File No.: 215025/19/2024/DIR/CGHS/EHS(Comp No. 8281286) I/3687286/2024 Government of India Ministry of Health & Family Welfare (EHS Section)
Nirman Bhawan. New Delhi Dated the 28-06-2024
OFFICE MEMORANDUM
Subject: Revised guidelines for Referral Process in CGHS – reg.
In partial modification of MoHFW OM No. Z.15025/117/DIR/CGHS/EHSS dated 15.01.2018 and 10.12.2018. the undersigned is directed to convey approval of the Competent Authority for issue of revised guidelines for referral procedures for Consultation, Investigations and Treatment in Government and Private hospitals (empanelled with CGHS), as per details given below:
A. In continuation of OM No Z.15025/18/2020 dated the 09.10.2020 the term “Government hospital”. shall also include all AIIMSs, Institutions of National Importance (INIS), North East Institutions, Tata Memorial Hospital and all other medical institutions under central government. No referral ‘‘permission/endorsement shall be required for undergoing consultation investigation/ treatment procedure including unlisted investigations/ procedures.
B. Treatment at Private empanelled hospital(s):
i. Single referral for Specialist Consultation: A referral issued by any Medical Officer of a CGHS Wellness Centre will be valid for three months. During this period. the beneficiary may consult two more specialists i.e. up to total of three specialists, if recommended by the primary specialist. A maximum 6 consultations shall be allowed during this validity period of 3 months.
ii. Investigation and treatment Procedures advised by specialist of empanelled private hospital after referral by CGHS: No further endorsement from CGHS shall be required for undergoing routine listed investigations and minor procedures, not requiring admission in the hospital. as advised by the specialist, within the validity period of 3 months from the date of issue of the initial referral. However, Referral/endorsement from CGHS shall be required for special investigations like CT Scan, MRI Scan. PET Scan and any other investigation costing over Rs. 3.000/- and the referral will be valid tor 3 months.
iii. Correspondingly, referral’ endorsement would be required from Medical Officer of CGHS for any procedure requiring admission in the hospital. which would be valid for 3 month.
iv. Unlisted investigation(s) and treatment procedures advised by the Specialist of CGHS empaneled hospital: Permission for undergoing such investigations and treatment procedures shall be considered as per the delegated powers vide OM Z.15025/14/2023/ DIR/CGHS dated 27.12.2023 in case of pensioners and OM No. S 12020/4/97-CGHS(P) dated 07.04.1999 in case of serving employees. i.e.
a. CGHS (Additional Director/ Director) in case of Pensioner beneficiaries.
b. Head of the Department/ Office (HOD/HOO) in case of serving employee(s)
v. In partial modification of O.M. No. Z15025/35/2019/DIR/CGHS/CGHS(P) dated 29.05.2019, the special provision for CGHS beneficiaries to avail Consultation/ investigations/ treatment procedures shall hereinafter apply to CGHS beneficiaries aged 70 years and above. as against 75 years prescribed in OM as mentioned above dated 29.05.2019. The other conditions shall remain unchanged. The beneficiaries can also avail of the services through tele-consultation facility available through e-Sanjeevani 2.0 (https ://esanjeevani.mohfw.gov.in/).
vi. In case of treatment under emergency and post-operative follow-up treatment, the instructions shall remain as per extant rules. Reference Instructions:
a. O.M. No. S.11011/29/2019-EHS dated 13.09.2019.
b. O.M. No. Z 215025/35/2019/DIR/CGHS/CGHS(P) dated 29.05.2019 (regarding post-operative follow-up treatment).
Signed by Hemlata Singh Under Secretary to the Government of India
Extension of timelines for recording of PARs for 2023- 24 for all AIS officers: DOPT O.M 28.06.2024
F. NO.11059/04/2024-AIS-III Government of India Ministry of Personnel, Public Grievances and Pensions Department of Personnel & Training
North Block, New Delhi Dated; 28th June, 2024
To, The Chief Secretaries of States / UTs
Subject:- Extension of timelines for recording of PARs for the year 2023- 24 for all AIS officers – reg. .
Sir/Madam,
I am directed to refer to DoPTs letters vide dated 27.05.2024 regarding extension of timelines for recording of PARs for the year 2023-24. In this regard, it has come to notice that some AIS officers have not submitted self – appraisal of PARs and also some officers may not be able to review and record their remarks in PARs on time due to engagement in completion of General Election, 2024.
2. Accordingly, the matter has been duly considered in this Department. Therefore, keeping in view of the circumstances and in order to ensure filing of PARs by all AIS officers. It has been decided to further extend the timelines of PAR by 01 month, as indicated below:
Activity
Cut-off dates
Further Revision
Existing timelines as per AIS (PAR) Rules, 2007
Revised vide letter dated 27.05.2024
Self Appraisal for current year
31st May, 2024
30th June, 2024
31st July, 2024
Appraisal by Reporting Authority
31st July, 2024
31st August, 2024
30th September, 2024
Appraisal by Reviewing Authority
30th September, 2024
31st October, 2024
30th November, 2024
Appraisal by Accepting Authority
31st December, 2024
31st December, 2024
31st December, 2024
3. Notwithstanding anything contained herein, no remarks may be recorded after 31st December, 2024 in the PAR of AIS officers for the PAR year 2023-24, in accordance with the 2nd proviso of the AIS (PAR) Rules, 2007, as amended.
4.The aforesaid relaxation is accorded as a onetime measure only.
(Kavita Chauhan) Under Secretary to the Government of India.
Promotion to the grade of PCDA (Higher Administrative Grade) of the Indian Defence Accounts Service: CGDA
Office of the Controller General of Defence Accounts Ulan Batar Road, Palam, Delhi Cantt.-110010
No. AN-1/120111/XXXVII
Dated: 28.06.2024
To The PCDA (R&D), Hyderabad
Subject: Promotion to the grade of Principal Controller of Defence Accounts (Higher Administrative Grade) of the Indian Defence Accounts Service.
The undersigned is directed to state that the Appointments Committee of the Cabinet (ACC) vide order No. 12/39/2023-E0(SM.11) dated 12.03.2024, as received vide Ministry of Defence (Finance) F. No. 3(17)/DAD/C/2023 dated 13.03.2024, has approved the empanelment of Shri K. Venkata Rao, IDAS for promotion to the Higher Administrative Grade (HAG) of the Indian Defence Accounts Service (IDAS) in the Level 15 of the Pay Matrix for panel year 2024.
2. The promotion of the officer shall be with effect from 01.07.2024 or the date of assumption of the charge of the post, whichever is later. Before promotion, it may please be ensured that none of the circumstances enumerated in para 2 of the DoP&T OM No. 22011/4/91-Estt.(A) dated 14.09.1992 and DoP&T OM No. 22034/4/2012-Estt (D) dated 02/11/2012 have arisen.
3. The Competent Authority has decided to assign charge of PCDA (R&D), Hyderabad w.e.f. 01.07.2024 against the vacancy of the post due to retirement of Shri A. V. Rao, IDAS. Accordingly, the officer may be assume charge as PCDA in the office of PCDA (R&D), Hyderabad on promotion.
4. MTPAR of the officer till date of relief from the present charge/post may be initiated immediately in SPARROW.
5. Copy of the Office Order in above regard may please be forwarded to this HQrs office.
8th CPC, Withdraw NPS, 18 months DA Arrears and other issues – NC JCM appeal to PM to resolve 14 demand
Shiva Gopal Mishra Secretary
National Council (Staff Side) Joint Consultative Machinery for Central Government Employees 13-C, Ferozshah Road, New Delhi-110001
No.NC-JCM-2024/CS/PM
June 18, 2024
To Shri. Jitendra Singh ji, Honourable Minister of State for Personnel, Public Grievance and Pension Government of India. North Block, New Delhi – 110001.
Respected Sir,
I am writing to offer my heartfelt congratulations on behalf of the Staff Side of the National Council (JCM), Government of India which represents the more than 30 Lakh Central Government Employees and also the Pensioners on the occasion when your honour has taken over as the Minister of State for Personnel, Public Grievance and Pension. You are the Minister for 2 major Departments i.e. the DOP&T and the Department of Pension and Pensioners Welfare which the Central Government and the Pensioners look forward with regard to their service matters while in service and also after retirement. Therefore the expectations of the employees and the pensioners are a lot from your honour.
The undersigned has also written a letter to the Hon’ble Prime Minister who is also the Minister In-charge of Ministry of Personnel Public Grievances and Pension in this regard. I am enclosing a copy of our letter dated 18/6/2чaddressed to the Hon’ble Prime Minster in which we have listed out certain important issues which needs the favourable consideration of the Government of India.
I am confident that you will use your good office to settle the issues which we have represented to the Hon’ble Prime Minister.
A delegation of Staff Side of the National Council JCM would also like to meet you in person in the near future according to your convenience.
Awaiting for your favourable response.
With kinds regards
Yours Sincerely
Sd/- (Shiva Gopal Mishra) Secretary
NCJCM Staff Side writes to the Prime Minister to consider Setting up 8th CPC, 18 Months DA Arrears, Restoration of Commutation etc.
Shiva Gopal Mishra Secretary
National Council (Staff Side) Joint Consultative Machinery for Central Government Employees 13-C, Ferozshah Road, New Delhi – 110001
June 18, 2024
No.NC-JCM-2024/CS/PM
To Shri Narendra Modi Ji, Hon’ble Prime Minister of India, South Block, New Delhi – 110 011.
Respected Pradhan Mantri Ji,
I on behalf of the Staff Side of the National Council (JCM), Government of India which represents the more than 30 Lakh Central Government Employees and also the Pensioners convey our warmest congratulations to your honour on your assuming the office of the Prime Minister of one of the world’s largest country for a record consecutive 3rd term. We have the strong conviction that with your vast experience in governance and administration our country will continue to navigate through all the challenges successfully bring about all round achievements in national development and inclusive growth to all the sections of the society.
As Secretary Staff Side of the National Council (JCM) it is my duty to draw your kind attention to some of the major issues which are agitating the minds of the Central Government Employees and pensioners. Your honour will appreciate that only a motivated workforce can give the maximum output, therefore I take this opportunity to request your honour to personally intervene and settle these issues which will go a long way in maintaining harmonious Industrial Relations between the Government Employees and the Government as Employer which ultimately will benefit the people of the country.
1.Government of India during the year 1966 constituted the Scheme of Joint Consultative Machinery and Compulsory Arbitration for the Central Government Employees with the aim of maintaining harmonious Industrial Relations in the Government Organisations and Department. The scheme will be celebrating its Diamond Jubilee during the year 2026. The JCM scheme has contributed a lot in improving Productivity, Quality, resolving jointly the issues and problems of the employees and pensioners and to maintain Industrial harmony. However for the past 2 decades the JCM Scheme has been completely diluted and the meetings of the National Council JCM and Departmental Council JCM’s are not taking place as per its constitution. Even though at the national level few meetings are taking place but the Departmental Council level despite the directions from Cabinet Secretary and DOP&T meetings are not taking place, thereby the employees losing confidence in the JCM Scheme and are forced to approach Court of Law to settle their service related matters. The JCM Scheme needs to be strengthened at all levels by ensuring regular meetings and solving the problems, so that the purpose for which the JCM Scheme was established will be fulfilled.
2.More than 12 Lakh Civilian Posts are lying vacant in the Central Government Departments including Railways, Defence, Postal, Income Tax, CAG, etc. Due to this there is an acute shortage of manpower resulting in work pressure on the existing employees and unwanted outsourcing of permanent and perennial jobs. We request you to kindly take a policy decision to fill up all the vacant posts, so that the unemployed youth of our country especially those who belongs to the socially and economically downtrodden communities are benefited.
3.To re-consider and withdraw the National Pension System implemented for the Central Government Employees from 01/01/2004 and to restore the Defined and Guaranteed Pension Scheme under CCS(Pension) Rules 1972 (now 2021).
4. To re-consider and withdraw the decision taken and implemented by the Government by Corporatizing the 222 years old Indian Ordnance Factories and to restore its status as a Government Organisation as Ordnance Factory Board. Pending the same a notification may please be issued to retain the status of the Defence Civilian Employees of Ordnance Factories as Central Government Employees till their Retirement from Service at par with the Prasar Bharati Employees.
5.To constitute the 8th Central Pay Commission since the next wage revision / pension revision is due from 01/01/2026.
6.To release the 18 months DA Arrears frozen during the COVID-19 pandemic to the Central Government Employees and Pensioners.
7. To extend the benefit of various Supreme Court Judgements on Service Matters to all the similarly placed employees. Despite multiplicity of Court Cases and Judgements the Government is not issuing orders for grant of notional increment for Terminal Benefits to those employees who have retired / retiring on the last working day of June / December.
8. To grant 100% Compassionate Appointment to the wards/ dependents of the deceased employees by removing the 5% Ceiling limit.
9. Grant of Compassionate Appointment to the wards / dependents of the Central Government who died during the Covid-19 pandemic period while performing their duty due to the infection.
10. Restoration of the Commuted portion of the Pension to the pensioners after 12 years instead of the present 15 years.
11.Implementation of the recommendation of Parliamentary Standing Committee to enhance the Pension of the Pensioners by 5% once in 5 years from the date of retirement.
12. Revision of the Insurance Coverage in the Central Government Employees Group Insurance Scheme by ensuring atleast Rs.15 Lakhs to the Group-‘C’ Employees.
13. To establish CGHS wellness Centre in all the districts as recommended by the Parliamentary Standing Committee of the Ministry of Health and also to strengthen the CGHS by empanelling more Multispecialty Hospitals and also revising the rates regularly.
14. Restoration of the Railway concession given to the Senior Citizens which was suspended during the Covid-19 pandemic.
Sir, these are all only a few issues but very important issues which we have projected before your honour. The Central Government Employees and Pensioners are expecting a lot from your honour during your 3rd Tenure as Prime Minister of India. We are confident that you will personally look into all the above issues and direct the concerned authorities to settle these issues.
Sir, in the past the Hon’ble Prime Minister used to meet the Staff Side of the National Council JCM once in a while to understand the problems of the Government Employees who are ultimately the backbone and the driving force of the Government. A delegation of the Staff Side of the National Council of JCM would like to meet you in person in the near future.
Awaiting for a favourable response from your honour.
Small Savings Schemes Interest Rates from July 2024 to Sep 2024
F.No.1/4/2019-NS Government of India Ministry of Finance Department of Economic Affairs (Budget Division)
North Block, New Delhi Dated: 28.06.2024
OFFICE MEMORANDUM
Subject: Revision of Interest Rates for Small Savings Schemes – reg.
The rates of interest on various Small Savings Schemes for the second quarter of FY 2024-25 starting from 1st July, 2024 and ending on 30th September, 2024 shall remain unchanged from those notified for the first quarter (1st April, 2024 to 30th June, 2024) of FY 2024-25.
2. This has the approval of the competent authority.
(Kapil Patidar) Deputy Secretary (Budget)
To, 1. The Finance Secretary & Secretary Expenditure, Department of Expenditure North Block, New Delhi.
2. The Secretary, Department of Economic Affairs North Block, New Delhi.
3. The Secretary, Department of Revenue North Block, New Delhi.
4. The Secretary, Department of Financial Services Jeevan Deep Building, New Delhi.
5. The Secretary, Department of Posts Dak Bhawan, New Delhi.
6. The Chief General Manager (DGBA) Reserve Bank of India, Central Office, Mumbai.
7. Reserve Bank of India Central Account Section, Additional Office Building, East High Court Road, Civil Lines, P.B. No.15, Nagpur – 440 001.
8. Chief Secretaries of States / UT Government
9. The Joint Director National Savings Institute, New Delhi.
Periodic Performance Review of Central Government Employees (FR 56 & CCS(Pension) Rules): DOPT O.M dt 27.06.2024
F. No. 25013/01/2024-Pers.Policy A-IV Government of India Ministry of Personnel, Public Grievances and Pensions Department of Personnel and Training (Personnel Policy A-IV)
North Block, New Delhi Dated : 27th June, 2024
OFFICE MEMORANDUM
Subject: – Periodic Review of Central Government Employees for strengthening of administration under Fundamental Rule (FR) 56(j)/(l) and rule 48 of CCS(Pension) Rules, 1972 [now, revised as Rule 42 of CCS (Pension) Rules, 2021] – reg.
The undersigned is directed to refer to the subject cited above and to state that instructions have been issued from time to time for undertaking periodic review of performance of Government servants with a view to ascertain whether the Government servant should be retained in service or retired from service prematurely, in public interest, as per relevant provisions of Fundamental/ Pension Rules referred to in the subject cited above. In addition to the various instructions/guidelines issued in the subject matter, the DoPT vide its OM No. 25013/03/2019-Estt.A-IV dated 28.08.2020 (copy enclosed) has issued a comprehensive and consolidated guidelines detailing the procedures to be followed in identifying the cases of premature retirement under FR 56 (j)/(l) and Rule 48 of CCS – (Pension) Rules directing all the Ministries/Departments to follow the content of the said OM strictly and ensure its wide circulation amongst all concerned. The detailed guidelines on the above subject are already available in public domain at https://dopt.gov.in — Archives — Orders — Establishment — Premature retirement.
2. Similarly, in so far as strengthening of administration by periodical review under FR 56(j) in respect of Autonomous Institutions and Statutory bodies is concerned, the DoPT’s OM No. -26012/8/2022-Estt.A-lV dated 20.12.2022 and OM No.25013/1/2016-Estt.A-IV dated 11.03.2016 (copies enclosed) respectively may be referred to.
3. It may be noted that the objective of Fundamental Rule (FR) 56 (j)/(I) and Rule 48 of CCS (Pension) Rules [now, revised as Rule 42 of CCS (Pension) Rules, 2021] is to strengthen the administrative machinery by developing responsible and efficient administration at all levels and to achieve efficiency, economy and speed in the disposal of Government functions.
4. The Administrative Ministries/Departments have repeatedly been requested to adhere to guidelines issued in this regard and furnish a report to this effect to the Department of Personnel and Training. However, it has come to notice that various Ministries/Departments are not adhering to the said guidelines resulting in delay in identifying the Government employees due for review under relevant provisions of FR- 56 (j)/(l) and Rule 48 of CCS (Pension) Rules [now, revised as Rule 42 of CCS (Pension) Rules, 20214].
5. In view of the above, the Ministries/Departments are requested to take immediate action to identify the employees due for review under relevant provisions of Fundamental/Pension Rules and ensure that their cases are expeditiously submitted for consideration before the duly constituted Review Committee as per extant instructions. Further, all Ministries/Departments are also requested to direct the Public Sector Undertakings (PSUs)/Banks, Autonomous Institutions and Statutory bodies under their administrative control to undertake the exercise of periodic review of employees under the relevant provisions.
6. Further, all the Ministries/Departments/Organisations are also requested to strictly adhere to the timeline mentioned in DoPT’s OM dated 28.08.2020 for undertaking the exercise of review of performance of the Government servants and for the employees of PSUs/Banks/autonomous institutions/statutory organisations under their administrative control to ensure that the employees with doubtful integrity or found to be ineffective are not allowed to continue in Government and to furnish a report to DoPT in format given below by 15th day of each month starting from July, 2024
Number of employees to be reviewed under FR-56 (j)/(l)/Rule 42 of CCS(Pension) Rules, 2021,
group-wise (A/B/C)
Number of employees reviewed under provisions of FR- 56(j)/(l)/Rule 42 of CCS) (Pension) Rules, 2021
group-wise (A/B/C)
Number of employees reviewed and against whom the provisions of FR- 56 (j)/(l)/Rule 42 of CCS (Pension) Rules, 2021invoked/ recommended
group-wise (A/B/C)
Number of employees employees retired prematurely invoking FR- 56 (j)/(I)/Rule 42 of CCS (Pension) Rules, 2021
group-wise (A/B/C)
(1)
(2)
(3)
(4)
7. Hindi version will follow.
Sd/- (Shankra Nand Bharti) Deputy Secretary to the Government of India
To, All Secretaries of Ministries/ Departments of the Govt. of India (As per the standard list)
Copy to: 1. Comptroller & Auditor General of India, New Delhi. 2. Union Public Service Commission, New Delhi. 3. Central Vigilance Commission, New Delhi. 4. Central Bureau of Investigation, New Delhi. | 5. Parliament Library, New Delhi. 6. All Union Territory Administrations. 7. Lok Sabha/ Rajya Sabha Secretariat. | 8. All Attached and Subordinate Offices of Ministry of Personnel, P.G. & Pensions. 9. Hindi Section for Hindi version.
Revision in the rate of Ration Money Allowance in respect of Non-gazetted RPF/RPSF personnel
GOVERNMENT OF INDIA MINISTRY OF RAILWAYS (RAILWAY BOARD)
No. E(P&A)I-2005/ALL/RPF-2
RBE No. 53/2024 New Delhi, dated 20.06.2024
The General Managers, All Indian Railways and Production Units.
Sub : Revision in the rate of Ration Money Allowance in respect of Non-gazetted RPF/RPSF personnel.
In terms of Board’s letter of even number dated 16.11.2022, non-gazetted RPFIRPSF personnel were entitled for Ration Money Allowance at par with Central Para Military Force (CPMF)/Central Armed Police Force (CAPF) personnel i.e. @ Rs. 117.40 per head per day from 01/04/2019 to 31/03/2020, Rs. 118.02 per head per day from 01/04/2020 to 31103/2021 and Rs. 127.69 per head per day from 01/04/2021 to 31/03/2022.
2. It has now been decided to revise the rate of Ration Money Allowance as follows:
S. No.
Financial Year
Ration Money Allowance (per head per day)
1
2022-23 (01/04/2022 to 31/03/2023)
Rs. 136.43
2
2023-24 (01/04/2023 to 31/03/2024)
Rs. 142.75
3. Accordingly, sanction of the Ministry of Railways is hereby accorded post-facto to revise the rate of Ration Money Allowance from Rs. 127.69 per head per day to Rs. 136.43 per head per day from 01/04/2022 to 31/03/2023, and to Rs. 142.75 per head per day from 01/04/2023 to 31/03/2024.
4. The other terms and conditions as stipulated in para 4 of Board’s letter of even number dated 10.06.2009 remain unchanged.
5. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.
Interest Rate on House Building Advance (HBA) for Central Government Employees – FY 2024-25
I-17015/2(2)/2024/H.III/30 Government of India Ministry of Housing & Urban Affairs (Housing-III-Section)
Nirman Bhawan, New Delhi Dated: 12 June, 2024
OFFICE MEMORANDUM
Subject: – Rate of Interest on House Building Advance (HBA) for Central Government Employees for FY 2024-25.
In pursuance to revision of interest rate by Department of Economic Affairs, Ministry of Finance vide OM No 9(2)-B(PD)/2024 dated 10.06.2024, the rate of interest applicable on House Building Advance sanctioned to Central Government Employees for Financial Year 2024-25 (i.e. 1% April, 2024 to 31 March, 2025) will be 7.44% till further orders.
2. This issues with the approval of Competent Authority.
Sd/- (Manoj Kumar Jha) Under Secretary to the Govt. of India Tel: 23061476 Email ID: manojk.jha[at]nic.in
To All the Central Government Ministries/Departments Copy for kind information to:
1. PS to Hon’ble Minister, Ministry of Finance, North Block, New Delhi. 2. PS to Hon’ble Minister, Ministry of Housing & Urban Affairs, Nirman Bhawan, New Delhi 3. PS to Hon’‘ble Minister of State, Ministry of Housing & Urban Affairs, Nirman Bhawan, New Delhi. 4. SO (IT Cell) with a request to upload it in e-office and on website of Ministry of Housing & Urban Affairs.
To, The CGMs/Unit Heads, KTK, MH, RJ, PB and WB Circles BSNL
Subject: Empanelment of all network hospitals under Fortis Healthcare, regarding.
Fortis Healthcare Limited vide their letter dated 8th May 2024 have agreed for providing medical healthcare services and healthcare facilities to BSNL employees, retirees and their dependents on CGHS cash payment basis for both OPD and IPD treatments in their network hospitals.
2. A list of network hospitals of Fortis Healthcare along with names of the concerned representative is attached at Annexure-I. Agreement for empanelment with Fortis hospitals in Delhi & NCR is being done by Admin Cell BSNL Corporate Office.
3. For hospitals located in Bangaluru, Rajasthan, Mohali, Amritsar, Ludhiana, Mumbai and Kolkata, agreements need to be signed by DGM/AGM level officer under HR/Admin of Circle Office. A copy of draft agreement (approved by competent authority), in this regard, is enclosed herewith at Annexure-II.
4. It is requested to enter agreement with each hospital in the circle, separately (as they are separate legal entities) and provide soft copy of the agreement on email ID [email protected], latest by 25th June 2024, positively.
Guidelines for Implementing Aadhaar Enabled Biometric Attendance System (AEBAS) in MDOs: DOPT O.M
F. No.11013/13/2023-Pers. Policy-A.III Government of India Ministry of Personnel, Public Grievances and Pensions Department of Personnel and Training *****
North Block, New Delhi Dated 15th June, 2024
OFFICE MEMORANDUM
Subject: Instructions regarding implementation of Aadhar Enable Biometric Attendance System (AEBAS) for attendance of all Government employees, by various Ministries/Departments/Organizations (MDOs)
Instructions have been issued by this Department from time to time for observing punctuality by the Government employees. Responsibility for ensuring punctuality in respect of their employees rests with the concerned Ministry/ Department/ Organization (MDO). In this regard, instructions on implementation of Aadhar Enabled Biometric Attendance System (AEBAS) by Ministries/Departments/Organizations (MDOs) have also been issued from time to time. In its instructions issued by this Department vide OM of even number dated 23rd June, 2023, all the MDOs were, inter a/ia, advised to ensure strict implementation of AEBAS and periodically monitor the marking of attendance to ensure punctuality. However, it has been observed that despite clear instructions, several employees are not registering their attendance in Biometric Attendance System (BAS) and some of the employees have been coming late on a regular basis.
2. The matter of strict implementation of AEBAS has recently been reviewed and taking a serious note of the laxity in implementation of AEBAS, it is hereby reiterated that all MDOs will regularly monitor the attendance reports of their employees after downloading the same from the portal (attendance.gov.in). The MDOs will also ensure the following: •
a. All employees mark their attendance using AEBAS without fail. This will ensure that there will be no discrepancy between ‘registered’ and ‘active’ employee on AEBAS.
b. In case any employee is not registered over AEBAS, immediate steps should be taken to register his/her biometric data on BAS portal; MDOs may also reconcile the data of registered employees on AEBAS with the employee data on other portals such as eHRMS portal/PFMS portal and the list of employees maintained by the Department.
c. In respect of Divyaang employees, MDOs will make appropriate arrangements for providing convenient and easily accessible machines for capturing biometrics through suitable alternative modes.
d. HODs of the MDOs shall sensitize their employees to adhere to the instructions relating to office hours, late attendance etc. They would download the consolidated report from the portal on a regular basis and identify the defaulters. Habitual late attendance and early leaving of office should be viewed seriously and be essentially discouraged. Strict action against the defaulters may be initiated under the extant GOI rules.
e. MDOs shall ensure that the biometric machines remain functional at all times.
3. Besides above, it may be noted that UIDAI has now rolled out face-based authentication applications using Android/i0S based phones. The face Authentication offers robust features like faster authentication, live location detection, geo-tagging, etc. The Nodal Officer of respective MDO shall configure personal mobile policy in attendance portal for the employees of their Organizations and get the geo-coordinates fed into the entry locations of the office. The minimum OS requirements for smart phones would be OS 9.0 or above for Android smartphones and OS 14.0 or above for iOS smartphones. NIC officers and staff of the respective MDOs will facilitate registration of their Departmental employees on such ‘OS/android applications.
4. It may kindly be noted that BAS is only an enabling platform and there is no change in the punctuality instructions relating to Office Hours, late attendance etc. which will continue to apply. As per extant instructions contained in DOPT OM No. 28034/8/75-Estt(A) dated 04.07.1975; DOPT OM No. 28034/10/75-Estt(A) dated 27.08.1975 and DOPT OM No. 28034/3/82-Ests(A) dated 05.03.1982, half-a-day’s Casual Leave (CL) should be debited for each day of late attendance, but late attendance upto an hour, on not more than two occasions in a month, and for justifiable reasons may be condoned by the competent authority. In addition to debiting Casual Leave (or Earned Leave, when no CL is available), disciplinary action may also be initiated against Government servants coming to office habitually late as it amounts to ‘misconduct’ under the CCS(Conduct) Rules, 1964. Early leaving is also to be treated in the same manner as late coming. The data relating to punctuality and attendance of an employee should also be taken into account, while considering him/her for important assignments, trainings, deputations and transfers/postings.
5. Secretaries of the Ministries/Departments etc. are, therefore, requested to kindly bring the contents of these instructions to the notice of their employees and put in place a robust monitoring mechanism to ensure complete compliance by the employees and initiate suitable action against the defaulting employees.
(Manoj Kumar Dwivedi) Additional Secretary to the Government of India
To, All Secretaries of Ministries/Departments (As per standard list)
