Rules, 2017. This relaxation will be applicable to the following categories:

  1. Rule 24(2) – where two allottees, who are in occupation of separate accommodation allotted under these rules marry each other, and are directed to surrender one of the accommodation within one month of their marriage;
  2. Rule 40 – which provides for concessional period of retention of GPRA under different cases; and
  3. Rule 44 (7 & 8) – which provides for change of accommodation.

2. The suo-moto retention period will be on the payment of licence fees as applicable to the allottee under these rules. No damage will be charged for this period.

3. These relaxations will be given to such allottees also where she/he has become unauthorized occupant of government accommodation before 17.03.2020. However, in such cases, after the retention period of 75 days i.e. upto 31.05.2020, the damage charges at telescopic rates, as was continuing prior to this period, will be resumed.

4. D.D.(Computers) will flash this message on the website for giving wide publicity.

(Vijay Andley)
Deputy Director of Estates (Policy)

Signed Copy

Transfers of all Group A and Group B (Gazetted) officers

By
igeadmin
-

No.4-9/2011-SPG(Pt)
Government of India
Ministry of Communications
Department of Posts

Dak Bhawan, Sansad Marg
New Delhi, dated 06 May 2020

To
All Heads of Circles.

Subject : Transfers of all Group A and Group B (Gazetted) officers.

In continuation of Directorate letter No.X-12/1/2019-SPN.II dated 17.4.2020 conveying the decision to keep on hold rotational transfers of all Group B(non-gazetted) and Group C officials, the Competent Authority has decided that all transfers and posting of Group A and Group B (Gazetted) officers posted in circles shall also be kept on hold till further orders.

Also Read : Dept of Posts Instructions regarding Rotational transfer

2. The revised guidelines for tenure transfers will be issued in due course.

Yours faithfully,

(G. Rajeev)
Director (Staff)

Signed Copy

Appeal for review of decision and Grant of option to credit the Additional DA to Provident Fund

By
igeadmin
-

INDIAN RAILWAYS TECHNICAL SUPERVISORS ASSOCIATION
(Estd. 1965, Regd. No.1329) Website http://irtsa.net
CHq. 32, Phase 6, Mohali, Chandigarh-160055.

No:IRTSA/CHQ/Memo. 2020-3

Date: 30-4-2020

Smt. Nirmala Sitharaman,
Hon’ble Minister for Finance,
Government of India,
North Block, New Delhi-110001.

Respected Madam,

Subject : Freezing of Dearness Allowance to Central Government employees and Dearness Relief to Central Government pensioners at the current rates till July 2021

– Appeal for review of decision; And Grant of option to credit the Additional DA to Provident Fund

Ref: Ministry of Finance, Department of Expenditure OM No.1/1/2020-E-II (B), dated 23-04- 2020

1) Indian Railways Technical Supervisors Association (IRTSA) extends its fullest support and cooperation to the Government of India in its all-out effort to control COVID-19 pandemic. Railway men are working on the forefront risking their lives to keep freight & parcel services operational for ensuring uninterrupted supply of essential commodities across the country. Indian Railways have taken up many special tasks to fight against COVID-19 pandemic.

2) Railways’ and other government employees and pensioners have contributed generously to PM CARES for the fight against COVID-19.

3) It is, however, very disheartening that the Government has decided, as per the order cited above, that the DA/DR is frozen and would not be revised up to July 2021; and that no arrears will be paid. This has adversely affected the morale of the employees.

4) DA is a part of Pay, compensating for the erosion in the real value of the salary. DA can only be deducted either as a punitive measure or with the consent of the employees.

5) Assuming 4% additional DA & DR for each of 3 spans of six months, the total loss of employees and pensioners would be over 1.5 months of Pay & Pension and possibly even more than that, if the inflation is higher than 4 % in the next 2 spans.

6) Freezing of DA will also delay the revision of HRA rates since as per decision of the Government on 7th CPC, whenever DA crosses 25%, rates of HRA will be revised.

7) It will also cause additional heavy loss to the employees who retire between 1-1-2020 to 30-6-2021 in terms of Gratuity and Leave encashment as the DA is counted for the same.

8) We fully realize that a lot of funds are required to combat the social & economic impact of COVID. But freezing the DA & DR would be counter-productive, as freezing this huge amount would give a further blow to the market as well as to the employees and the pensioners since the amount paid as DA and DR will actually flow out to the market. This will help boost the sagging economy in post-COVID times.

9) Government had advised all private sectors to pay their employees for the lockdown period. Government, as a model employer should set an example by not making any cut in the pay & allowances of its own employees.

10) Lower and middle class employees and pensioners are hard pressed to meet their liabilities due to heavy inflation which is bound to increase in the post-COVID-19 scenario especially in respect of cost of Medicines and household requirements.

11) In the past,when funds were required for a National calamity like War, Floods or Cyclones etc., DA installments were deposited in the Provident Fund with the consent of the employees. It was never frozen as of now.

12) It is, therefore, requested that, keeping in consideration all the above aspects, the following proposals may please be considered sympathetically to avoid heart burning amongst employees and pensioners:

a) Order for freezing of Dearness Allowance and Dearness Relief may please be withdrawn.

b) Instead option may please be given to Employees for crediting of the amount of Additional DA to their Provident Fund in case of pre-1-4-2004 employees and to the Pension Fund (Tier 2) in case of those covered under the NPS.

c) Employees and pensioners may be encouraged to invest in Infrastructure Bonds etc. by increasing the ceiling limit thereof. This would provide the government with the requisite funds and the employees will not be at a loss in the long run.

Thanking you

Yours’ faithfully,

(HARCHANDAN SINGH)
General Secretary.

PDF Copy

TN Government Employees Retirement Age increased to 59 Years

By
igeadmin
-

TN Government Employees Retirement Age increased to 59 Years

Tamilnadu Government increased the Retirement Age from 58 to 59 Years with immediate effect.

Download G.O Here – Click here

TN_RETIREMENT_AGE

 

MoD O.M : Deduction of one day salary to PM CARES Fund

By
igeadmin
-

F.No.A-53012/1/2019-D(Estt.1/Gp I)
Government of India
Ministry of Defence

Dated the 5th May, 2020

OFFICE MEMORANDUM

Subject: Donation of one-day salary to PM CARES Fund.

It is proposed that all employees of Ministry of Defence (MoD), Armed Forces, Attached Offices, Defence PSUs and other organizations may voluntarily contribute one-day’s salary every month from May 2020 to March 2021 to the Prime Minister Citizens’ Assistance and Relief in Emergency Situation (PM CARES) Fund.

2. Any officer or staff willing to contribute one day’s salary for any or all of the months from May 2020 to March 2021 may intimate their willingness to their respective Drawing and Disbursing Officers (DDOs) in writing mentioning his/her Employee Code.

3. Joint Secretaries concerned in DoD may ensure that attached Offices, Inter Service Organisations and other institutions under the administrative control of Department of Defence initiate action on the above lines.

4, Similar necessary action in respect of Armed Forces, Attached Offices, Inter Service Organisations, Defence PSUs, JV companies and other organizations may be taken by the respective Departments.

5. Secretaries of the respective Departments and Secretary (Defence Finance) are requested to coordinate with the units/offices/organizations/PSUs and the PA0s/PCDAs.

6. This has the approval of Hon’ble Raksha Mantri.

(S.S.S. SARMA)
Director (Establishment)

Signed Copy

EPFO introduces email mechanism to obtain e-Sign for easing the Process of EPF Compliance

By
igeadmin
-

EPFO introduces email mechanism to obtain e-Sign for easing the Process of EPF Compliance by Employers during Lockdown Period as employers were finding difficult to use digital or Aadhaar based e-Sign

In the current scenario of lockdown announced by the Government to control the spread of COVID-19 pandemic and other disruptions, the employers are not able to function normally and are facing problems in using their digital signatures or Aadhaar based e-sign on EPFO portal.

Many important tasks like KYC attestation, transfer claim attestation etc are being done online by the authorized persons of employers using their Digital Signatures (DSC) or Aadhar based e-Signs on EPFO portal. For using DSC/e-Sign, one time approval from Regional Offices is required. Due to lockdown, many employers are facing difficulties to send the one time registration requests to the Regional Offices.

Keeping in view the above situation and to further ease the compliance procedure, EPFO has decided to accept such requests through email also. Employer can send the scanned copy of duly signed request letter to the concerned Regional Office through mail. Official email addresses of the Regional Offices are available at www.epfindia.gov.in .

Further, such establishments, whose authorized officers have approved digital signatures but are not able to locate the dongle, can login to the employer portal and register their e-sign through the link for registration of already registered authorized signatories. If their name against the approved digital signature is same as that in their Aadhar, the registration of e-sign will not require any further approval. Other authorized signatories can register their e-signs and send the request letters approved by the employers and seek approval of the concerned EPFO Offices.

This facility provides further relief to the employers and EPF members adversely impacted by the Pandemic.

Payment of Transport Allowance for the month of April 2020

By
igeadmin
-

Z-11025/01/2020-Adm
Government of India / Bharat Sarkar
Ministry of Labour / Shram Mantralaya

Shram Shakti Bhawan, Rafi Marg,
New Delhi, Dated 4th May 2020

Office Memorandum

Subject: – Payment of Transport Allowance for the month of April 2020 – reg.

The undersigned is directed to say that to consider the payment /settlement of Transport Allowance for the month of April 2020, all the officers/officials claiming TA are requested to furnish information in the prescribed proforma by 14.05.2020, with the approval of their concerned Bureau Head.

2. In case the duly filled in proforma is not submitted by any officer/ official by the prescribed date, it will be presumed that the concerned officer has not attended office even for one day in the month of April 2020 and TA will be settled accordingly.

sd/-
(C.S.Rao)
Under Secretary to the Government of India

Proforma to be submitted by the Officers / Officials claiming Transport Allowance for the month of April 2020

Name:

Degisnation:

Section/Division:

Employee Code:

Dates on which attended office in the month of Apri:

Dates of which Govt. vehicles was availed fro commuting to and from office:

Dates on which attend office by personal vehicle/personal arrangement:

It is certified that the above information is correct and true to my best of knowledge.

 

Signature of the Govt. Servant,

Signature of the Divisional Head:

Counter Signature of the Bureau Head:

Signed Copy

FAQs on EPF Advance to Fight COVID-19

By
igeadmin
-

FREQUENTLY ASKED QUESTIONS ON EPF ADVANCE TO FIGHT COVID-19 PANDEMIC

26.04.2020

What is the process for change in name on marriage of a woman member against UAN when changes are made in Aadhaar?

The name change process if the Aadhar data is changed is similar to other change requests. Member has to apply online and employer will digitally approve the request. The correction request can be submitted online or offline (joint request) along with a copy of the marriage certificate or such other documents which can prove that only the name of the member has changed from before marriage. Documents like school records containing Father’s name and Date of birth or PAN taken before marriage etc. are a useful to show that only name has changed after marriage

The link ‘Know your UAN’ is not available on unified portal. Is approaching employer for this the only option?

Visit unified member portal at https://unifiedportal-mem.epfindia.gov.in/memberinterface
• Select Member ID, Aadhaar or PAN
• Enter details such as name, date of birth, mobile number and e-mail id as per EPFO records
• Click on the “Get Authorization Pin” option
• A Pin will be sent to your mobile number registered with EPFO
• Enter the Pin and your UAN will be sent to the mobile number

I have already applied advance for illness in March 2020 which is pending. I want to apply for advance to fight COVID pandemic now. What should I do?

During pendency of any other advance, the application for COVID-19 claim is permitted.

KYC updation needs approval by Employer by using his DSC. When Establishment is closed and there is no Employer, who is to approve the same?

The approval of KYC by employer is an online facility which can be operated irrespective of the location. Please request the employer to approve the KYC

For filing of claim a copy of cheque with name of member or copy of pass book is to be uploaded. Member does not have name on his cheque leaf and it is now difficult to get it from Bank. Even going to bank and getting an attested copy of bank statement is not easy as Banks are far away. What is the other option that can be made available?

As per prevailing instructions it is mandatory to upload a cheque leaf containing the printed name of the member, or the first page of the bank Passbook or bank statement containing the name, account number and IFSC. This is required to ensure that the bank account number uploaded in the KYC is correct and erroneous payments are avoided.

I have worked for two companies and working in third one now. How to get PF accumulations of earlier companies transferred to present one so that I can file claim for COVID advance?

In case the name, date of birth and gender in all the accounts is same, the member can apply online for transfer through his login. The present UAN should be validated with Aadhar. In case of difference once he gets the basic details corrected in other accounts, he can apply online

You claim to settle COVID advance claims within 72 hours? It is over 4 days when I applied. I have still not received the money in my bank account. Why?

EPFO settles claims for availing advance to fight COVID-19 pandemic within 03 working days. After processing of the claims, cheque is sent to the bank for crediting amount to bank account of the claimant. Bank usually take additional one to three working days to credit
advance in your bank account.

I live in city A and work in City B. However, Head Office of my company is in city C. Which EPF office has to be contacted for any matter?

You should approach EPF office where your establishment is registered. To find concerned EPF office where your establishment is registered visit https://unifiedportalepfo.epfindia.gov.in/publicPortal/no-auth/misReport/home/loadEstSearchHome

Fill in establishment PF code or name

Enter captcha and click on search

Establishment details will appear in tabular format.

Confirm the establishment Id, Name and Address and in column four EPF office name is provided.

I need to contact the EPF office through email or phone. Please provide me contact details of EPF office.

Please visit https://www.epfindia.gov.in/site_en/Contact_us.php. Click on the Zonal office under which EPF Regional/District office falls>> Click on concerned Regional/District office to get their contact details.

I have applied for COVID epidemic advance. How to check status of my claim?

Visit https://passbook.epfindia.gov.in/MemberPassBook/Login. Click online services>>track claim status.

I work in a company in Jammu which was covered under J&K PF Act. Since last year this company is covered under Employees Provident Fund Act, 1952. Can I file claim for fighting COVID pandemic?

Yes member can apply for advance from the contributions received by EPFO.

Why your toll-free number is not accessible?

Services will be resumed shortly. Pending resumption of services, you may contact us on our Facebook and twitter handle “socialepfo”. You can raise your grievances at epfigms.gov.in.

I have a balance of Rs 100000 in my PF account and applied for Rs 75000 advance for COVID. At the rate of 75%, I should get Rs. 75000. Why a much lesser amount has been credited to my account?

The 75% of the amount standing to your credit is maximum permissible limit and the same is applicable if it is lesser than basic wages and dearness allowances for three months. If 75% of the balance is more than three months wages, advance equal to three months wages (Basic+DA) is sanctioned as per the rules. If your monthly wage is Rs.20000, the entitled advance amount is Rs 60000 only. If the monthly wages are Rs 30000, the amount of advance will be restricted to Rs.75000.

I am not able to file COVID claim. Please help me.

The process is also noted below:
a. Login to Member Interface of Unified Portal
(https://unifiedportalmem.epfindia.gov.in/memberinterface)
b. Go to Online Services>>Claim (Form-31,19,10C & 10D)
c. Enter your Bank Account and verify
d. Click on “Proceed for Online Claim”
e. Select PF Advance (Form 31) from the drop down
f. Select purpose as “Outbreak of pandemic (COVID-19)” from the drop down
g. Enter amount required and Upload scanned copy of cheque and enter your address
h. Click on “Get Aadhaar OTP”
i. Enter the OTP received on Aadhaar linked mobile.
j. Claim is submitted

I have balance available in my account. How many times I can get advance to fight COVID?

The advance to fight COVID-19 pandemic is available once only.

What is the last date for applying COVID advance?

The facility for availing advance to fight COVID-19 pandemic will be available till the pandemic prevails

I have two different UANs. The first UAN is linked with one PF member ID and the second UAN is linked with 2 different member IDs. Can I avail COVID advance benefits? How to get maximum benefit in this case

Yes. In order to get maximum benefits, you are requested to transfer all the previous services (linked with multiple member IDs) to the latest member ID. This can be done by filing a transfer claim. Once the service is successfully transferred your entire PF corpus will reflect against the latest member ID. Subsequently you can file COVID advance claim to reap maximum benefit.

My COVID claim has been rejected due to member details mismatch. How can I rectify this issue?

You can update your member details by logging into member e-sewa portal available at https://unifiedportal-mem.epfindia.gov.in/memberinterface/. Once the details are updated you can file the claim once again.

How can I file COVID claim through UMANG app?

Step 1: Open Umang app
Step 2: Select EPFO
Step 3: Select “Request for Advance (COVID-19)”
Step 4: Enter your UAN details and click on ‘Get OTP’ to get one-time password. Use this OTP to login in your account.
Step 5: Enter the OTP and click on login. Once you are logged in you are required to enter the last four digits of your bank account and select the member ID from the drop-down menu. Click on “Proceed for claim”
Step 6: Enter your address. Click on ‘Next’.
Step 7: Upload the cheque image with your account number and name printed on it. Once all the details are entered, your claim will be successfully filed.

I have left the service but not yet availed the final PF withdrawal benefits. Can I still avail the COVID advance?

Yes. COVID advance can be filed by any PF subscriber. Since you have not withdrawn your PF funds you are still a PF member.

EPFO Releases Rs.764 Crores to Its Pensioners

By
igeadmin
-

EPFO has 65 lakh pensioners under its pension scheme. All 135 field offices of EPFO processed pension payment for April, 2020 in advance to avoid inconvenience to pensioners on account of nationwide Covid-19 lockdown.

EPFO officers and staff battled all odds to send Rs 764 crore to all Nodal Branches of pension disbursing banks throughout India. All Bank branches have been directed to ensure credit of pension in the accounts of pensioners on schedule.

Timely credit of pension in this hour of need has been accorded top most priority by EPFO to bring succor to the pensioners during Covid19 crisis.

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